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The Carter Center: Administrative Assistant, Procurement, Overseas Operations

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Emory University

19d ago

  • Job
    Full-time
    Senior Level
  • Logistics
    People, HR & Administration

AI generated summary

  • You need a bachelor's degree, five years of admin experience, MS Office proficiency, strong organization skills, and be able to lift 50 lbs. International experience and language skills are a plus.
  • You will provide administrative support, manage calendars, handle correspondence, organize meetings and events, maintain records, manage budgets, and coordinate travel arrangements.

Requirements

  • Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
  • Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
  • Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
  • A bachelor’s degree in business administration, communications, or a related field, and two years of experience in procurement or office administration.
  • Proficiency with Microsoft Office, database applications, and cloud-based applications and software.
  • Requires the ability to lift 50 pounds, and to bend, stoop, and twist.
  • International experience and French and/or Portuguese language proficiency an asset.
  • Working knowledge of procurement or project management software is preferred.
  • Strong problem-solving skills with excellent organization and strong attention to detail.
  • Proactive attitude and ability to work independently as well as part of a small team.

Responsibilities

  • Provides administrative support for one or more of the following: general management, a research environment or a specific program.
  • Ensures office activities comply with Emory policies and procedures.
  • Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • Schedules meetings and handles logistics for meetings and special events.
  • Prepares materials for meetings and special events.
  • Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establishes and organizes files and documents.
  • Oversees ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Performs related responsibilities as required.

FAQs

What is the primary responsibility of the Administrative Assistant, Procurement at The Carter Center?

The primary responsibility is to provide support to the Overseas Operations Procurement team, including timely acquisition of goods and services, maintaining accurate records, handling correspondence with suppliers, and assisting with administrative functions.

What qualifications are required for this position?

A bachelor's degree or equivalent of a high school diploma and five years of administrative experience are required. Proficiency with Microsoft Office, including Outlook, PowerPoint, and Excel, is also necessary.

Is there a preference for specific qualifications?

Yes, a bachelor’s degree in business administration, communications, or a related field, along with two years of experience in procurement or office administration, is preferred. Knowledge of procurement software and international experience may also be beneficial.

Will this role require any specific training?

Yes, Hostile Environment Awareness Training (HEAT) may be required.

What software proficiency is necessary for this position?

Proficiency with Microsoft Office, database applications, and collaboration tools such as OneDrive, Zoom, and Teams is required.

Are there any physical requirements for this job?

Yes, the position requires the ability to lift 50 pounds and to bend, stoop, and twist.

Is language proficiency a consideration for applicants?

Yes, proficiency in French and/or Portuguese is considered an asset.

What is the work schedule for this position?

The role allows for a hybrid work schedule, permitting regular work from home but requiring commuting to The Carter Center on a flexible weekly basis based on business needs.

Do applicants need to be authorized to work in the United States?

Yes, applicants must be currently authorized to work in the United States for any employer.

What kind of environment does The Carter Center promote?

The Carter Center is dedicated to fostering a diverse and inclusive culture, ensuring equal opportunities and access to all individuals regardless of various factors such as race, gender, or disability.

Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.