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Temporary Executive Assistant (6 Months)

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Christian Dior Couture

9d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Milan

AI generated summary

  • You need 5+ years as an Executive Assistant, proficiency in English (French a plus), a relevant degree, strong organizational skills, and the ability to manage complex tasks independently.
  • You will manage calendars, coordinate meetings and travel, handle communications, assist with projects, organize documents, oversee office operations, and maintain confidentiality.

Requirements

  • Experience: Minimum of 5 years of experience as an Executive Assistant, preferably in a global industrial or corporate environment or equivalent Experience in the Luxury Hospitality sector.
  • Language Proficiency: High proficiency in English is required. Knowledge of French is highly desirable.
  • Education: Bachelor's degree in Business Administration, Management, or a related field is preferred.
  • Skills:
  • Exceptional organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to manage multiple priorities with complex and fast situations.
  • High level of professional standing and discretion.
  • Strong problem-solving skills and attention to detail.
  • Attributes:
  • Proactive and self-motivated with a strong sense of initiative.
  • Ability to work independently.
  • High degree of flexibility and adaptability.
  • Strong interpersonal skills and the ability to build relationships with stakeholders at all levels.

Responsibilities

  • Calendar Management: Efficiently manage the executive's calendar, scheduling and prioritizing appointments, meetings, and events. Ensure the executive is well-prepared for all engagements.
  • Meeting Coordination: Organize and coordinate high-level meetings, including preparing agendas, taking minutes, and following up on action items. Liaise with internal and external stakeholders to ensure seamless communication.
  • Travel Arrangements: Plan and coordinate complex travel itineraries, including flights, accommodations, and ground transportation. Handle travel-related logistics and ensure all arrangements align with the executive's preferences and schedule.
  • Communication: Act as the primary point of contact for the executive, managing incoming and outgoing communications. Draft, review, and edit correspondence, reports, and presentations.
  • Project Management: Assist in the management of special projects and initiatives, ensuring timely completion and alignment with strategic objectives. Track progress and provide regular updates to the executive.
  • Document Management: Maintain and organize important documents, files, and records. Ensure easy retrieval and secure storage of sensitive information.
  • Office Management: Oversee the executive's office operations, including managing supplies, coordinating with vendors, and ensuring a professional and efficient work environment.
  • Confidentiality: Handle sensitive information with the utmost discretion and always maintain strict confidentiality.

FAQs

What is the duration of the position?

The position is temporary for a duration of 6 months.

What are the main responsibilities of the Temporary Executive Assistant?

Key responsibilities include calendar management, meeting coordination, travel arrangements, communication, project management, document management, office management, and maintaining confidentiality.

What qualifications are required for this role?

Candidates should have a minimum of 5 years of experience as an Executive Assistant, preferably in a global industrial or corporate environment or equivalent experience in the Luxury Hospitality sector. A bachelor's degree in Business Administration, Management, or a related field is preferred.

Is there a language requirement for this position?

Yes, high proficiency in English is required, and knowledge of French is highly desirable.

What skills are essential for the role?

Essential skills include exceptional organizational and time-management skills, strong written and verbal communication abilities, proficiency in Microsoft Office Suite, and strong problem-solving skills and attention to detail.

Is there an opportunity for professional growth in this role?

Yes, the position offers exposure to global industrial operations and high-level executive functions, providing opportunities for professional growth.

What is the work environment like?

The work environment is dynamic and inclusive, fully embracing individual uniqueness and diversity.

What type of salary package is offered?

A competitive salary package is offered for this position.

Is there any flexibility in the working arrangements?

Yes, there is the possibility to work remotely 1 day a week.

What values does Christian Dior promote in its corporate culture?

Christian Dior promotes an inclusive culture that values each individual's uniqueness and supports a diverse environment.

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Christian Dior Couture

"Whatever you do,for work or play, do it with passion!" - Monsieur Christian Dior.

Fashion & Arts
Industry
5001-10,000
Employees
1947
Founded Year

Mission & Purpose

Christian Dior was the designer of dreams. In founding his House in 1947, marked by the revolution of the New Look, he metamorphosed his reveries into wonderful creations. His visionary spirit never ceased to make Clients all over the world feel more beautiful, an inspiration for his successors to this day. Christian Dior Couture, the House of Dreams, is recognized for its French heritage & vibrant culture sublimating its unique Savoir-faire and Creativity through empowering "metiers d’art”. Our Maison is a destination for sustainable growth & success where we shape the future of our Talents in a positive, authentic & generous environment. We bloom & deliver excellence with passion, determination, courage & optimism to offer meaningful & daring codes. Rich in exceptional heritage, with a community of more than 12000 talents, our House embodies Christian Dior’s “House of Talents” today more than ever.