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Support Secretary

Applications are closed

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration

Requirements

  • - Attend weekly meetings, take notes prepare agenda’s and other papers as require. Typing of clinic letters.
  • - Sort and prioritise mail for the team dealing with all correspondence confidential
  • - Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are e-mailed or action is taken
  • - Liaise with colleagues at all levels both within the team and across other agencies and in other organisations.
  • - Ensure provision of secretarial support to the Service. The post holder will propose any necessary changes of local protocols necessary to aid service improvement.
  • - Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment.
  • - Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise
  • - The post holder shall as necessary provide cover for and undertake duties of absent colleague
  • - The post holder shall follow all the policies and procedures of the organisation.

Responsibilities

  • - Attend weekly meetings, take notes prepare agenda’s and other papers as require. Typing of clinic letters.
  • - Sort and prioritise mail for the team dealing with all correspondence confidential
  • - Respond to all telephone, e-mail and general enquiries ensuring that appropriate messages are e-mailed or action is taken
  • - Liaise with colleagues at all levels both within the team and across other agencies and in other organisations.
  • - Ensure provision of secretarial support to the Service. The post holder will propose any necessary changes of local protocols necessary to aid service improvement.
  • - Maintain appropriate supplies for the team, being responsible for all necessary ordering of supplies/ equipment.
  • - Collate incoming invoices, keeping a record of invoices paid and process any invoice queries that may arise
  • - The post holder shall as necessary provide cover for and undertake duties of absent colleague
  • - The post holder shall follow all the policies and procedures of the organisation.

FAQs

What is the work schedule for the Support Secretary position?

The Support Secretary position is part-time, and specific hours can be discussed during the interview process.

What are the main responsibilities of the Support Secretary?

The main responsibilities include providing comprehensive secretarial and administrative support, attending meetings, taking notes, typing clinic letters, sorting mail, responding to enquiries, liaising with colleagues, maintaining supplies, collating invoices, and covering for absent colleagues as necessary.

Is confidentiality a priority in this role?

Yes, maintaining confidentiality at all times when dealing with service users and staff information is a key requirement for this role.

Who will I be reporting to in this position?

You will be part of the Administrative Team and will support the clinicians and the medical team within the Community Pain Service.

How should I apply for this position?

For further details or to express interest, you can contact Carole Marshall, the Business Admin Manager, via email at carole.marshall2@merseycare.nhs.uk or by phone at 07773 944 994.

Are there opportunities for professional development in this role?

Yes, the organization is committed to supporting staff in delivering high-quality care, and there may be opportunities for training and development within your role.

What kind of qualifications are required for this position?

While specific qualifications are not mentioned in the job description, relevant experience in administrative or secretarial roles and proficiency in Microsoft Office applications are likely beneficial.

Will I need to handle financial tasks in this role?

Yes, one of the responsibilities includes collating incoming invoices and processing any invoice queries that may arise.

Is there a possibility of flexible working hours?

Yes, flexible working requests will be considered for all roles.

What is the organization's commitment towards service improvement?

The post holder will propose any necessary changes to local protocols to aid service improvement, aligning with Mersey Care's commitment to providing 'perfect care.'

Science & Healthcare
Industry
5001-10,000
Employees

Mission & Purpose

Mersey Care NHS Foundation Trust provides mental health, learning disability, addiction services, and community health services across the UK. Their ultimate mission is to improve the quality of life for individuals by delivering compassionate, safe, and effective healthcare. They aim to promote recovery, independence, and well-being through a patient-centered approach, ensuring that every individual receives the care and support they need to live fulfilling lives.

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