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Subcontract Administrative Assistant

D

Doyon, Limited

2mo ago

  • Job
    Full-time
    Junior Level
  • Government & Politics
  • Federal Way

AI generated summary

  • You need a high school diploma, strong PC and Microsoft Office skills, 2 years of office admin experience, basic federal contract knowledge, and 1 year in contract/subcontract admin.
  • You will support subcontract compliance, track insurance certificates, maintain documents, assist with reports, build subcontractor relationships, and provide general administrative support.

Requirements

  • High school diploma
  • Must possess strong PC computer and Microsoft Office software skills
  • Two years office administration experience
  • Basic understanding of federal contracts
  • Associate or Bachelor degree
  • One-year contract or subcontract administration experience
  • Construction company or government contract experience

Responsibilities

  • Support the contracts department with subcontract compliance requirements
  • Obtain required compliance documents from Subcontractors and support their efforts in maintaining compliance
  • Assist in building relationships with Subcontractors by being pro-active in their government requirements to Doyon
  • Track Certificates of Insurance for Subcontractors and their Lower Tiers
  • Maintain detailed and organized electronic and hard copies of compliance documents and maintain Vista Software
  • Prepare Subcontract Ledger & Compliance Reports
  • Provide support for customer/client activities
  • General departmental administrative support
  • Other administrative duties as assigned

FAQs

What is the duration of the Subcontract Administrative Assistant position?

This is a temporary position, expected to last for at least 3 months.

What are the main responsibilities of this role?

The main responsibilities include preparing and administering subcontract compliance, obtaining compliance documents from subcontractors, tracking Certificates of Insurance, maintaining detailed and organized compliance documents, and providing general administrative support.

What qualifications are required for this position?

A high school diploma, strong PC computer and Microsoft Office skills, and two years of office administration experience are required.

Is there a preference for certain candidates?

Yes, Doyon grants preference to qualified Doyon Shareholders first, and then to qualified shareholders of other Alaska Native corporations that grant a similar preference.

Are there any benefits associated with this job?

Yes, employees are eligible for medical, vision, dental, flexible spending, employee assistance programs, group and voluntary life and disability insurance, and a 401(k) retirement plan. Additional benefits include paid time off, holidays, bereavement leave, and jury duty paid leave.

Is drug testing required for this position?

Yes, this role is safety-sensitive and requires pre-employment drug testing, including marijuana screening.

What skills are essential for success in this role?

Essential skills include excellent organizational and communication abilities, the capacity to multi-task and meet deadlines, and proficiency with the MS Office Suite.

Does Doyon provide accommodations for individuals with disabilities?

Yes, Doyon is committed to providing reasonable accommodations to all qualified individuals with physical or mental disabilities, according to applicable laws.

Is experience in federal contracts preferred for applicants?

Yes, a basic understanding of federal contracts and experience in contract or subcontract administration is preferred.

Who should applicants contact for more information or assistance during the application process?

Applicants can contact the Human Resources Department at dgghr@doyongovgrp.com for assistance or special accommodations during the application process.

D

Doyon, Limited

https://www.doyon.com/careers/

Energy
Industry
501-1000
Employees
1972
Founded Year

Mission & Purpose

Doyon, Limited, the Native regional corporation for Interior Alaska, is a for-profit corporation with more than 20,000 shareholders. Established under the 1971 Alaska Native Claims Settlement Act (ANCSA), Doyon is the largest private landowner in Alaska, with more than 12.5 million acres allocated to the corporation under ANCSA. Doyon's mission is to continually enhance our position as a financially strong Native corporation in order to promote the economic and social well-being of our shareholders and future shareholders, to strengthen our Native way of life, and to protect and enhance our land and resources. Learn more about our mission, values and vision at www.doyon.com. As one of the top Alaska-owned businesses, Doyon operates a diverse family of companies, including more than a dozen for-profit businesses across the nation in the areas of oil field services, utility management, engineering management, information technology services, land and natural resource development, facility management, construction and tourism. Headquartered in Fairbanks, Alaska, Doyon is led by a 13-member board of directors and a team of senior managers. The corporation currently employs over 800 individuals worldwide and over 550 employees in Alaska.