Logo of Huzzle

Home

Matches

Explore

Manage

Travel and Accommodation Coordinator

image

H&MV Engineering

2mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Logistics
    Facilities Management

AI generated summary

  • You need a relevant degree, 2-3 years in travel coordination, experience in corporate travel in Europe (especially Germany), and flexibility for after-hours issues.
  • You will coordinate travel and accommodation, manage logistics, assist with documentation, negotiate rentals, maintain vendor relationships, and ensure compliance with company policies and budgets.

Requirements

  • Bachelor’s degree in Business Administration, Hospitality Management, or related field (or equivalent experience).
  • Minimum 2-3 years of experience in travel and accommodation coordination, preferably within the engineering or technical industries.
  • Prior experience working with corporate travel in Europe, particularly in Germany.
  • Flexibility to occasionally handle travel-related issues outside of regular business hours.

Responsibilities

  • Coordinate domestic and international travel, including flights, trains, and ground transportation for employees, contractors, and visitors.
  • Ensure all travel arrangements comply with company policies and budgetary guidelines.
  • Assist with visa applications, travel insurance, and any other documentation needed for travel, especially for Germany and other European countries.
  • Arrange short-term and long-term accommodation for employees across Europe, particularly in Germany.
  • Negotiate and manage rental agreements for corporate housing or employee accommodation.
  • Ensure accommodation meets company standards and employee needs (location, amenities, etc.).
  • Address any accommodation-related issues that arise during the stay.
  • Work closely with the operations team to plan and organize logistics for site visits, conferences, and extended stays.
  • Coordinate with landlords, property managers, and service providers for accommodation requirements.
  • Organize airport pickups, car rentals, and other ground transportation as needed.
  • Maintain relationships with airlines, travel agencies, hotels, and property management firms.
  • Research and recommend cost-effective travel and accommodation options while maintaining high service levels.
  • Manage vendor agreements and invoices, ensuring timely payment and compliance.
  • Maintain accurate records of all travel bookings, accommodation details, and rental agreements.
  • Provide regular reports on travel expenses and budget utilization.
  • Stay up-to-date with changing travel regulations, particularly within Europe and Germany, and communicate updates to the team.

FAQs

What is the primary responsibility of the Travel and Accommodation Coordinator?

The primary responsibility is to manage all travel-related logistics for employees, including booking flights, organizing accommodation, rental agreements, and supporting the team with any travel needs across Europe, with a primary focus on Germany.

What qualifications are required for this position?

A Bachelor’s degree in Business Administration, Hospitality Management, or a related field (or equivalent experience) is required, along with a minimum of 2-3 years of experience in travel and accommodation coordination, preferably within the engineering or technical industries.

Is prior experience in Europe required for this role?

Yes, prior experience working with corporate travel in Europe, particularly in Germany, is preferred.

What kind of skills are essential for the Travel and Accommodation Coordinator?

Key skills include strong organizational and multitasking abilities, excellent negotiation skills, proficiency in travel management software, and strong communication skills, along with familiarity with European travel regulations and accommodation standards.

Is knowledge of the German language necessary for this position?

Knowledge of the German language is a plus but not required.

What types of travel arrangements will the coordinator handle?

The coordinator will handle domestic and international travel arrangements, including flights, trains, and ground transportation for employees, contractors, and visitors.

Will the role involve managing vendor relationships?

Yes, the role involves maintaining relationships with airlines, travel agencies, hotels, and property management firms, as well as managing vendor agreements and invoices.

Is flexibility required in terms of working hours?

Yes, there is a need for flexibility to occasionally handle travel-related issues outside of regular business hours.

How will the coordinator deal with accommodation-related issues?

The coordinator will address any accommodation-related issues that arise during the stay and ensure the accommodation meets company standards and employee needs.

What kind of reports will the Travel and Accommodation Coordinator provide?

The coordinator will provide regular reports on travel expenses and budget utilization and maintain accurate records of all travel bookings, accommodation details, and rental agreements.

image

H&MV Engineering

Experts in innovative high voltage services with exceptional brand reputation globally.

Engineering & Construction
Industry
501-1000
Employees
1997
Founded Year

Mission & Purpose

H&MV Engineering is a leading global Provider of Specialist Design, Engineering and Construction Services across a variety of key sectors. We’re operating worldwide with offices in Ireland, the UK, Europe, Asia and South Africa, harnessing our global experience with local expertise. H&MV is currently working internationally on mission critical, hyperscale data centre projects and are a “go to” company for GIS & AIS substation and grid route construction. We have built a motivated team of High Voltage Design Engineers with an inherent knowledge of DNO & TSO functional requirements and as a result, have developed a track record of timely, connected projects. We are leaders in EPC projects in Renewables, on Wind Farms, Solar & Battery Storage, Manufacturing and Pharmaceuticals sectors worldwide. H&MV Engineering's commitment to safety is driven from the top by company management and we have a Zero Accidents Culture in every task that we approach. Our safety accreditation's include ISO 9001 Quality Management System, ISO 14001 Environmental Management System, and ISO 45001 Health & Safety. H&MV Engineering are a certified Carbon Neutral Organisation, committed to being environmentally responsible with a driving ambition to continually foster sustainable initiatives. At H&MV we value talent. Our highly skilled engineering and commissioning teams benefit from having the latest of technology, training and test equipment at their fingertips and offer a complete range of services. As a market leader, we established our own Training Academy and achieved City & Guilds Certification for our innovative Training Programmes. Our Training Programmes are in high demand and are available to both H&MV personnel and external trainees. From concept design, planning, through to project execution and beyond, H&MV is a brand you can trust to power your business wherever you require.