Harvard University is a prestigious educational institution that provides undergraduate, graduate, and professional education across a wide range of disciplines. Their ultimate mission is to advance knowledge, foster intellectual growth, and prepare leaders who will make a difference globally. Harvard's purpose is to create an environment of academic excellence, encouraging innovation, critical thinking, and research that addresses complex challenges, while also promoting inclusive and diverse perspectives within their community.

Education

Harvard University

You need a Bachelor's degree, 3 years in animal care management, strong communication skills, proficiency in training platforms, LATg or CMAR preferred, and ability to work in animal exposure environments.

You will design and deliver training programs, develop SOPs, engage staff, oversee onboarding, assess performance, and facilitate professional development opportunities.

People, HR & Administration

Education & Teaching

Boston

<div></div><div><div><div><p><b>Job Summary</b></p>
<div><p>The Manager of Staff Training and Development supports the Harvard Center for Comparative Medicine (HCCM) by directing the training and supporting the growth of all staff within the animal care operations team to meet both individual and organizational needs. The Manager of Staff Training and Development is responsible for collaborating across multiple levels within HCCM and with other stakeholders across the University to advance a positive workplace culture focused on safety and learning, and to help ensure high standards of animal care and welfare across all HCCM facilities and satellite areas.</p><p><br>
The Manager of Staff Training and Development reports to the Assistant Director of Animal Care Operations.</p></div><br>
</div><div><p><b>Position Description</b></p>
<div><p>Essential Duties and Responsibilities:</p><ul><li><p>
Create and deliver a comprehensive training program for staff using various training techniques (e.g. e-learning, coaching, classroom training, hands-on instruction) to enhance employees&rsquo; skills, understanding, and performance.</p></li><li><p>
Drive the development and documentation of internal standard operating procedures (SOPs) for the animal care operations team in close collaboration with the Senior Manager of Animal Care Operation.</p></li><li><p>
Engage with staff across multiple levels to foster a collaborative approach to identifying needs for training and standardization.</p></li><li>
Determine, in collaboration with the Senior Manager of Animal Care Operations, which trainings to create, change, and eliminate, and which trainings each staff member must complete.</li><li><p>
Collaborate closely with colleagues in Environmental Health and Safety to formalize and augment trainings related to general safety, ergonomics, and biosafety.</p></li><li><p>
Oversee the management and periodic review of internal SOPs and associated materials.</p></li><li><p>
Assist with reviewing and updating IACUC-approved SOPs and other documents.</p></li><li><p>
Develop and oversee a &ldquo;train the trainer&rdquo; program to ensure consistency in how staff members tasked with training others are delivering content.</p></li><li><p>
Help assess the skills and performance of staff members and offer feedback to the Senior Manager of Animal Care Operations. Help create tailored training plans as needed.</p></li><li><p>
Develop and direct a robust onboarding process for new hires to expedite learning and enhance employee engagement.</p></li><li>
Determine areas of focus for ongoing refresher trainings.</li><li><p>
Identify, facilitate, and create opportunities for professional development and continuing education for staff, including establishing a forum for staff members to learn more about the research they are supporting.</p></li><li>
Serve as a backup for the Senior Manager of Animal Care Operations in their absence.</li></ul></div>
</div><div><p><b>Basic Qualifications</b></p>
<div><ul><li>Bachelor&rsquo;s degree or equivalent work experience required</li><li>
Minimum of 3 years relevant work experience</li></ul></div><br>
<p></p>
</div><div><p><b>Additional Qualifications and Skills</b></p>
<div><ul><li>A minimum of 3 years work experience in laboratory animal care management with an increasing level of responsibility in work history. Specialized education may count toward work experience.</li><li>
Strong oral and written communication skills.</li><li>
Advanced computer and presentation skills.</li><li>
Proficiency in various training platforms and techniques.</li><li>
Excellent collaboration and motivational skills.</li><li>
Ability to plan, manage time and multitask effectively.</li><li>
Strong attention to detail and ability to problem-solve.</li><li>
Experience working in ABSL-2 conditions and/or non-human primates preferred.</li></ul></div>
</div><div><p><b>Certificates and Licenses</b></p>
<div><p>LATg or CMAR certification preferred.</p></div>
</div><div><p><b>Working Conditions</b></p>
<div><ul><li>Must be able to perform in an environment with exposure to animals, animal dander, animal byproducts and bedding materials for prolonged periods of time.</li><li>
Must be able to wear appropriate personal protective equipment, including respiratory equipment (e.g. N95 mask or PAPR), if/when necessary.</li></ul></div>
</div><div><p><b>Additional Information</b></p>
<div><p><b>This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.</b><br>
<br>
<i>Offer contingent upon successful completion of a pre-placement medical evaluation.</i><br>
<br>
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.<br>
<br>
Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.<br>
<br>
The Harvard Medical School is not able to provide visa sponsorship for this position.<br>
<br>
Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)</p></div>
</div><div><p><b>Work Format Details</b></p>
<div>This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.</div>
</div><div><p><b>Benefits</b></p>
<div>We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:<br>
<ul><li><b>Paid Time Off:</b> 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li>
<li><b>Health and Welfare:</b> Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li><li><b>
Work/Life and Wellness:</b> Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li>
<li><b>Retirement:</b> University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li>
<li><b>Tuition Assistance Program:</b> Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li><li><b>
Tuition Reimbursement:</b> Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li><li><b>
Professional Development:</b> Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li><li><b>
Commuting and Transportation:</b> Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li><li><b>
Harvard Facilities Access, Discounts and Perks:</b> Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li></ul></div>
</div><div><p><b>Job Function</b></p>
<div>General Administration
</div></div><div><p><b>Department Office Location</b></p>
<div>USA - MA - Boston
</div></div><div><p><b>Job Code</b></p>
<div>359056 Admin Dept/Program Admin
</div></div><div><p><b>Work Format</b></p>
<div>On-Site
</div></div><div><p><b>Sub-Unit</b></p>
<div>-
</div></div><div><p>Salary Grade</p>
<div>056</div>
</div><div><p><b>Department</b></p>
<div>Harvard Center for Comparative Medicine</div>
</div><div><p><b>Union</b></p>
<div>00 - Non Union, Exempt or Temporary
</div></div><div><p><b>Time Status</b></p>
<div>Full-time
</div></div><div><p><b>Pre-Employment Screening</b></p>
<div>Criminal, Identity</div>
</div><div><p><b>Commitment to Equity, Diversity, Inclusion, and Belonging</b></p>
<div><i>We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. </i>Harvard Medical School Mission and Community Values<br>
 <i>https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement</i></div>
</div><div><p><b>EEO Statement</b></p>
<div>We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.</div></div></div></div><div></div>

Job Summary
The Manager of Staff Training and Development supports the Harvard Center for Comparative Medicine (HCCM) by directing the training and supporting the growth of all staff within the animal care operations team to meet both individual and organizational needs. The Manager of Staff Training and Development is responsible for collaborating across multiple levels within HCCM and with other stakeholders across the University to advance a positive workplace culture focused on safety and learning, and to help ensure high standards of animal care and welfare across all HCCM facilities and satellite areas.
The Manager of Staff Training and Development reports to the Assistant Director of Animal Care Operations.
Position Description
Essential Duties and Responsibilities:
Create and deliver a comprehensive training program for staff using various training techniques (e.g. e-learning, coaching, classroom training, hands-on instruction) to enhance employees’ skills, understanding, and performance.
Drive the development and documentation of internal standard operating procedures (SOPs) for the animal care operations team in close collaboration with the Senior Manager of Animal Care Operation.
Engage with staff across multiple levels to foster a collaborative approach to identifying needs for training and standardization.
Determine, in collaboration with the Senior Manager of Animal Care Operations, which trainings to create, change, and eliminate, and which trainings each staff member must complete.
Collaborate closely with colleagues in Environmental Health and Safety to formalize and augment trainings related to general safety, ergonomics, and biosafety.
Oversee the management and periodic review of internal SOPs and associated materials.
Assist with reviewing and updating IACUC-approved SOPs and other documents.
Develop and oversee a “train the trainer” program to ensure consistency in how staff members tasked with training others are delivering content.
Help assess the skills and performance of staff members and offer feedback to the Senior Manager of Animal Care Operations. Help create tailored training plans as needed.
Develop and direct a robust onboarding process for new hires to expedite learning and enhance employee engagement.
Determine areas of focus for ongoing refresher trainings.
Identify, facilitate, and create opportunities for professional development and continuing education for staff, including establishing a forum for staff members to learn more about the research they are supporting.
Serve as a backup for the Senior Manager of Animal Care Operations in their absence.
Basic Qualifications
Bachelor’s degree or equivalent work experience required
Minimum of 3 years relevant work experience

Additional Qualifications and Skills
A minimum of 3 years work experience in laboratory animal care management with an increasing level of responsibility in work history. Specialized education may count toward work experience.
Strong oral and written communication skills.
Advanced computer and presentation skills.
Proficiency in various training platforms and techniques.
Excellent collaboration and motivational skills.
Ability to plan, manage time and multitask effectively.
Strong attention to detail and ability to problem-solve.
Experience working in ABSL-2 conditions and/or non-human primates preferred.
Certificates and Licenses
LATg or CMAR certification preferred.
Working Conditions
Must be able to perform in an environment with exposure to animals, animal dander, animal byproducts and bedding materials for prolonged periods of time.
Must be able to wear appropriate personal protective equipment, including respiratory equipment (e.g. N95 mask or PAPR), if/when necessary.
Additional Information
This is a two-year term position from the date of hire, with the possibility of extension, contingent upon work performance and continued funding to support the position.

Offer contingent upon successful completion of a pre-placement medical evaluation.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! (https://www.gem.com ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
Work Format Details
This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
Benefits
We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Job Function
General Administration
Department Office Location
USA - MA - Boston
Job Code
359056 Admin Dept/Program Admin
Work Format
On-Site
Sub-Unit
-
Salary Grade
056
Department
Harvard Center for Comparative Medicine
Union
00 - Non Union, Exempt or Temporary
Time Status
Full-time
Pre-Employment Screening
Criminal, Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
 https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Manager of Staff Training and Development - Harvard University

Manager of Staff Training and Development

You need a high school diploma, 5+ years in HRIS, IT, or data analytics, strong MS Office skills, HR knowledge, excellent interpersonal skills, and the ability to maintain confidentiality.

You will audit and resolve PeopleSoft data issues, process HR transactions, manage projects, support HRIS needs, analyze metrics, and assist with system upgrades and training.

IT & Cybersecurity

<div></div>
<div>
 <div>
  <div>
   <p><b>Job Summary</b></p>
   <div>
    The HR Business Systems Analyst will support the administration of HBS’ HRIS and Payroll Services function. The role will collaborate with others to assess system needs, implement improvements, troubleshoot issues, and provide training and support to users. In addition, the position will be instrumental in managing medium to large-scale projects, conducting thorough analysis to ensure feasibility, scalability, and alignment with business requirements and organizational priorities, and recommending solutions that build efficiencies, eliminate manual processes, and support strategic and operational needs.
   </div>
  </div>
  <div>
   <p><b>Position Description</b></p>
   <div>
    <b>Responsibilities Include:</b>
    <ul>
     <li>Audit, troubleshoot, and resolve PeopleSoft (PS) data issues</li>
     <li>Make data adjustments in the system, including adding, extracting, and uploading HR data</li>
     <li>Process PeopleSoft, QlikView, and other HRIS security requests and participate in the University-Wide Yearly Access Review audits</li>
     <li>Assist with PeopleSoft ePerformance maintenance, new PS release implementations when necessary, and staff salary increase/review processing</li>
     <li>Process HR personnel transactions as needed</li>
     <li>Design and produce HR surveys and present analysis using Qualtrics and Excel Work on HRIS-related projects and assist with other technical department-wide projects when needed</li>
     <li>Participate on multiple University-wide HRIS committees</li>
     <li>Act as a backup for the Associate Director of HRIS</li>
     <li>Consulting with HR managers and other departments to determine HRIS needs.</li>
     <li>Analyzing HRIS performance metrics and resolving application issues.</li>
     <li>Documenting processes, identifying HR concerns, and compiling data analysis reports.</li>
     <li>Performing application upgrades, as well as and providing training and technical support.</li>
     <li>Developing and implementing new processes and systems for efficient HR management.</li>
     <li>Optimizing HRIS processes, integrating new software, and performing diagnostic tests.</li>
     <li>Ensuring the efficient recording and secure storage of HR metrics, including attendance and employee performance data.</li>
     <li>Performing audits on HR processes and documents, including hiring, termination of service, and payroll administration, when required.</li>
     <li>Conduct all standard duties of a business systems analyst including, but not limited to: gather requirements and define as-is vs to-be processes; develop scope in line with system capabilities; write test scripts and coordinate all UAT efforts; create documentation, training, and change management resources; support deployment and cutover activities</li>
     <li>Manage projects, or collaborate with our HR PMO as needed, from start to finish that have been committed to on our roadmap</li>
     <li>Partner closely with IT for alignment on platform and technical expertise, as well as periodic system upgrades, which include evaluating newly released HR features and developing plans for adoption if in support of operational needs</li>
     <li>Use your expertise and understanding of the business to influence the HR Business Applications roadmap</li>
     <li>Provide day-to-day production support for our HR Business Applications, which currently include ServiceNow HR and Simpplr</li>
     <li>Responsible for other duties as assigned</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Basic Qualifications</b></p>
   <div>
    <ul>
     <li>High School Diploma, GED, or equivalent is required.</li>
     <li>Education beyond high school may count toward experience.</li>
     <li>5+ years of experience in HRIS, IT, or data analytics is required.</li>
     <li>Microsoft Office (Word, Excel, PowerPoint, and Outlook) is required.</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Additional Qualifications and Skills</b></p>
   <div>
    <ul>
     <li>Overall knowledge of HR practices and experience with benefits and/or medical case management preferred, including ADA regulations and federal and state leave guidelines.</li>
     <li>Excellent interpersonal skills and the ability to work with people in sensitive situations with empathy, objectivity, and respect.</li>
     <li>This position requires a high degree of confidentiality.</li>
     <li>Outstanding customer focus, organization, attention to detail, problem-solving, and dedication to due diligence.</li>
     <li>Must be able to work in a fast-paced deadline driven environment; to work in and learn multiple systems and processes; be able to multi-task, prioritize work and adapt to shifting priorities.</li>
     <li>Strong relationship building skills as well as the ability to build trust and credibility with different stakeholders, i.e., employees, vendors, managers.</li>
     <li>Strong writing and facilitation skills.</li>
     <li>The successful candidate must be able to work independently and as part of a team.</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Additional Information</b></p>
   <div>
    This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.<br> <br> This is a 35 hours/week, overtime-eligible position.<br> <br> We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.<br> <br> A cover letter is required to be considered for this opportunity.<br> <br> Harvard Business School will not offer visa sponsorship for this opportunity.<br> <br> Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment
   </div>
  </div>
  <div>
   <p><b>About Us</b></p>
   <div>
    Founded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.
   </div>
  </div>
  <div>
   <p><b>Benefits</b></p>
   <div>
    We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:<br>
    <ul>
     <li><b>Paid Time Off:</b> 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li>
     <li><b>Health and Welfare:</b> Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li>
     <li><b> Work/Life and Wellness:</b> Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li>
     <li><b>Retirement:</b> University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li>
     <li><b>Tuition Assistance Program:</b> Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li>
     <li><b> Tuition Reimbursement:</b> Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li>
     <li><b> Professional Development:</b> Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li>
     <li><b> Commuting and Transportation:</b> Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li>
     <li><b> Harvard Facilities Access, Discounts and Perks:</b> Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Job Function</b></p>
   <div>
    General Administration, Human Resources
   </div>
  </div>
  <div>
   <p><b>Department Office Location</b></p>
   <div>
    USA - MA - Boston
   </div>
  </div>
  <div>
   <p><b>Job Code</b></p>
   <div>
    403040 Coordinator II
   </div>
  </div>
  <div>
   <p><b>Work Format</b></p>
   <div>
    Hybrid (partially on-site, partially remote)
   </div>
  </div>
  <div>
   <p><b>Sub-Unit</b></p>
   <div>
    -
   </div>
  </div>
  <div>
   <p>Salary Grade</p>
   <div>
    055
   </div>
  </div>
  <div>
   <p><b>Department</b></p>
   <div>
    Human Resources
   </div>
  </div>
  <div>
   <p><b>Union</b></p>
   <div>
    99 - Non-Union, Confidential Non-Ex
   </div>
  </div>
  <div>
   <p><b>Time Status</b></p>
   <div>
    Full-time
   </div>
  </div>
  <div>
   <p><b>Pre-Employment Screening</b></p>
   <div>
    Identity
   </div>
  </div>
  <div>
   <p><b>Commitment to Equity, Diversity, Inclusion, and Belonging</b></p>
   <div>
    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
   </div>
  </div>
  <div>
   <p><b>EEO Statement</b></p>
   <div>
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
   </div>
  </div>
  <div>
   <p><b>LinkedIn Recruiter Tag (for internal use only)</b></p>
   <div>
    #LI-MM1
   </div>
  </div>
 </div>
</div>
<div></div>



 
  
   Job Summary
   
    The HR Business Systems Analyst will support the administration of HBS’ HRIS and Payroll Services function. The role will collaborate with others to assess system needs, implement improvements, troubleshoot issues, and provide training and support to users. In addition, the position will be instrumental in managing medium to large-scale projects, conducting thorough analysis to ensure feasibility, scalability, and alignment with business requirements and organizational priorities, and recommending solutions that build efficiencies, eliminate manual processes, and support strategic and operational needs.
   
  
  
   Position Description
   
    Responsibilities Include:
    
     Audit, troubleshoot, and resolve PeopleSoft (PS) data issues
     Make data adjustments in the system, including adding, extracting, and uploading HR data
     Process PeopleSoft, QlikView, and other HRIS security requests and participate in the University-Wide Yearly Access Review audits
     Assist with PeopleSoft ePerformance maintenance, new PS release implementations when necessary, and staff salary increase/review processing
     Process HR personnel transactions as needed
     Design and produce HR surveys and present analysis using Qualtrics and Excel Work on HRIS-related projects and assist with other technical department-wide projects when needed
     Participate on multiple University-wide HRIS committees
     Act as a backup for the Associate Director of HRIS
     Consulting with HR managers and other departments to determine HRIS needs.
     Analyzing HRIS performance metrics and resolving application issues.
     Documenting processes, identifying HR concerns, and compiling data analysis reports.
     Performing application upgrades, as well as and providing training and technical support.
     Developing and implementing new processes and systems for efficient HR management.
     Optimizing HRIS processes, integrating new software, and performing diagnostic tests.
     Ensuring the efficient recording and secure storage of HR metrics, including attendance and employee performance data.
     Performing audits on HR processes and documents, including hiring, termination of service, and payroll administration, when required.
     Conduct all standard duties of a business systems analyst including, but not limited to: gather requirements and define as-is vs to-be processes; develop scope in line with system capabilities; write test scripts and coordinate all UAT efforts; create documentation, training, and change management resources; support deployment and cutover activities
     Manage projects, or collaborate with our HR PMO as needed, from start to finish that have been committed to on our roadmap
     Partner closely with IT for alignment on platform and technical expertise, as well as periodic system upgrades, which include evaluating newly released HR features and developing plans for adoption if in support of operational needs
     Use your expertise and understanding of the business to influence the HR Business Applications roadmap
     Provide day-to-day production support for our HR Business Applications, which currently include ServiceNow HR and Simpplr
     Responsible for other duties as assigned
    
   
  
  
   Basic Qualifications
   
    
     High School Diploma, GED, or equivalent is required.
     Education beyond high school may count toward experience.
     5+ years of experience in HRIS, IT, or data analytics is required.
     Microsoft Office (Word, Excel, PowerPoint, and Outlook) is required.
    
   
  
  
   Additional Qualifications and Skills
   
    
     Overall knowledge of HR practices and experience with benefits and/or medical case management preferred, including ADA regulations and federal and state leave guidelines.
     Excellent interpersonal skills and the ability to work with people in sensitive situations with empathy, objectivity, and respect.
     This position requires a high degree of confidentiality.
     Outstanding customer focus, organization, attention to detail, problem-solving, and dedication to due diligence.
     Must be able to work in a fast-paced deadline driven environment; to work in and learn multiple systems and processes; be able to multi-task, prioritize work and adapt to shifting priorities.
     Strong relationship building skills as well as the ability to build trust and credibility with different stakeholders, i.e., employees, vendors, managers.
     Strong writing and facilitation skills.
     The successful candidate must be able to work independently and as part of a team.
    
   
  
  
   Additional Information
   
    This is a hybrid position which we consider to be a combination of remote and onsite work at our Boston, MA based campus. HBS expects all staff to be onsite a minimum of 3 days per week and departments provide onsite coverage Monday – Friday. Specific hours and days onsite will be determined by business needs and are subject to change with appropriate advanced notice.  This is a 35 hours/week, overtime-eligible position.  We may conduct candidate interviews virtually (phone and/or via Zoom) and/or in-person for this role.  A cover letter is required to be considered for this opportunity.  Harvard Business School will not offer visa sponsorship for this opportunity.  Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment
   
  
  
   About Us
   
    Founded in 1908 as part of Harvard University, Harvard Business School is located on a 40-acre campus in Boston. Its faculty of more than 250 offers full-time programs leading to the MBA and PhD degrees, as well as more than 175 Executive Education programs, and Harvard Business School Online, the School’s digital learning platform. For more than a century, faculty have drawn on their research, their experience in working with organizations worldwide, and their passion for teaching, to educate leaders who make a difference in the world. The School and its curriculum attract the boldest thinkers and the most collaborative learners who will go on to shape the practice of business and entrepreneurship around the globe.
   
  
  
   Benefits
   
    We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
    
     Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
     Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
      Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
     Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
     Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
      Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
      Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
      Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
      Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
    
   
  
  
   Job Function
   
    General Administration, Human Resources
   
  
  
   Department Office Location
   
    USA - MA - Boston
   
  
  
   Job Code
   
    403040 Coordinator II
   
  
  
   Work Format
   
    Hybrid (partially on-site, partially remote)
   
  
  
   Sub-Unit
   
    -
   
  
  
   Salary Grade
   
    055
   
  
  
   Department
   
    Human Resources
   
  
  
   Union
   
    99 - Non-Union, Confidential Non-Ex
   
  
  
   Time Status
   
    Full-time
   
  
  
   Pre-Employment Screening
   
    Identity
   
  
  
   Commitment to Equity, Diversity, Inclusion, and Belonging
   
    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
   
  
  
   EEO Statement
   
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
   
  
  
   LinkedIn Recruiter Tag (for internal use only)
   
    #LI-MM1
   
  
 



HR Business Systems Analyst - Harvard University

HR Business Systems Analyst

You need a BA/BS, 5+ years in HR, strong project management, communication, and organizational skills, HRIS experience, attention to detail, and the ability to handle confidential information.

You will manage onboarding/offboarding, ensure compliance, handle HR requests, support recruitment, process payroll tasks, and maintain staffing reports and HRIS for effective operations.

Cambridge

<div></div>
<div>
 <div>
  <div>
   <p><b>Job Summary</b></p>
   <div>
    <p>Reporting to the Director of Harvard College Human Resources, the HR Coordinator is an integral member of the College HR team and provides a high level of HR support for all staff, including administrative, residential, and student employees; externally, the role represents the office and Harvard to candidates throughout the hiring process.</p>
   </div>
  </div>
  <div>
   <p><b>Position Description</b></p>
   <div>
    <p><b>Onboarding and Offboarding</b></p>
    <p>Oversee and continuously improve onboarding and offboarding process of all staff, temporary employees, student temps, contractors and Year-Up interns. Collect required paperwork and process and provide outreach and troubleshoot any related issues with FAS HR, Talent Acquisition, Central, Harvard College Payroll, and FAS Payroll. Coordinate with hiring managers, Facilities, and Administrative IT to ensure all needs are met for onboarding and offboarding.</p>
    <p><b> Compliance </b></p>
    <p>Keep current on federal, state, and university policy changes; implement approved procedures to minimize risk. Act as internal resource for departmental staff regarding HR-related policies and practices; coordinate with FAS Human Resources, FAS and central Payroll, Harvard Benefits Office, and other departments.</p>
    <p>Partners with the HR Director and Sr. HR Consultant on supporting the needs of tutors, proctors, house aides and resident assistants across the College. Keeps abreast of the current policies and procedures that apply to these populations.</p>
    <p><b> Administration and Reporting</b></p>
    <p>Responsible for all administrative and logistical tasks and a point of contact for receiving, managing, and responding to all human resources requests College-wide, little to no oversight. Triage with multiple stakeholders on priorities of certain requests.</p>
    <p>Uses multiple HRIS to process a range of administrative actions from hiring staff and temporary employees, to job data changes, and terminations. Maintain staffing database and keep track of any term appointments or temporary employee end dates. Administrative responsibilities such as letter creation and distribution, personnel file management, org chart management.</p>
    <p>Create and maintain tracking reports and create reports from different databases. Assist in designing a system for updating and reporting progress.</p>
    <p>Other duties as needed.</p>
    <p><b> Recruitment support</b></p>
    <p>Manage the hiring process for temporary and part-time staff roles.</p>
    <p><b> Payroll</b></p>
    <p>Assists with any administrative payroll tasks such as reviewing/approving entered time and absences, answer questions about payroll to staff.</p>
   </div>
  </div>
  <div>
   <p><b>Basic Qualifications</b></p>
   <div>
    <p>BA/BS; 5+ years of relevant HR experience</p>
   </div>
  </div>
  <div>
   <p><b>Additional Qualifications and Skills</b></p>
   <div>
    <ul>
     <li>Project management, document control and organizational skills; multi-tasking; excellent interpersonal and communication skills required.</li>
     <li>Prior experience using HRIS preferred.</li>
     <li>Mutual respect and ability to hold information in strict confidence.</li>
     <li>Ability to prioritize work</li>
     <li>Ability to handle complex and confidential information with discretion; Ability to work independently with minimal supervision.</li>
     <li>Attention to detail</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Physical Requirements</b></p>
   <div>
    <p>Ability to lift 10 – 15 lbs to help support community building events</p>
   </div>
  </div>
  <div>
   <p><b>Working Conditions</b></p>
   <div>
    <p>Office, with frequent meetings outside of primary work location</p>
   </div>
  </div>
  <div>
   <p><b>Additional Information</b></p>
   <div>
    <p>Harvard College is a close-knit undergraduate community within Harvard University. With world-class faculty, groundbreaking research opportunities, and a commitment to a diverse environment of bright, talented students, Harvard is more than just a place to get an education – it’s where students come to be transformed. The College enrolls over 7000 students and is comprised of 6 major administrative units including the Harvard College Dean’s Office, the Dean of Students Office, the Office of Undergraduate Education, the Office for the Arts, the Office of Student Services, and the Phillips Brooks House Center for Public Service and Engaged Scholarship.<br> <br> <i>All formal written offers will be made by FAS HR.</i></p>
   </div>
  </div>
  <div>
   <p><b>Work Format Details</b></p>
   <div>
    This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
   </div>
  </div>
  <div>
   <p><b>Benefits</b></p>
   <div>
    We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:<br>
    <ul>
     <li><b>Paid Time Off:</b> 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li>
     <li><b>Health and Welfare:</b> Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li>
     <li><b> Work/Life and Wellness:</b> Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li>
     <li><b>Retirement:</b> University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li>
     <li><b>Tuition Assistance Program:</b> Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li>
     <li><b> Tuition Reimbursement:</b> Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li>
     <li><b> Professional Development:</b> Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li>
     <li><b> Commuting and Transportation:</b> Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li>
     <li><b> Harvard Facilities Access, Discounts and Perks:</b> Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Job Function</b></p>
   <div>
    Human Resources
   </div>
  </div>
  <div>
   <p><b>Department Office Location</b></p>
   <div>
    USA - MA - Cambridge
   </div>
  </div>
  <div>
   <p><b>Job Code</b></p>
   <div>
    404035 Coordinator II (HR)
   </div>
  </div>
  <div>
   <p><b>Work Format</b></p>
   <div>
    Hybrid (partially on-site, partially remote)
   </div>
  </div>
  <div>
   <p><b>Sub-Unit</b></p>
   <div>
    College
   </div>
  </div>
  <div>
   <p>Salary Grade</p>
   <div>
    055
   </div>
  </div>
  <div>
   <p><b>Department</b></p>
   <div>
    Harvard College Dean's Office
   </div>
  </div>
  <div>
   <p><b>Union</b></p>
   <div>
    55 - Hvd Union Cler &amp; Tech Workers
   </div>
  </div>
  <div>
   <p><b>Time Status</b></p>
   <div>
    Full-time
   </div>
  </div>
  <div>
   <p><b>Pre-Employment Screening</b></p>
   <div>
    Education, Identity
   </div>
  </div>
  <div>
   <p><b>Commitment to Equity, Diversity, Inclusion, and Belonging</b></p>
   <div>
    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
   </div>
  </div>
  <div>
   <p><b>EEO Statement</b></p>
   <div>
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
   </div>
  </div>
  <div>
   <p><b>LinkedIn Recruiter Tag (for internal use only)</b></p>
   <div>
    #LI-MT2
   </div>
  </div>
 </div>
</div>
<div></div>



 
  
   Job Summary
   
    Reporting to the Director of Harvard College Human Resources, the HR Coordinator is an integral member of the College HR team and provides a high level of HR support for all staff, including administrative, residential, and student employees; externally, the role represents the office and Harvard to candidates throughout the hiring process.
   
  
  
   Position Description
   
    Onboarding and Offboarding
    Oversee and continuously improve onboarding and offboarding process of all staff, temporary employees, student temps, contractors and Year-Up interns. Collect required paperwork and process and provide outreach and troubleshoot any related issues with FAS HR, Talent Acquisition, Central, Harvard College Payroll, and FAS Payroll. Coordinate with hiring managers, Facilities, and Administrative IT to ensure all needs are met for onboarding and offboarding.
     Compliance 
    Keep current on federal, state, and university policy changes; implement approved procedures to minimize risk. Act as internal resource for departmental staff regarding HR-related policies and practices; coordinate with FAS Human Resources, FAS and central Payroll, Harvard Benefits Office, and other departments.
    Partners with the HR Director and Sr. HR Consultant on supporting the needs of tutors, proctors, house aides and resident assistants across the College. Keeps abreast of the current policies and procedures that apply to these populations.
     Administration and Reporting
    Responsible for all administrative and logistical tasks and a point of contact for receiving, managing, and responding to all human resources requests College-wide, little to no oversight. Triage with multiple stakeholders on priorities of certain requests.
    Uses multiple HRIS to process a range of administrative actions from hiring staff and temporary employees, to job data changes, and terminations. Maintain staffing database and keep track of any term appointments or temporary employee end dates. Administrative responsibilities such as letter creation and distribution, personnel file management, org chart management.
    Create and maintain tracking reports and create reports from different databases. Assist in designing a system for updating and reporting progress.
    Other duties as needed.
     Recruitment support
    Manage the hiring process for temporary and part-time staff roles.
     Payroll
    Assists with any administrative payroll tasks such as reviewing/approving entered time and absences, answer questions about payroll to staff.
   
  
  
   Basic Qualifications
   
    BA/BS; 5+ years of relevant HR experience
   
  
  
   Additional Qualifications and Skills
   
    
     Project management, document control and organizational skills; multi-tasking; excellent interpersonal and communication skills required.
     Prior experience using HRIS preferred.
     Mutual respect and ability to hold information in strict confidence.
     Ability to prioritize work
     Ability to handle complex and confidential information with discretion; Ability to work independently with minimal supervision.
     Attention to detail
    
   
  
  
   Physical Requirements
   
    Ability to lift 10 – 15 lbs to help support community building events
   
  
  
   Working Conditions
   
    Office, with frequent meetings outside of primary work location
   
  
  
   Additional Information
   
    Harvard College is a close-knit undergraduate community within Harvard University. With world-class faculty, groundbreaking research opportunities, and a commitment to a diverse environment of bright, talented students, Harvard is more than just a place to get an education – it’s where students come to be transformed. The College enrolls over 7000 students and is comprised of 6 major administrative units including the Harvard College Dean’s Office, the Dean of Students Office, the Office of Undergraduate Education, the Office for the Arts, the Office of Student Services, and the Phillips Brooks House Center for Public Service and Engaged Scholarship.  All formal written offers will be made by FAS HR.
   
  
  
   Work Format Details
   
    This is a hybrid position that is based in Massachusetts. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
   
  
  
   Benefits
   
    We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
    
     Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
     Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
      Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
     Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
     Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
      Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
      Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
      Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
      Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
    
   
  
  
   Job Function
   
    Human Resources
   
  
  
   Department Office Location
   
    USA - MA - Cambridge
   
  
  
   Job Code
   
    404035 Coordinator II (HR)
   
  
  
   Work Format
   
    Hybrid (partially on-site, partially remote)
   
  
  
   Sub-Unit
   
    College
   
  
  
   Salary Grade
   
    055
   
  
  
   Department
   
    Harvard College Dean's Office
   
  
  
   Union
   
    55 - Hvd Union Cler & Tech Workers
   
  
  
   Time Status
   
    Full-time
   
  
  
   Pre-Employment Screening
   
    Education, Identity
   
  
  
   Commitment to Equity, Diversity, Inclusion, and Belonging
   
    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
   
  
  
   EEO Statement
   
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
   
  
  
   LinkedIn Recruiter Tag (for internal use only)
   
    #LI-MT2
   
  
 



HR Coordinator - Harvard University

HR Coordinator

You need a high school diploma and 1+ years in a museum; BA/BS preferred. Experience with databases, attention to detail, communication skills, and ability to lift 30 lbs. needed.

You will organize and rehabilitate microscope slides, transcribe specimen data, image type specimens, verify taxonomy, and ensure catalog accuracy in collaboration with Curatorial Associates.

Science

Creative Arts & Fashion

Job Summary<br><br>The Museum of Comparative Zoology (MCZ) is seeking to hire a full-time Curatorial Assistant II to work with the Departments of Entomology, Invertebrate Zoology, and Malacology. Reporting to the Curatorial Associate in Malacology, this position supports the Rehousing and Digitization of the Museum of Comparative Zoology Recent Invertebrate Microscope Slide Collections grant with PIs: Mansi Srivastava and Naomi Pierce. The Museum of Comparative Zoology aims to be an inclusive environment that welcomes colleagues of all backgrounds to work in a respectful and collegial environment. Candidates will interact with researchers, students, and the public and we seek candidates who value all these interactions.<br><br>Position Description<br><br>Job specific duties are as follows:<br><br><br><br> * Locates, rehouses, and rehabilitates microscope slides from their existing locations in the invertebrate collections into new slide cabinets.<br> * Transcribes uncatalogued specimen metadata from microscope slide labels for invertebrate specimens into the museum-wide database (MCZbase) and applies barcode numbers.<br> * Images type specimens of invertebrates using a slide scanner.<br> * Photographs microscope slides using an SLR camera for subsequent transcription.<br> * Makes occasional identifications, requiring specialized knowledge of differences between invertebrate taxa.<br> * Compares data of cataloged records for accuracy and completeness, then corrects data as needed in consultation with the Curatorial Associates.<br> * Assists with verifying taxonomy and georeferencing localities through the use of online resources.<br>   <br>   <br><br>Basic Qualifications<br><br>High School Diploma or equivalent and 1+ years of experience of working in a museum collection required. Experience with data processing, spreadsheet and database software.<br><br>Additional Qualifications And Skills<br><br>BA/BS preferred. College background in biology, invertebrate zoology, entomology, museum studies preferred. Ability to work independently and in collaboration with student interns with minimal supervision. Experience working with collection database management programs (e.g., MCZbase, GeoLocate) and web interface preferred. Familiarity with Microsoft Word and Excel in addition to demonstrated comfort with learning new software applications. The ideal candidate will show great attention to detail, including deciphering historical handwriting on labels, be self-motivated, and have the ability to work as part of a team. Should be able to demonstrate strong written and verbal communication skills. Experience with handling microscope slides and invertebrate imaging systems, including focus-stacking software is preferred.<br><br>Physical Requirements<br><br>Must be able to lift 30 lbs., comfortable using a step ladder, and standing for long periods of time.<br><br>Working Conditions<br><br>work takes place in both collection/lab and office settings<br><br>Additional Information<br><br>To be considered for this position, a cover letter and resume must be submitted.<br><br>This is a one-year grant-funded term position from the date of hire, with a high probability of an extension based on funding. Harvard University is unable to provide visa sponsorship for this position.<br><br><br><br> * All formal offers will be made by FAS Human Resources.<br>   <br>   <br><br>Work Format Details<br><br>This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location.<br><br>About Us<br><br>The Harvard Museum of Comparative Zoology (MCZ) is a preeminent center for contemporary zoological research and teaching. Its permanent collections comprise approximately 21 million specimens of extant and fossil invertebrates and vertebrates, as well as frozen tissues, microscope slides and other associated objects, such as the Blaschka glass invertebrates.<br><br>We invite individuals with diverse backgrounds, experiences, and abilities to be a part of our community.<br><br>Benefits<br><br>We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:<br><br><br><br> * Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.<br> * Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.<br> * Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.<br> * Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.<br> * Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.<br> * Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.<br> * Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.<br> * Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.<br> * Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.<br>   <br>   <br><br>Job Function<br><br>Museum<br><br>Department Office Location<br><br>USA - MA - Cambridge<br><br>Job Code<br><br>403079 Curatorial Assistant II<br><br>Work Format<br><br>On-Site<br><br>Sub-Unit<br><br>Sciences<br><br>Salary Grade<br><br>051<br><br>Department<br><br>Museum of Comparative Zoology (MCZ)<br><br>Union<br><br>55 - Hvd Union Cler & Tech Workers<br><br>Time Status<br><br>Full-time<br><br>Pre-Employment Screening<br><br>Criminal, Education, Identity<br><br>Schedule<br><br>Monday - Friday, 9:00 AM - 5:00 PM<br><br>Commitment to Equity, Diversity, Inclusion, and Belonging<br><br>Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.<br><br>EEO Statement<br><br>We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Job SummaryThe Museum of Comparative Zoology (MCZ) is seeking to hire a full-time Curatorial Assistant II to work with the Departments of Entomology, Invertebrate Zoology, and Malacology. Reporting to the Curatorial Associate in Malacology, this position supports the Rehousing and Digitization of the Museum of Comparative Zoology Recent Invertebrate Microscope Slide Collections grant with PIs: Mansi Srivastava and Naomi Pierce. The Museum of Comparative Zoology aims to be an inclusive environment that welcomes colleagues of all backgrounds to work in a respectful and collegial environment. Candidates will interact with researchers, students, and the public and we seek candidates who value all these interactions.Position DescriptionJob specific duties are as follows: * Locates, rehouses, and rehabilitates microscope slides from their existing locations in the invertebrate collections into new slide cabinets. * Transcribes uncatalogued specimen metadata from microscope slide labels for invertebrate specimens into the museum-wide database (MCZbase) and applies barcode numbers. * Images type specimens of invertebrates using a slide scanner. * Photographs microscope slides using an SLR camera for subsequent transcription. * Makes occasional identifications, requiring specialized knowledge of differences between invertebrate taxa. * Compares data of cataloged records for accuracy and completeness, then corrects data as needed in consultation with the Curatorial Associates. * Assists with verifying taxonomy and georeferencing localities through the use of online resources.      Basic QualificationsHigh School Diploma or equivalent and 1+ years of experience of working in a museum collection required. Experience with data processing, spreadsheet and database software.Additional Qualifications And SkillsBA/BS preferred. College background in biology, invertebrate zoology, entomology, museum studies preferred. Ability to work independently and in collaboration with student interns with minimal supervision. Experience working with collection database management programs (e.g., MCZbase, GeoLocate) and web interface preferred. Familiarity with Microsoft Word and Excel in addition to demonstrated comfort with learning new software applications. The ideal candidate will show great attention to detail, including deciphering historical handwriting on labels, be self-motivated, and have the ability to work as part of a team. Should be able to demonstrate strong written and verbal communication skills. Experience with handling microscope slides and invertebrate imaging systems, including focus-stacking software is preferred.Physical RequirementsMust be able to lift 30 lbs., comfortable using a step ladder, and standing for long periods of time.Working Conditionswork takes place in both collection/lab and office settingsAdditional InformationTo be considered for this position, a cover letter and resume must be submitted.This is a one-year grant-funded term position from the date of hire, with a high probability of an extension based on funding. Harvard University is unable to provide visa sponsorship for this position. * All formal offers will be made by FAS Human Resources.      Work Format DetailsThis position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location.About UsThe Harvard Museum of Comparative Zoology (MCZ) is a preeminent center for contemporary zoological research and teaching. Its permanent collections comprise approximately 21 million specimens of extant and fossil invertebrates and vertebrates, as well as frozen tissues, microscope slides and other associated objects, such as the Blaschka glass invertebrates.We invite individuals with diverse backgrounds, experiences, and abilities to be a part of our community.BenefitsWe invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include: * Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. * Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. * Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. * Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. * Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. * Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. * Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. * Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. * Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.      Job FunctionMuseumDepartment Office LocationUSA - MA - CambridgeJob Code403079 Curatorial Assistant IIWork FormatOn-SiteSub-UnitSciencesSalary Grade051DepartmentMuseum of Comparative Zoology (MCZ)Union55 - Hvd Union Cler & Tech WorkersTime StatusFull-timePre-Employment ScreeningCriminal, Education, IdentityScheduleMonday - Friday, 9:00 AM - 5:00 PMCommitment to Equity, Diversity, Inclusion, and BelongingHarvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.EEO StatementWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Curatorial Assistant II (67047BR) - Harvard University

&lt;strong&gt;Job Summary&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The Museum of Comparative Zoology (MCZ) is seeking to hire a full-time Curatorial Assistant II to work with the Departments of Entomology, Invertebrate Zoology, and Malacology. Reporting to the Curatorial Associate in Malacology, this position supports the Rehousing and Digitization of the Museum of Comparative Zoology Recent Invertebrate Microscope Slide Collections grant with PIs: Mansi Srivastava and Naomi Pierce. The Museum of Comparative Zoology aims to be an inclusive environment that welcomes colleagues of all backgrounds to work in a respectful and collegial environment. Candidates will interact with researchers, students, and the public and we seek candidates who value all these interactions.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Position Description&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Job specific duties are as follows:&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Locates, rehouses, and rehabilitates microscope slides from their existing locations in the invertebrate collections into new slide cabinets. &lt;/li&gt;&lt;li&gt;Transcribes uncatalogued specimen metadata from microscope slide labels for invertebrate specimens into the museum-wide database (MCZbase) and applies barcode numbers. &lt;/li&gt;&lt;li&gt;Images type specimens of invertebrates using a slide scanner. &lt;/li&gt;&lt;li&gt;Photographs microscope slides using an SLR camera for subsequent transcription. &lt;/li&gt;&lt;li&gt;Makes occasional identifications, requiring specialized knowledge of differences between invertebrate taxa. &lt;/li&gt;&lt;li&gt;Compares data of cataloged records for accuracy and completeness, then corrects data as needed in consultation with the Curatorial Associates. &lt;/li&gt;&lt;li&gt;Assists with verifying taxonomy and georeferencing localities through the use of online resources. &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Basic Qualifications&lt;br&gt;&lt;br&gt;&lt;/strong&gt;High School Diploma or equivalent and 1+ years of experience of working in a museum collection required. Experience with data processing, spreadsheet and database software.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Additional Qualifications And Skills&lt;br&gt;&lt;br&gt;&lt;/strong&gt;BA/BS preferred. College background in biology, invertebrate zoology, entomology, museum studies preferred. Ability to work independently and in collaboration with student interns with minimal supervision. Experience working with collection database management programs (e.g., MCZbase, GeoLocate) and web interface preferred. Familiarity with Microsoft Word and Excel in addition to demonstrated comfort with learning new software applications. The ideal candidate will show great attention to detail, including deciphering historical handwriting on labels, be self-motivated, and have the ability to work as part of a team. Should be able to demonstrate strong written and verbal communication skills. Experience with handling microscope slides and invertebrate imaging systems, including focus-stacking software is preferred.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Physical Requirements&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Must be able to lift 30 lbs., comfortable using a step ladder, and standing for long periods of time.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Working Conditions&lt;br&gt;&lt;br&gt;&lt;/strong&gt;work takes place in both collection/lab and office settings&lt;br&gt;&lt;br&gt;&lt;strong&gt;Additional Information&lt;br&gt;&lt;br&gt;&lt;/strong&gt;&lt;strong&gt;To be considered for this position, a cover letter and resume must be submitted.&lt;br&gt;&lt;br&gt;&lt;/strong&gt;This is a one-year grant-funded term position from the date of hire, with a high probability of an extension based on funding. Harvard University is unable to provide visa sponsorship for this position.&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;All formal offers will be made by FAS Human Resources. &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Work Format Details&lt;br&gt;&lt;br&gt;&lt;/strong&gt;This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location.&lt;br&gt;&lt;br&gt;&lt;strong&gt;About Us&lt;br&gt;&lt;br&gt;&lt;/strong&gt;The Harvard Museum of Comparative Zoology (MCZ) is a preeminent center for contemporary zoological research and teaching. Its permanent collections comprise approximately 21 million specimens of extant and fossil invertebrates and vertebrates, as well as frozen tissues, microscope slides and other associated objects, such as the Blaschka glass invertebrates.&lt;br&gt;&lt;br&gt;We invite individuals with diverse backgrounds, experiences, and abilities to be a part of our community.&lt;br&gt;&lt;br&gt;&lt;strong&gt;Benefits&lt;br&gt;&lt;br&gt;&lt;/strong&gt;We invite you to visit Harvard's Total Rewards website ( https://hr.harvard.edu/totalrewards ) to learn more about our outstanding benefits package, which may include:&lt;br&gt;&lt;br&gt;&lt;br&gt;&lt;ul&gt;&lt;li&gt;Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers. &lt;/li&gt;&lt;li&gt;Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date. &lt;/li&gt;&lt;li&gt; Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more. &lt;/li&gt;&lt;li&gt;Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service. &lt;/li&gt;&lt;li&gt;Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools. &lt;/li&gt;&lt;li&gt;Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions. &lt;/li&gt;&lt;li&gt; Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning. &lt;/li&gt;&lt;li&gt;Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more. &lt;/li&gt;&lt;li&gt; Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston. &lt;br&gt;&lt;br&gt;&lt;/li&gt;&lt;/ul&gt;&lt;strong&gt;Job Function&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Museum&lt;br&gt;&lt;br&gt;&lt;strong&gt;Department Office Location&lt;br&gt;&lt;br&gt;&lt;/strong&gt;USA - MA - Cambridge&lt;br&gt;&lt;br&gt;&lt;strong&gt;Job Code&lt;br&gt;&lt;br&gt;&lt;/strong&gt;403079 Curatorial Assistant II&lt;br&gt;&lt;br&gt;&lt;strong&gt;Work Format&lt;br&gt;&lt;br&gt;&lt;/strong&gt;On-Site&lt;br&gt;&lt;br&gt;&lt;strong&gt;Sub-Unit&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Sciences&lt;br&gt;&lt;br&gt;&lt;strong&gt; Salary Grade &lt;br&gt;&lt;br&gt;&lt;/strong&gt;051&lt;br&gt;&lt;br&gt;&lt;strong&gt;Department&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Museum of Comparative Zoology (MCZ)&lt;br&gt;&lt;br&gt;&lt;strong&gt;Union&lt;br&gt;&lt;br&gt;&lt;/strong&gt;55 - Hvd Union Cler &amp;amp; Tech Workers&lt;br&gt;&lt;br&gt;&lt;strong&gt;Time Status&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Full-time&lt;br&gt;&lt;br&gt;&lt;strong&gt;Pre-Employment Screening&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Criminal, Education, Identity&lt;br&gt;&lt;br&gt;&lt;strong&gt;Schedule&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Monday - Friday, 9:00 AM - 5:00 PM&lt;br&gt;&lt;br&gt;&lt;strong&gt;Commitment to Equity, Diversity, Inclusion, and Belonging&lt;br&gt;&lt;br&gt;&lt;/strong&gt;Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.&lt;br&gt;&lt;br&gt;&lt;strong&gt;EEO Statement&lt;br&gt;&lt;br&gt;&lt;/strong&gt;We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Curatorial Assistant II (67047BR)

You should have 3+ years of admin/customer service experience, proficiency in MS Office/Adobe, videoconferencing skills, attention to detail, discretion, and a college degree is a plus.

You will manage calls, greet visitors, coordinate meetings, handle travel, process invoices, and maintain records while supporting the Dean’s schedule and assisting the administrative team.

Customer Relations

<div></div>
<div>
 <div>
  <div>
   <p><b>Job Summary</b></p>
   <div>
    <p>The Faculty of Arts and Sciences (FAS) Dean's Office seeks a detail-oriented individual with strong organizational skills to provide a high level of administrative support in a fast-paced environment. This position reports to the Administrative Director and supports the work of the Dean of the Faculty of Arts and Sciences.</p>
   </div>
  </div>
  <div>
   <p><b>Position Description</b></p>
   <div>
    <p>The Administrative Coordinator provides essential front-line support in a high-profile office by performing confidential administrative duties, including:</p>
    <ul>
     <li>Answering phones and greeting visitors</li>
     <li>Assisting the FAS Dean in staying on schedule</li>
     <li>Setting up and managing hybrid meetings using Zoom in the conference room, ensuring smooth communication between in-person and remote participants</li>
     <li>Preparing and processing confidential correspondence</li>
     <li>Coordinating travel, event, and meeting arrangements</li>
     <li>Managing electronic records in ApplicationXtender</li>
     <li>Processing invoices, journals, and reimbursements for payment</li>
     <li>Monitoring the general email account and responding to requests for general information and FAS policies</li>
     <li>Serving as backup for the Executive Assistant to the Dean when they are on vacation</li>
     <li>Supporting the FAS Dean's Office team with general administrative duties as needed</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Basic Qualifications</b></p>
   <div>
    <ul>
     <li>Three or more years of relevant administrative and customer service experience in an office environment. Education beyond high school may count toward experience</li>
     <li>Proficiency in MS Office suite and Adobe Professional</li>
     <li>Experience with setting up and managing videoconferencing equipment and software, particularly Zoom</li>
    </ul>
   </div><br>
   <p></p>
  </div>
  <div>
   <p><b>Additional Qualifications and Skills</b></p>
   <div>
    The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
    <ul>
     <li>College degree desirable</li>
     <li>Solid administrative and advanced computer skills</li>
     <li>Strong ability to multitask and handle constant interruptions and deadlines</li>
     <li>Professional and courteous manner</li>
     <li>Eagerness to work collegially and flexibly with staff at all levels</li>
     <li>Excellent attention to detail and strong proofreading skills</li>
     <li>Discretion, diplomacy, and good judgment</li>
     <li>Demonstrated ability to handle confidential information</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Working Conditions</b></p>
   <div>
    Work is performed in an office environment.
   </div>
  </div>
  <div>
   <p><b>Additional Information</b></p>
   <div>
    We regret that we are unable to provide visa sponsorship for this position.<br> <br> All formal offers will be made by FAS Human Resources.
   </div>
  </div>
  <div>
   <p><b>Work Format Details</b></p>
   <div>
    This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
   </div>
  </div>
  <div>
   <p><b>About Us</b></p>
   <div>
    The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines.
   </div>
  </div>
  <div>
   <p><b>Benefits</b></p>
   <div>
    We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:<br>
    <ul>
     <li><b>Paid Time Off:</b> 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.</li>
     <li><b>Health and Welfare:</b> Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.</li>
     <li><b> Work/Life and Wellness:</b> Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.</li>
     <li><b>Retirement:</b> University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.</li>
     <li><b>Tuition Assistance Program:</b> Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.</li>
     <li><b> Tuition Reimbursement:</b> Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.</li>
     <li><b> Professional Development:</b> Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.</li>
     <li><b> Commuting and Transportation:</b> Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.</li>
     <li><b> Harvard Facilities Access, Discounts and Perks:</b> Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.</li>
    </ul>
   </div>
  </div>
  <div>
   <p><b>Job Function</b></p>
   <div>
    General Administration
   </div>
  </div>
  <div>
   <p><b>Department Office Location</b></p>
   <div>
    USA - MA - Cambridge
   </div>
  </div>
  <div>
   <p><b>Job Code</b></p>
   <div>
    403134 Coordinator I
   </div>
  </div>
  <div>
   <p><b>Work Format</b></p>
   <div>
    On-Site
   </div>
  </div>
  <div>
   <p><b>Sub-Unit</b></p>
   <div>
    Dean
   </div>
  </div>
  <div>
   <p>Salary Grade</p>
   <div>
    054
   </div>
  </div>
  <div>
   <p><b>Department</b></p>
   <div>
    FAS Dean's Office
   </div>
  </div>
  <div>
   <p><b>Union</b></p>
   <div>
    99 - Non-Union, Confidential Non-Ex
   </div>
  </div>
  <div>
   <p><b>Time Status</b></p>
   <div>
    Full-time
   </div>
  </div>
  <div>
   <p><b>Pre-Employment Screening</b></p>
   <div>
    Identity
   </div>
  </div>
  <div>
   <p><b>Schedule</b></p>
   <div>
    37.5 hours per week<br> Monday - Friday, 8:30 AM - 5:00 PM
   </div>
  </div>
  <div>
   <p><b>Commitment to Equity, Diversity, Inclusion, and Belonging</b></p>
   <div>
    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
   </div>
  </div>
  <div>
   <p><b>EEO Statement</b></p>
   <div>
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
   </div>
  </div>
  <div>
   <p><b>LinkedIn Recruiter Tag (for internal use only)</b></p>
   <div>
    #LI-CK1
   </div>
  </div>
 </div>
</div>
<div></div>



 
  
   Job Summary
   
    The Faculty of Arts and Sciences (FAS) Dean's Office seeks a detail-oriented individual with strong organizational skills to provide a high level of administrative support in a fast-paced environment. This position reports to the Administrative Director and supports the work of the Dean of the Faculty of Arts and Sciences.
   
  
  
   Position Description
   
    The Administrative Coordinator provides essential front-line support in a high-profile office by performing confidential administrative duties, including:
    
     Answering phones and greeting visitors
     Assisting the FAS Dean in staying on schedule
     Setting up and managing hybrid meetings using Zoom in the conference room, ensuring smooth communication between in-person and remote participants
     Preparing and processing confidential correspondence
     Coordinating travel, event, and meeting arrangements
     Managing electronic records in ApplicationXtender
     Processing invoices, journals, and reimbursements for payment
     Monitoring the general email account and responding to requests for general information and FAS policies
     Serving as backup for the Executive Assistant to the Dean when they are on vacation
     Supporting the FAS Dean's Office team with general administrative duties as needed
    
   
  
  
   Basic Qualifications
   
    
     Three or more years of relevant administrative and customer service experience in an office environment. Education beyond high school may count toward experience
     Proficiency in MS Office suite and Adobe Professional
     Experience with setting up and managing videoconferencing equipment and software, particularly Zoom
    
   
   
  
  
   Additional Qualifications and Skills
   
    The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.
    
     College degree desirable
     Solid administrative and advanced computer skills
     Strong ability to multitask and handle constant interruptions and deadlines
     Professional and courteous manner
     Eagerness to work collegially and flexibly with staff at all levels
     Excellent attention to detail and strong proofreading skills
     Discretion, diplomacy, and good judgment
     Demonstrated ability to handle confidential information
    
   
  
  
   Working Conditions
   
    Work is performed in an office environment.
   
  
  
   Additional Information
   
    We regret that we are unable to provide visa sponsorship for this position.  All formal offers will be made by FAS Human Resources.
   
  
  
   Work Format Details
   
    This position is based primarily on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Additional details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.
   
  
  
   About Us
   
    The Faculty of Arts and Sciences is the home of Harvard’s undergraduate program (Harvard College, founded in 1636) as well as all of Harvard’s PhD. programs (the Graduate School of Arts and Sciences, founded in 1872). The 40 academic departments and more than 30 centers of the FAS support a community unparalleled in its academic excellence across the broadest range of liberal arts and sciences disciplines.
   
  
  
   Benefits
   
    We invite you to visit Harvard's Total Rewards website (https://hr.harvard.edu/totalrewards) to learn more about our outstanding benefits package, which may include:
    
     Paid Time Off: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary care givers.
     Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with voluntary benefits. Most coverage begins as of your start date.
      Work/Life and Wellness: Child and elder/adult care resources including on campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
     Retirement: University-funded retirement plan with contributions from 5% to 15% of eligible compensation, based on age and earnings with full vesting after 3 years of service.
     Tuition Assistance Program: Competitive program including $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
      Tuition Reimbursement: Program that provides 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
      Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
      Commuting and Transportation: Various commuter options handled through the Parking Office, including discounted parking, half-priced public transportation passes and pre-tax transit passes, biking benefits, and more.
      Harvard Facilities Access, Discounts and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts to various types of services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
    
   
  
  
   Job Function
   
    General Administration
   
  
  
   Department Office Location
   
    USA - MA - Cambridge
   
  
  
   Job Code
   
    403134 Coordinator I
   
  
  
   Work Format
   
    On-Site
   
  
  
   Sub-Unit
   
    Dean
   
  
  
   Salary Grade
   
    054
   
  
  
   Department
   
    FAS Dean's Office
   
  
  
   Union
   
    99 - Non-Union, Confidential Non-Ex
   
  
  
   Time Status
   
    Full-time
   
  
  
   Pre-Employment Screening
   
    Identity
   
  
  
   Schedule
   
    37.5 hours per week Monday - Friday, 8:30 AM - 5:00 PM
   
  
  
   Commitment to Equity, Diversity, Inclusion, and Belonging
   
    Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
   
  
  
   EEO Statement
   
    We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
   
  
  
   LinkedIn Recruiter Tag (for internal use only)
   
    #LI-CK1
   
  
 



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