Large

With a population of over 1 million people, Pima County is the second-biggest county (by population) in Arizona. It’s home to Tucson, the second-largest city in Arizona after Phoenix.

Situated in the heart of the Sonoran Desert, Pima County is known for much more than its spectacular saguaros and stunning sunsets. A day trip can take you from the desert floor to the mountains of the Coronado National Forest to the top of Mt. Lemmon, the southernmost ski destination in the United States.

The county's economy is driven by a mix of industries, including government, education, healthcare, and technology. The University of Arizona, located in Tucson, is the largest employer in the county, boasting world-class researchers, top-ranked academic programs, and NCAA-championship caliber athletic teams.

Pima County has a rich cultural history, with evidence of human habitation in the area dating back thousands of years. It’s home to the Tohono O'odham Nation and the Pascua Yaqui Tribe. In addition, 40 percent of the County’s population is of Hispanic/Latino origin.

Tourism is also an important industry in Pima County, with attractions such as the Saguaro National Park, the Arizona-Sonora Desert Museum, and the Pima Air & Space Museum drawing millions of visitors each year. 

Other urban areas include Oro Valley, Marana, Sahuarita, Green Valley, Ajo, and South Tucson.

Government

Pima County

Accountable. Respectful. Ethical. We A.R.E. Pima County!

You need a Bachelor’s in a related field or one year in a relevant Pima County role, strong communication, customer service, Excel skills, HR knowledge, and experience handling confidential info.

You will coordinate activities, respond to inquiries, manage calendars, prepare reports, maintain databases, monitor agreements, and assist in budget processes while ensuring confidentiality.

Government & Politics

People, HR & Administration

Tucson

<div>
 <div>
  <div>
   <h2 class="jobSectionHeader"><b>Position Description</b></h2>
  </div>
  <p></p>
  <div>
   <div>
    <b>Salary Grade: 6</b>
   </div><b><br> Pay Range</b><br> <b>Hiring Range: $20.10 - $23.62 Per Hour</b><br> <b>Full Range: $20.10 - $27.14 Per Hour</b><br> <br> <b><i>Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.</i></b><br> <br> In this position, you will provide general professional Administrative Services to Library Administration.<br> <br> <b>About the Department:</b> The Pima County Public Library system has 27 libraries throughout Pima County.<br> <b>Our Vision:</b> Our Vision is an educated, connected community of readers, learners, doers, and dreamers.<br> <b>Our Mission:</b> We transform lives by educating, inspiring, and connecting people.<br> <br> Our Values:<br> <b>Education:</b> We learn and teach every day.<br> <b>Excellence:</b> We exceed expectations.<br> <b>Freedom:</b> We defend the right to read and to know. We are free and open to all.<br> <b>Diversity:</b> We serve everyone. We find strength in celebrating our differences.<br> <b>Innovation:</b> We dream big. Anything is possible.<br> <b>Community:</b> We work with our community to improve lives.<br> <b>Passion:</b> We love what we do.<br> <br> For more information about the Pima County Public Library, please visit our website at https://www.library.pima.gov<br> <br> Equal Opportunity Employer / Americans with Disabilities Act Compliant / Drug-Free Workplace.<br> <br> ADDITIONAL INFORMATION:<br> Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full-time experience; For less than forty (40) hours, the calculation of time is prorated accordingly. Top-scoring candidates will be offered an interview (date/time – TBD).
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2>
  </div>
  <p></p>
  <div>
   <p>As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.</p>
   <ul>
    <li>Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;</li>
    <li>Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;</li>
    <li>Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;</li>
    <li>Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;</li>
    <li>Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;</li>
    <li>Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;</li>
    <li>Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;</li>
    <li>Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;</li>
    <li>Compiles and summarizes statistical and operational data, and prepares periodic and special reports;</li>
    <li>Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;</li>
    <li>Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;</li>
    <li>Establishes and maintains specialized reference files and reference materials.</li>
   </ul>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
  </div>
  <p></p>
  <div>
   <p><b>(1) A Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the department head at the time of recruitment.</b></p>
   <p><b> (Relevant experience and/or education from an accredited college or university may be substituted.)</b></p>
   <p><b> OR:</b></p>
   <p><b> (2) One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely related professional administrative classification.</b></p>
   <div>
    <b> Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.</b>
   </div>
   <div>
    <b><br> Preferred Qualifications</b><b>:</b><b> (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):</b>
   </div><br>
   <div></div>
   <ul>
    <li>Strong written and verbal communication skills in English.</li>
    <li>Working experience offering customer service.</li>
    <li>Strong office management and organizational skills.</li>
    <li>Excellent working experience using Microsoft Office Excel.</li>
    <li>Experience in recruitment, employee relations, payroll, and/or HR policy.</li>
    <li>Experience and knowledge of US Equal Employment Opportunity Commission federal laws.</li>
    <li>Experience with HRIS (Human Resources Information Systems) such as Workday and other HR-related software.</li>
    <li>Experience in record-keeping and creating personnel-related documentation.</li>
    <li>Working experience handling confidential information.</li>
    <li>Experience with career development and performance appraisal processes.</li>
   </ul>
   <div>
    <b> Selection Procedure</b><b>:</b>
   </div>
   <div>
    <b> Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process</b>.
   </div>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Supplemental Information</b></h2>
  </div>
  <div>
   <p>Licenses and Certificates: <b>Valid driver license is required at time of application. </b>Valid<b> AZ</b> driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.<br> <br> Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.<br> <br> Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.<br> <br> EEO Information: <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.</p>
  </div>
 </div>
</div>
<p></p>


 
  
   Position Description
  
  
  
   
    Salary Grade: 6
    Pay Range Hiring Range: $20.10 - $23.62 Per Hour Full Range: $20.10 - $27.14 Per Hour  Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  In this position, you will provide general professional Administrative Services to Library Administration.  About the Department: The Pima County Public Library system has 27 libraries throughout Pima County. Our Vision: Our Vision is an educated, connected community of readers, learners, doers, and dreamers. Our Mission: We transform lives by educating, inspiring, and connecting people.  Our Values: Education: We learn and teach every day. Excellence: We exceed expectations. Freedom: We defend the right to read and to know. We are free and open to all. Diversity: We serve everyone. We find strength in celebrating our differences. Innovation: We dream big. Anything is possible. Community: We work with our community to improve lives. Passion: We love what we do.  For more information about the Pima County Public Library, please visit our website at https://www.library.pima.gov  Equal Opportunity Employer / Americans with Disabilities Act Compliant / Drug-Free Workplace.  ADDITIONAL INFORMATION: Applicants meeting minimum qualifications will be evaluated further based on their supplemental questionnaire responses. Applications will also be evaluated against some (or all) of the preferred qualifications listed above. Forty (40) hours per week is the standard calculation measurement for full-time experience; For less than forty (40) hours, the calculation of time is prorated accordingly. Top-scoring candidates will be offered an interview (date/time – TBD).
  
  
  
   Duties/Responsibilities
  
  
  
   As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
   
    Coordinates unit activity with other departmental sections/divisions and other County departments or outside agencies directly or through assigned staff, and acts as an internal departmental coordinator for support activities such as personnel, purchasing, payroll, or program specific functions;
    Responds to public and staff inquiries and provides information or resolves problems which require explanation or application of departmental or program rules and policies, or refers questions to appropriate staff;
    Represents unit/department on various committees and working groups and may be granted authority to commit unit/department support to issues;
    Coordinates, schedules and organizes unit, program, or departmental calendars and meetings;
    Leads and participates in the preparation and processing of accounting documentation such as requisitions, purchase orders, claims and fund transfers;
    Creates, maintains, and/or directs the maintenance of specialized databases including inputting and retrieving data and producing complex computer-based reports;
    Coordinates and monitors standard departmental Intergovernmental Agreements (IGA), contracts, and other obligatory agreements with affected agencies, contractors and service providers;
    Researches, compiles and performs initial analysis of information, and prepares routine, recurring and special reports, correspondence, memoranda, personnel forms, operations manuals and other documents for supervisory review and approval;
    Compiles and summarizes statistical and operational data, and prepares periodic and special reports;
    Compiles information utilized in unit budget preparation, monitors miscellaneous expenditures, and reports to supervisor on program budget activities;
    Conducts and documents confidential or sensitive inquiries for management and maintains appropriate security and confidentiality of information encountered or created;
    Establishes and maintains specialized reference files and reference materials.
   
  
  
  
   Minimum Qualifications
  
  
  
   (1) A Bachelor’s Degree from an accredited college or university with a major in public administration, business administration, management, or a closely related field as defined by the department head at the time of recruitment.
    (Relevant experience and/or education from an accredited college or university may be substituted.)
    OR:
    (2) One year with Pima County as an Administrative Assistant III, Administrative Assistant Supervisor, or closely related professional administrative classification.
   
     Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
   
   
     Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
   
   
   
    Strong written and verbal communication skills in English.
    Working experience offering customer service.
    Strong office management and organizational skills.
    Excellent working experience using Microsoft Office Excel.
    Experience in recruitment, employee relations, payroll, and/or HR policy.
    Experience and knowledge of US Equal Employment Opportunity Commission federal laws.
    Experience with HRIS (Human Resources Information Systems) such as Workday and other HR-related software.
    Experience in record-keeping and creating personnel-related documentation.
    Working experience handling confidential information.
    Experience with career development and performance appraisal processes.
   
   
     Selection Procedure:
   
   
     Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
   
  
  
  
   Supplemental Information
  
  
   Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.  Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.  Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.  EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
  
 



Administrative Specialist I (Library Administration) - Pima County

Administrative Specialist I (Library Administration)

You need 2 years in admin tasks, 5 years in customer service, 2 years in Microsoft Office, and 1 year in coordinating functions. Valid AZ driver license required. Background checks apply.

You will handle front desk duties, answer calls, manage documents, assist with payments, schedule meetings, train staff, and maintain filing systems while ensuring accurate record-keeping.

Facilities Management

<div>
 <div>
  <div>
   <h2 class="jobSectionHeader"><b>Position Description</b></h2>
  </div>
  <div>
   <p><b>Salary Grade: 2</b><br> <br> <b>Pay Range</b><b>:</b><br> <b>Hiring Range: $16.54 - $19.43 Per Hour</b><br> <b>Full Range: $16.54 - $22.33 Per Hour</b><br> <br> <b>Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.</b><br> <br> This position is within the Administration Division of Facilities Management. Primary responsibilities involve covering general administrative duties for the department, including front desk reception (non-public), responding to phone inquiries from Pima County employees with maintenance issues, and screening work orders. Other main responsibilities may include managing department mobile phones, push-to-talk devices, related data, billings, and accounts. Familiarity with smartphones is a must (setting up new phones, data transfers, downloading apps, etc.).</p>
  </div>
  <div>
   <h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2>
  </div>
  <p></p>
  <div>
   <p>As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.</p>
   <ul>
    <li>Responds to public and staff by providing general information pertaining to departmental or program activities;</li>
    <li>Answers single- and multi-line telephones, routes calls and relays messages;</li>
    <li>Resolves routine problems in person, by phone and through correspondence with complainant;</li>
    <li>Requests specific information by telephone;</li>
    <li>Checks documents for completeness and accuracy and issues licenses and permits;</li>
    <li>Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims;</li>
    <li>Edits documents for grammar, punctuation, spelling and format;</li>
    <li>Codes, confirms, enters, updates, and retrieves data using automated filing systems;</li>
    <li>Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports;</li>
    <li>Establishes and maintains filing systems and retrieves documents from files as required;</li>
    <li>Researches document files and automated records for specific information;</li>
    <li>Copies and distributes materials and acts as key operator for copy machine;</li>
    <li>Reads, screens and directs mail and composes answers to routine correspondence;</li>
    <li>Calculates fees, records payments and balances routine accounts;</li>
    <li>Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;</li>
    <li>Performing moderately complex word processing activities such as preparation of charts, graphs and tables;</li>
    <li>Transcribing a variety of correspondence, reports and documents from dictating equipment;</li>
    <li>Scheduling and arranging meetings, conferences, interviews and other appointments;</li>
    <li>Training other staff members in office procedures and clerical activities;</li>
    <li>Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities.</li>
   </ul>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
  </div>
  <p></p>
  <div>
   <p><b>(1) Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.</b></p>
   <p><b> (Relevant experience and/or education from an accredited college or university may be substituted.)</b></p>
   <p><b> OR:</b></p>
   <p><b> (2) One year with Pima County in an Administrative Assistant I position.</b></p><b> Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.</b><br> <br> <b>Preferred Qualifications</b><b>: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):</b><br>
   <ul>
    <li>Minimum five (5) years customer service work experience in an administrative nature.</li>
    <li>Minimum two (2) years work experience using Microsoft Office Suite (Excel, Word and<br> Outlook).</li>
    <li>Minimum one (1) year work experience supporting, coordinating, or reconciling<br> departmental functions such as employee timecards, employee training records, purchasing card use, and/or employee mobile phones and related accounts.</li>
    <li>Experience with smartphones (setting up new phones, data transfers, downloading apps, etc.).</li>
    <li>Experience working in a fast-paced environment.</li>
   </ul><b> Selection Procedure</b><b>:</b><br> <b>Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.</b>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Supplemental Information</b></h2>
  </div>
  <div>
   <p>Licenses and Certificates: <b>Valid driver license is required at time of application.</b><b> </b>Valid <b>AZ</b> driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Failure to maintain the required licensure shall be grounds for termination.<br> <br> Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.<br> <br> Physical/Sensory Requirements:<b> </b>Physical and sensory abilities will be determined by position.<br> <br> EEO Information: <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.</p>
  </div>
 </div>
</div>
<p></p>


 
  
   Position Description
  
  
   Salary Grade: 2  Pay Range: Hiring Range: $16.54 - $19.43 Per Hour Full Range: $16.54 - $22.33 Per Hour  Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  This position is within the Administration Division of Facilities Management. Primary responsibilities involve covering general administrative duties for the department, including front desk reception (non-public), responding to phone inquiries from Pima County employees with maintenance issues, and screening work orders. Other main responsibilities may include managing department mobile phones, push-to-talk devices, related data, billings, and accounts. Familiarity with smartphones is a must (setting up new phones, data transfers, downloading apps, etc.).
  
  
   Duties/Responsibilities
  
  
  
   As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
   
    Responds to public and staff by providing general information pertaining to departmental or program activities;
    Answers single- and multi-line telephones, routes calls and relays messages;
    Resolves routine problems in person, by phone and through correspondence with complainant;
    Requests specific information by telephone;
    Checks documents for completeness and accuracy and issues licenses and permits;
    Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims;
    Edits documents for grammar, punctuation, spelling and format;
    Codes, confirms, enters, updates, and retrieves data using automated filing systems;
    Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports;
    Establishes and maintains filing systems and retrieves documents from files as required;
    Researches document files and automated records for specific information;
    Copies and distributes materials and acts as key operator for copy machine;
    Reads, screens and directs mail and composes answers to routine correspondence;
    Calculates fees, records payments and balances routine accounts;
    Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;
    Performing moderately complex word processing activities such as preparation of charts, graphs and tables;
    Transcribing a variety of correspondence, reports and documents from dictating equipment;
    Scheduling and arranging meetings, conferences, interviews and other appointments;
    Training other staff members in office procedures and clerical activities;
    Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities.
   
  
  
  
   Minimum Qualifications
  
  
  
   (1) Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
    (Relevant experience and/or education from an accredited college or university may be substituted.)
    OR:
    (2) One year with Pima County in an Administrative Assistant I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.  Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
   
    Minimum five (5) years customer service work experience in an administrative nature.
    Minimum two (2) years work experience using Microsoft Office Suite (Excel, Word and Outlook).
    Minimum one (1) year work experience supporting, coordinating, or reconciling departmental functions such as employee timecards, employee training records, purchasing card use, and/or employee mobile phones and related accounts.
    Experience with smartphones (setting up new phones, data transfers, downloading apps, etc.).
    Experience working in a fast-paced environment.
    Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
  
  
  
   Supplemental Information
  
  
   Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Failure to maintain the required licensure shall be grounds for termination.  Special Notice Items: The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.  Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.  EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
  
 



Administrative Assistant II (Front Desk Administration) - Pima County

Administrative Assistant II (Front Desk Administration)

You need an Associate’s degree or relevant legal clerical experience, a valid Arizona driver license may be required, and a background check is mandatory for employment.

You will prepare legal documents, manage case files, schedule interviews, communicate with clients, ensure deadlines are met, and review/proofread legal materials.

Legal

<div>
 <div>
  <div>
   <h2 class="jobSectionHeader"><b>Position Description</b></h2>
  </div>
  <p></p>
  <div>
   <div>
    <b>Salary Grade: 3</b>
   </div><b><br> Pay Range</b><br> <b>Hiring Range: $17.36 - $20.40 Per Hour</b><br> <b>Full Range: $17.36 - $23.44 Per Hour</b><br> <br> <b><i>Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.</i></b><br> <br> The Pima County Office of Children's Counsel is seeking a qualified and dedicated Legal Secretary to join its team of professionals representing juvenile clients in dependency cases. Our legal secretaries are an integral part of the defense team and provide administrative and clerical support to two or more attorneys. The legal secretary effectively communicates with attorneys, colleagues, and clients, and is responsible for maintaining case files, filing legal documents with the Courts, preparing correspondence, and performing general office tasks.
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2>
  </div>
  <div>
   <p>(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the manager/supervisor.)</p>
   <div>
    <br> Gathers information, prepares legal documents, types legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met;
   </div><br> Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys;<br> <br> Reviews materials received, sets up files and initiates paperwork;<br> <br> Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures;<br> <br> Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation;<br> <br> Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports;<br> <br> Prepares motions for continuance, suspension or dismissal through the court system;<br> <br> Coordinates work activities with trial teams and/or divisions;<br> <br> Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required;<br> <br> Communicates with clients or witnesses to obtain or verify legal information for cases;<br> <br> Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information;<br> <br> Reviews, sorts and proofreads legal documents for attorney and/or paralegal;<br> <br> Files and indexes legal documents produced and received in the case files;<br> <br> Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling;<br> <br> Operates a variety of office equipment.<br> <br> KNOWLEDGE &amp; SKILLS:<br> <br> Knowledge of:
   <ul>
    <li>legal office practices and procedures;</li>
    <li>legal terminology, legal forms, time constraints and deadlines;</li>
    <li>business English, grammar and spelling;</li>
    <li>criminal justice system or civil legal process;</li>
    <li>departmental, division and unit policies and procedures;</li>
    <li>filing procedures with all levels of the court;</li>
    <li>format for legal documents, correspondence and pleadings;</li>
    <li>laws and rules of ethics pertaining to confidentiality and security of information;</li>
    <li>computer software, word processes and data bases;</li>
    <li>principles and practices of coordination.</li>
   </ul> Skill in:
   <ul>
    <li>recognizing and setting priorities in the processing of legal documents;</li>
    <li>working within time constraints and meeting deadlines;</li>
    <li>typing legal forms, documents and correspondence;</li>
    <li>filing documents and researching information;</li>
    <li>operating a variety of computer applications and office equipment;</li>
    <li>establishing and maintaining effective work relationships;</li>
    <li>making mathematical calculations;</li>
    <li>transcribing from electronic dictation;</li>
    <li>preparing legal documents;</li>
    <li>communicating effectively both orally and in writing.</li>
   </ul> Some positions in this classification may also require:
   <ul>
    <li>knowledge of management principles and practices;</li>
    <li>prioritizing, assigning and reviewing work of other legal secretaries or litigation support staff;</li>
    <li>training other legal secretarial or litigation support staff;</li>
    <li>attending meetings and acting as unit or departmental representative to committees or groups.</li>
   </ul>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
  </div>
  <p></p>
  <div>
   <p><b>(1) An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary.</b></p>
   <p><b> OR:</b></p>
   <p><b> (2) Successful completion of course work in legal terminology or legal office procedures from an accredited school </b><b>and</b><b> one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.</b></p>
   <p><b> OR:</b></p>
   <p><b> (3) Two years of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.</b></p>
   <p><b> (Additional relevant education from an accredited college or technical school and/or experience may be substituted.)</b></p>
   <div>
    <b> Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.</b>
   </div>
   <div>
    <b><br> Selection Procedure</b><b>:</b>
   </div>
   <div>
    <b> Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process</b>.
   </div>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Supplemental Information</b></h2>
  </div>
  <div>
   <p>Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to obtain/maintain the required licensure shall be grounds for termination.<br> <br> Special Notice Items: Due to the need for access to courts, law enforcement, detention or correctional facilities, some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.<br> <br> Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.</p>
   <div>
    <br> EEO Information: <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
   </div>
  </div>
 </div>
</div>
<p></p>


 
  
   Position Description
  
  
  
   
    Salary Grade: 3
    Pay Range Hiring Range: $17.36 - $20.40 Per Hour Full Range: $17.36 - $23.44 Per Hour  Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  The Pima County Office of Children's Counsel is seeking a qualified and dedicated Legal Secretary to join its team of professionals representing juvenile clients in dependency cases. Our legal secretaries are an integral part of the defense team and provide administrative and clerical support to two or more attorneys. The legal secretary effectively communicates with attorneys, colleagues, and clients, and is responsible for maintaining case files, filing legal documents with the Courts, preparing correspondence, and performing general office tasks.
  
  
  
   Duties/Responsibilities
  
  
   (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the manager/supervisor.)
   
     Gathers information, prepares legal documents, types legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met;
    Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys;  Reviews materials received, sets up files and initiates paperwork;  Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures;  Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation;  Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports;  Prepares motions for continuance, suspension or dismissal through the court system;  Coordinates work activities with trial teams and/or divisions;  Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required;  Communicates with clients or witnesses to obtain or verify legal information for cases;  Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information;  Reviews, sorts and proofreads legal documents for attorney and/or paralegal;  Files and indexes legal documents produced and received in the case files;  Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling;  Operates a variety of office equipment.  KNOWLEDGE & SKILLS:  Knowledge of:
   
    legal office practices and procedures;
    legal terminology, legal forms, time constraints and deadlines;
    business English, grammar and spelling;
    criminal justice system or civil legal process;
    departmental, division and unit policies and procedures;
    filing procedures with all levels of the court;
    format for legal documents, correspondence and pleadings;
    laws and rules of ethics pertaining to confidentiality and security of information;
    computer software, word processes and data bases;
    principles and practices of coordination.
    Skill in:
   
    recognizing and setting priorities in the processing of legal documents;
    working within time constraints and meeting deadlines;
    typing legal forms, documents and correspondence;
    filing documents and researching information;
    operating a variety of computer applications and office equipment;
    establishing and maintaining effective work relationships;
    making mathematical calculations;
    transcribing from electronic dictation;
    preparing legal documents;
    communicating effectively both orally and in writing.
    Some positions in this classification may also require:
   
    knowledge of management principles and practices;
    prioritizing, assigning and reviewing work of other legal secretaries or litigation support staff;
    training other legal secretarial or litigation support staff;
    attending meetings and acting as unit or departmental representative to committees or groups.
   
  
  
  
   Minimum Qualifications
  
  
  
   (1) An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary.
    OR:
    (2) Successful completion of course work in legal terminology or legal office procedures from an accredited school and one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
    OR:
    (3) Two years of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
    (Additional relevant education from an accredited college or technical school and/or experience may be substituted.)
   
     Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
   
   
     Selection Procedure:
   
   
     Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
   
  
  
  
   Supplemental Information
  
  
   Licenses and Certificates: Some positions require a valid Arizona Class D driver license at the time of application. Failure to obtain/maintain the required licensure shall be grounds for termination.  Special Notice Items: Due to the need for access to courts, law enforcement, detention or correctional facilities, some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.  Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
   
     EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
   
  
 



Legal Secretary (Office of Children's Counsel) - Pima County

Legal Secretary (Office of Children's Counsel)

You need a bachelor's degree with three years of supervisory experience or five years of relevant professional experience. Must have 10+ years in management, accounts payable, and warehouse management.

You will manage administrative functions, oversee staff, coordinate services, handle budgeting, develop policies, and ensure compliance with regulations while improving efficiency and reporting.

Business, Operations & Strategy

<div>
 <div>
  <div>
   <h2 class="jobSectionHeader"><b>Position Description</b></h2>
  </div>
  <div>
   <p><b>Salary Grade: 15</b><br> <br> <b>Pay Range</b><br> <b>Hiring Range: $66,536 - $79,843 Annually</b><br> <b>Full Range: $66,536 - $93,150 Annually</b><br> <br> <b><i>Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.</i></b><br> <br> Manages, plans, and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, and training and safety, or other administrative or support functions. This classification is distinguished from the Administrative Services Manager I which has greater managerial breadth and additionally is responsible for multi-functional work unit(s) and supervision of professional staff and work unit supervisors.</p>
  </div>
  <div>
   <h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2>
  </div>
  <div>
   <p>(Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)<br> <br> Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;<br> <br> Manages, administers and coordinates internal services or support functions for a department or specific functional unit;<br> <br> Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;<br> <br> Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;<br> <br> Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;<br> <br> Develops and implements new procedures for both short and long term plans to improve efficiency, productivity and operating economy of areas of assignment;<br> <br> Provides input to and assists in the development and design of automated information systems;<br> <br> Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;<br> <br> Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;<br> <br> Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;<br> <br> Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;<br> <br> Reviews work of staff to ensure accuracy of documents and adherence to policy;<br> <br> Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals;<br> <br> Administers internal personnel activities in coordination with the centralized Human Resources Department;<br> <br> Monitors day-to-day financial matters such as sources of funding, contract renewals, payroll, purchases and petty cash funds;<br> <br> Administers internal procedures for conducting competitive hiring and promotion;<br> <br> Develops, monitors, revises and administers all or part of the department or assigned unit budget and maintains budgetary records;<br> <br> Conducts research, data-gathering and reporting of special projects related to area of assignment.<br> <br> KNOWLEDGE &amp; SKILLS:<br> Knowledge of:</p>
   <ul>
    <li>principles and practices of effective supervision and management;</li>
    <li>principles and practices of public administration, procurement, warehousing, training and safety or assigned administrative and support functions;</li>
    <li>personnel policies, rules and systems;</li>
    <li>public sector accounting and financial practices;</li>
    <li>County and departmental contracting;</li>
    <li>budgeting and accounting processes and procedures and grants administration;</li>
    <li>federal, state and local laws, rules, regulations, mandates and legal procedures for area of assignment and associated reporting requirements;</li>
    <li>training methods, programs and procedures;</li>
    <li>budgetary concepts, processes and procedures.</li>
   </ul> Skill in:
   <ul>
    <li>coordinating internal activities with other divisions, departments, jurisdictions, contractors, and vendors;</li>
    <li>coordinating the efforts of support staff;</li>
    <li>effective communicating;</li>
    <li>administering and monitoring grants and contracts in the public sector;</li>
    <li>compiling and submitting local, state, and federal-mandated reports and related information in area of assignment;</li>
    <li>coordinating the collection, documentation, filing and archiving of assigned activity reports and data;</li>
    <li>developing and administering training and development programs, to include licensing and certification programs;</li>
    <li>managing the acquisition, storage, issue and accounting for materials;</li>
    <li>assessing the impact of new/changed rules, regulations and mandates on activities of assigned areas;</li>
    <li>planning, organizing, reviewing, monitoring and revising budgets.</li>
   </ul>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
  </div>
  <div>
   <p><b>(1) A bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field and three years of supervisory experience in public or business administration or in one of the identified fields.</b><br> <br> <b>(Relevant experience and/or education from an accredited college or university may be substituted.)</b><br> <br> <b>OR</b><br> <br> <b>(2) Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience.</b><br> <br> <b>Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.</b><br> <br> <b>Preferred Qualifications</b><b>:</b><b> </b><b>(</b><b>Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):</b></p><br>
   <ul>
    <li>Minimum ten (10) years experience managing, training, and mentoring staff.</li>
    <li>Minimum ten (10) years experience with accounts payable and travel reimbursements.</li>
    <li>Experience with warehouse management.</li>
    <li>Experience with Microsoft Excel, Word, Outlook, and Teams.</li>
    <li>Experience with Workday.</li>
   </ul><b> Selection Procedure</b><b>:</b><br> <b>Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.</b>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Supplemental Information</b></h2>
  </div>
  <div>
   <p>Licenses and Certificate: <b>Valid driver license is required at time of application. </b>Valid<b> AZ</b><b> </b>driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.<br> <br> Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.</p>
   <p><br> EEO Information: <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.</p>
  </div>
 </div>
</div>
<p></p>


 
  
   Position Description
  
  
   Salary Grade: 15  Pay Range Hiring Range: $66,536 - $79,843 Annually Full Range: $66,536 - $93,150 Annually  Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.  Manages, plans, and coordinates the administrative or support operations or services of a department or specific operating unit. Areas of assignment may include, but are not limited to, budget, finance, purchasing and warehouse management, personnel, and training and safety, or other administrative or support functions. This classification is distinguished from the Administrative Services Manager I which has greater managerial breadth and additionally is responsible for multi-functional work unit(s) and supervision of professional staff and work unit supervisors.
  
  
   Duties/Responsibilities
  
  
   (Work assignments may vary depending on the department's needs and will be communicated to the applicant or incumbent by the supervisor.)  Manages and administers, and plans administrative or support services or operations, including fiscal and general administrative functions as they relate to area of assignment;  Manages, administers and coordinates internal services or support functions for a department or specific functional unit;  Manages the acquisition, storage and distribution of supplies and equipment to support unit or department activities;  Develops or participates in the development of departmental related policies and procedures and implements same as they relate to area of assignment;  Interprets unit or department policies and operational procedures and reviews current and proposed new or changed rules, regulations or related materials for impact on unit, division, or department management or operations, and recommends changes to management;  Develops and implements new procedures for both short and long term plans to improve efficiency, productivity and operating economy of areas of assignment;  Provides input to and assists in the development and design of automated information systems;  Coordinates the collection, reporting and documentation of data for assigned activities through affected supervisors and division managers and composes and writes reports concerning activities of areas of assignment;  Oversees the development, submission, maintenance and archiving of County/state/ federal-mandated reports, forms, and records;  Directs formal training and development programs for assigned staff, County employees, or community or public interest groups;  Supervises, trains and evaluates support staff and coordinates the activities of area of assignment;  Reviews work of staff to ensure accuracy of documents and adherence to policy;  Represents the department/division by interacting with various County, federal, and state departments, agencies, private industry, contractors, and public committees to assist in accomplishing department and unit goals;  Administers internal personnel activities in coordination with the centralized Human Resources Department;  Monitors day-to-day financial matters such as sources of funding, contract renewals, payroll, purchases and petty cash funds;  Administers internal procedures for conducting competitive hiring and promotion;  Develops, monitors, revises and administers all or part of the department or assigned unit budget and maintains budgetary records;  Conducts research, data-gathering and reporting of special projects related to area of assignment.  KNOWLEDGE & SKILLS: Knowledge of:
   
    principles and practices of effective supervision and management;
    principles and practices of public administration, procurement, warehousing, training and safety or assigned administrative and support functions;
    personnel policies, rules and systems;
    public sector accounting and financial practices;
    County and departmental contracting;
    budgeting and accounting processes and procedures and grants administration;
    federal, state and local laws, rules, regulations, mandates and legal procedures for area of assignment and associated reporting requirements;
    training methods, programs and procedures;
    budgetary concepts, processes and procedures.
    Skill in:
   
    coordinating internal activities with other divisions, departments, jurisdictions, contractors, and vendors;
    coordinating the efforts of support staff;
    effective communicating;
    administering and monitoring grants and contracts in the public sector;
    compiling and submitting local, state, and federal-mandated reports and related information in area of assignment;
    coordinating the collection, documentation, filing and archiving of assigned activity reports and data;
    developing and administering training and development programs, to include licensing and certification programs;
    managing the acquisition, storage, issue and accounting for materials;
    assessing the impact of new/changed rules, regulations and mandates on activities of assigned areas;
    planning, organizing, reviewing, monitoring and revising budgets.
   
  
  
  
   Minimum Qualifications
  
  
   (1) A bachelor's degree from an accredited college or university with a major in public or business administration/management, purchasing, material management, accounting, occupational training, engineering or a related field and three years of supervisory experience in public or business administration or in one of the identified fields.  (Relevant experience and/or education from an accredited college or university may be substituted.)  OR  (2) Five years of professional level experience in any of the identified fields that includes at least three years of supervisory or managerial experience.  Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.  Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
   
    Minimum ten (10) years experience managing, training, and mentoring staff.
    Minimum ten (10) years experience with accounts payable and travel reimbursements.
    Experience with warehouse management.
    Experience with Microsoft Excel, Word, Outlook, and Teams.
    Experience with Workday.
    Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidates from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
  
  
  
   Supplemental Information
  
  
   Licenses and Certificate: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record.  Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.
    EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
  
 



Administrative Services Manager II - Pima County

Administrative Services Manager II

You must have 3 years in admin tasks, records experience, edits to vital docs, team leadership, valid AZ driver license, and may need Notary cert and background checks.

You will answer inquiries, process documents, maintain records, operate office equipment, manage payments, coordinate services, and assist clients with procedural tasks.

Healthcare

<div>
 <div>
  <div>
   <h2 class="jobSectionHeader"><b>Position Description</b></h2>
  </div>
  <p></p>
  <div>
   <p><b>Salary Grade: 4</b></p><b> Pay Range</b><br> <b>Hiring Range: $18.23 - $21.42 Per Hour </b><br> <b>Full Range: $18.23 - $24.61 Per Hour</b><br> <br> <b><i>Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.</i></b>
   <p>This position reports to the Pima County Health Department Business Operation Services Division, Vital Records Program Manager. This position independently provides complex administrative support, oversight, and work assignments to the Vital Records employees. Performs the most advanced technical reviews and interpretation of vital records. Must pass and maintain a level (1) fingerprint clearance card.</p>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Duties/Responsibilities</b></h2>
  </div>
  <p></p>
  <div>
   <p>As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.</p>
   <ul>
    <li>Answers general procedural questions from the public concerning specialized documents;</li>
    <li>Provides detailed information in response to queries concerning unit operations;</li>
    <li>Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data;</li>
    <li>Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems;</li>
    <li>Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;</li>
    <li>Researches manual and automated systems to gather or verify data needed for processing activities;</li>
    <li>Creates and maintains spreadsheets and databases using packaged software;</li>
    <li>Assigns and reviews the work of staff performing typing, filing and other routine clerical activities;</li>
    <li>Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;</li>
    <li>Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts;</li>
    <li>Establishes, posts, and maintains manual and automated bookkeeping systems;</li>
    <li>Verifies fees for permits of services, receives payments, and issues receipts;</li>
    <li>Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation;</li>
    <li>Contacts debtors to collect accounts receivable and monitors payment arrangements;</li>
    <li>Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic;</li>
    <li>Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;</li>
    <li>Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services.</li>
   </ul>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2>
  </div>
  <p></p>
  <div>
   <p><b>(1) Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.</b></p>
   <p><b> (Relevant experience and/or education from an accredited college or university may be substituted.)</b></p>
   <p><b> OR:</b></p>
   <p><b> (2) One year with Pima County in an Administrative Assistant II position.</b><br> <br> <b>Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.</b></p><b><br> Preferred Qualifications</b><b>:</b><b> (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):</b><br>
   <ul>
    <li>Minimum one (1) year experience as an Administrative Assistant II, within the County or two years of customer service experience.</li>
    <li>Experience with records management or record handling.</li>
    <li>Experience with Arizona Administrative Codes and Revised Statutes.</li>
    <li>Experience with creating or amending personal records.</li>
    <li>Minimum one (1) year experience making edits/corrections to official documents, specifically vital records documents.</li>
    <li>Minimum two (2) years leading/training teams.</li>
   </ul><br> <b> Selection Procedure:</b><br> <b>Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.</b>
  </div>
  <p></p>
  <div>
   <h2 class="jobSectionHeader"><b>Supplemental Information</b></h2>
  </div>
  <div>
   <p>Licenses and Certificates: <b>Valid driver license is required at time of application. </b>Valid<b> AZ</b><b> </b>driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.<br> <br> Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by law enforcement agencies, and/or pre-/post-appointment polygraph tests and drug-screening, due to need for access to law enforcement, courts or corrections facilities, records, information or communications systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.<br> <br> Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.<br> <br> EEO Information: <b>Pima County Government is an Equal Employment Opportunity employer. </b>We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.</p>
  </div>
 </div>
</div>
<p></p>


 
  
   Position Description
  
  
  
   Salary Grade: 4 Pay Range Hiring Range: $18.23 - $21.42 Per Hour  Full Range: $18.23 - $24.61 Per Hour  Salary offers are based on the candidate's equivalent experience and internal equity with other employees within the same job classification.
   This position reports to the Pima County Health Department Business Operation Services Division, Vital Records Program Manager. This position independently provides complex administrative support, oversight, and work assignments to the Vital Records employees. Performs the most advanced technical reviews and interpretation of vital records. Must pass and maintain a level (1) fingerprint clearance card.
  
  
  
   Duties/Responsibilities
  
  
  
   As defined under the Americans with Disabilities Act, this classification may include any of the following tasks, knowledge, skills, and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class. Work assignments may vary depending on the department’s need and will be communicated to the applicant or incumbent by the supervisor.
   
    Answers general procedural questions from the public concerning specialized documents;
    Provides detailed information in response to queries concerning unit operations;
    Compiles information and prepares and types a variety of documents such as correspondence, reports and specialized file data;
    Reviews and sorts documents, creates new records and inputs and retrieves information using automated systems;
    Prepares, and updates file folders, logs, status records, and other documentation to reflect the current status of a process and performs required purges;
    Researches manual and automated systems to gather or verify data needed for processing activities;
    Creates and maintains spreadsheets and databases using packaged software;
    Assigns and reviews the work of staff performing typing, filing and other routine clerical activities;
    Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators;
    Processes claims, purchase orders and contracts for payment to vendors and contractors, and verifies accuracy of billing charges against ledgers, invoices and contracts;
    Establishes, posts, and maintains manual and automated bookkeeping systems;
    Verifies fees for permits of services, receives payments, and issues receipts;
    Establishes files for audit trail purposes, to include identifying, locating, and filing audit documentation;
    Contacts debtors to collect accounts receivable and monitors payment arrangements;
    Coordinating paperwork for the referral, admission, transfer or discharge of patients from a hospital unit or clinic;
    Identifies actions required to provide services to individual clients, applicants, or the general public and assists people in completing the service process;
    Coordinates and/or initiates processing action with other units, departments, or outside agencies as needed to provide services.
   
  
  
  
   Minimum Qualifications
  
  
  
   (1) Three (3) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
    (Relevant experience and/or education from an accredited college or university may be substituted.)
    OR:
    (2) One year with Pima County in an Administrative Assistant II position.  Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application. Preferred Qualifications: (Be specific in describing your experience in your application. Ensure the descriptions provided illustrate your competencies, specifically addressing the required and preferred qualifications.):
   
    Minimum one (1) year experience as an Administrative Assistant II, within the County or two years of customer service experience.
    Experience with records management or record handling.
    Experience with Arizona Administrative Codes and Revised Statutes.
    Experience with creating or amending personal records.
    Minimum one (1) year experience making edits/corrections to official documents, specifically vital records documents.
    Minimum two (2) years leading/training teams.
     Selection Procedure: Pima County Human Resources Department reserves the right to admit to the selection process only those candidates that meet the minimum/desired qualifications. All applications will be assessed based on an evaluation of the listed education and experience. Candidates meeting the minimum/desired qualifications may be further evaluated/scored against any advertised Preferred Qualifications. The hiring authority will interview and select the successful candidate from a referral list provided by Human Resources. Additional assessments/testing may be required as part of the selection process.
  
  
  
   Supplemental Information
  
  
   Licenses and Certificates: Valid driver license is required at time of application. Valid AZ driver license is required at time of appointment. The successful applicant will be subject to a 39-month DOT Motor Vehicle Record review to determine applicant’s suitability to operate county vehicles in accordance with Pima County administrative procedures. Failure to obtain and maintain the required licenses and certifications shall be grounds for termination. Any offer of employment resulting from this recruitment is contingent upon Fleet Services’ review and approval of the candidate’s driving record. Some positions may require certification as a Notary Public by the State of Arizona at the time of appointment or prior to completion of initial/promotional probation.  Special Notice Items: Some positions may require satisfactory completion of a personal background investigation by law enforcement agencies, and/or pre-/post-appointment polygraph tests and drug-screening, due to need for access to law enforcement, courts or corrections facilities, records, information or communications systems. The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education, and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.  Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.  EEO Information: Pima County Government is an Equal Employment Opportunity employer. We are committed to an inclusive and diverse workforce and will not discriminate in employment opportunities or practices on the basis of race, color, religion, national origin, age, disability, gender, sexual orientation, kinship, political interest, or any other characteristic protected by law.
  
 



Pima County

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