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Talent Administrator

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Formula 1

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
  • London
  • Quick Apply

AI generated summary

  • You need admin experience in Training/L&D, skills in record maintenance and invoicing, advanced MS Office proficiency, strong organization, communication skills, attention to detail, and enthusiasm.
  • You will manage training requests, bookings, logistics, budgets, and materials, support onboarding, organize sessions, and streamline processes while performing various administrative tasks.

Requirements

  • Administration experience, preferably in Training/Learning and Development
  • Previous experience in coordinating training and development activities.
  • Experience in updating and maintaining records
  • Experience in raising PO’s and handling invoicing processes
  • Advanced experience using MS Office (Excel, Word, Outlook, Teams)
  • Excellent organisational skills
  • Good time management with the ability to juggle conflicting priorities
  • Outstanding communication skills
  • Strong attention to detail
  • Enthusiastic with a can do attitude

Responsibilities

  • Collate and maintain all training requests across the business.
  • Administer the end-to-end training booking process: organising meeting rooms, managing training logistics, sending invites, tracking attendee lists, and sending feedback surveys.
  • Keep track and update our databases with all trainings booked, delivered, and courses attended.
  • Keep track of all costs associated to training session and courses.
  • Maintain the master databases of training bookings, training budget and training agreements.
  • Raise POs, work with procurement to set up new providers, and work with the Purchase Ledger to ensure timely invoicing.
  • Scope suitable and relevant training providers for a variety of training requests.
  • Order and print training materials, as and when needed.
  • Work alongside the Talent Management team to design training materials/slide decks and share these with delegates, following the session.
  • Organise relevant Let’s Talk and Lunch & Learn sessions for employees.
  • Support the coordination of the onboarding process, including the supply management of induction boxes.
  • Create efficient ways of working with an innovative mindset.
  • Ad hoc support with administrative tasks

FAQs

What is the primary purpose of the Talent Administrator role?**

The primary purpose of the Talent Administrator role is to support the Talent team by coordinating employee training and development activities across the business, ensuring effective management of training logistics and administration. **Question: What are the key responsibilities of a Talent Administrator?** **Answer:** Key responsibilities include collating training requests, administering the training booking process, maintaining training databases, tracking training costs, processing purchase orders, and coordinating onboarding processes among other administrative tasks. **Question: Do I need prior experience in training or development to apply?** **Answer:** Yes, prior administration experience, preferably in Training or Learning and Development, along with experience in coordinating training activities, is required for this position. **Question: What skills are necessary for a successful Talent Administrator?** **Answer:** Essential skills include advanced proficiency in MS Office (Excel, Word, Outlook, Teams), excellent organizational and time management abilities, outstanding communication skills, strong attention to detail, and a positive, can-do attitude. **Question: What kind of training materials will the Talent Administrator be involved with?** **Answer:** The Talent Administrator will order, print, and assist in designing training materials and slide decks, which will be shared with delegates after training sessions. **Question: Will the Talent Administrator have any involvement in financial processes?** **Answer:** Yes, the Talent Administrator will be responsible for tracking training costs, raising purchase orders, working with procurement to set up new training providers, and ensuring timely invoicing with the Purchase Ledger. **Question: What tools and software will I need to be proficient in for this role?** **Answer:** Proficiency in MS Office applications, particularly Excel, Word, Outlook, and Teams, is required, as these tools will be used for efficient task management and communication. **Question: Is there any support provided for onboarding new employees?** **Answer:** Yes, the Talent Administrator will support the coordination of the onboarding process, including managing the supply of induction boxes for new hires. **Question: What types of training sessions will the Talent Administrator organize?** **Answer:** The Administrator will organize various training sessions including "Let’s Talk" and "Lunch & Learn" events for employees to promote continuous learning and engagement. **Question: What does the ideal candidate look like for this role?** **Answer:** The ideal candidate will have strong administration experience, excellent organizational skills, a proactive and enthusiastic attitude, the ability to manage competing priorities effectively, and superb attention to detail.

Formula 1

Unleash Your Inner Drive

Entertainment & Media
Industry
501-1000
Employees

Mission & Purpose

Formula 1® is the greatest racing spectacle on the planet, with more than half a billion fans following its unrivalled mix of guts, grit and glory world-wide. But F1 is also a team of brilliant individuals, working together to deliver the global phenomenon to the masses. So what do we do at the race? Our most visible activity is just that – visuals. At each event, we provide the technical infrastructure needed to deliver timing services, on board cameras, data acquisition, production of the international TV feed, as well as post-production of content across each grand prix weekend and the official F1 App and F1TV. Over each race weekend, we analyse and monitor data, provide content for our social media and digital platforms and support the live broadcast back in our Remote Operation Centre, based in our Media and Technology Centre. Behind the scenes, there’s so much more going on. Trackside, we provide exceptional hospitality programmes for guests to get up close and personal to the sport and its stars. We look after trackside advertising, graphics, and organise and facilitate the hugely popular FanZones. Meanwhile, back at ‘home’ - we’re busy prepping for the next races and creating innovative content ideas and building new networks to bring the excitement of Formula 1 racing to new fans across the globe.