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Studio Coordinator

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Gensler

12d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Architecture & Urban Planning
  • Toronto
  • Quick Apply

AI generated summary

  • You must have 3-5 years of admin support experience, a bachelor's degree, strong Adobe InDesign skills, and excellent communication abilities. Proficiency in Microsoft Office is essential.
  • You will support executives with scheduling, correspondence, travel, project administration, client coordination, office culture activities, and provide excellent customer service.

Requirements

  • Must have at least 3-5 years of experience in an administrative support position
  • Bachelor’s degree is required
  • Experience in a professional service firm preferred
  • Proficient in Microsoft Office (Word, Excel and PowerPoint), Microsoft Teams, Tableau is a plus
  • Strong knowledge of Adobe InDesign required – Miro is a plus
  • Strong attention to detail and the ability to multi-task and prioritize required
  • Excellent verbal and written communication a must
  • Ability to communicate and interact effectively with all levels of management
  • Exceptional customer service orientation
  • Must be self-motivated, resourceful and entrepreneurial
  • Strong InDesign and Miro experience desired
  • Please submit your resume as a PDF, Word documents will not be accepted

Responsibilities

  • Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
  • Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
  • Assist Studio Directors and studio with administrative aspects of projects including project work and client coordination, design and image work for project proposals, qualifications packages, contracts, meeting notes, project filing, documentation support, and internal/external presentations.
  • Coordinate client meetings with the hospitality team.
  • Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
  • Work with the studio to maintain an organized studio space.
  • Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
  • Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
  • Serve as back-up for reception occasionally and other Coordinators.

FAQs

What are the primary responsibilities of a Studio Coordinator?

A Studio Coordinator's responsibilities include providing administrative support to Studio Directors and Principals, managing schedules, organizing studio meetings, tracking finances and timecards, preparing proposals and presentations, coordinating client meetings, and maintaining office culture and organization.

What qualifications are required for this position?

A candidate must have 3-5 years of experience in an administrative support position, a Bachelor's degree, and strong proficiency in Microsoft Office and Adobe InDesign. Experience in a professional service firm and knowledge of tools like Miro and Tableau are preferred.

Is there an opportunity for professional development?

Yes, Gensler offers reimbursement for certain professional licenses, renewals, exam fees, and tuition for eligible programs or classes as part of their commitment to professional development.

What kind of work environment can I expect as a Studio Coordinator?

You can expect a fast-paced, collaborative environment where teamwork and a can-do spirit are encouraged, along with a focus on maintaining a strong office culture.

How does Gensler support work-life balance for its employees?

Gensler encourages employees to lead a healthy and balanced life, offering comprehensive benefits, paid holidays, wellness programs, and paid time off.

What software skills are necessary for this role?

Strong proficiency in Microsoft Office (Word, Excel, PowerPoint), Adobe InDesign, and familiarity with Microsoft Teams and Tableau is necessary. Knowledge of Miro is a plus.

Will I have interaction with clients in this role?

Yes, as a Studio Coordinator, you may serve as the client interface at times, providing high levels of customer service to clients, vendors, and guests.

Is a specific document format required for submitting a resume?

Yes, candidates are required to submit their resumes as PDFs; Word documents will not be accepted.

Are there opportunities for bonuses in this position?

Yes, Gensler offers twice annual bonus opportunities as part of the compensation package.

Gensler

Shaping the future of cities by enhancing the human experience.

Real Estate
Industry
1001-5000
Employees
1965
Founded Year

Mission & Purpose

Gensler is a global architecture, design, and planning firm with 53 locations and more than 7,000 professionals networked across the Americas, Europe, Greater China, Asia Pacific, and the Middle East. Founded in 1965, the firm works globally with more than 4,000 clients across more than 29 practice areas spanning the work, lifestyle, community, and health sectors. Everything we do is guided by our mission: To create a better world through the power of design. We believe the power of design can spark positive change and create a future that promotes equity, resilience, and wellbeing for everyone. Gensler was named one of Glassdoor’s Best Places to Work in 2020, 2019, 2017 and 2016, and our award-winning culture has been recognized by Fast Company as one of the 100 Best Workplaces for Innovators in 2021. Our people-first philosophy is centered on the core ideas of diversity empowerment, impact, community, respect, and growth.