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Legal Secretary (Office of Children's Counsel)

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Pima County

3mo ago

  • Job
    Full-time
    Junior Level
  • Legal
  • Tucson

AI generated summary

  • You need an Associate’s degree or relevant legal clerical experience, a valid Arizona driver license may be required, and a background check is mandatory for employment.
  • You will prepare legal documents, manage case files, schedule interviews, communicate with clients, ensure deadlines are met, and review/proofread legal materials.

Requirements

  • (1) An Associate’s degree or a certificate of completion from an accredited college or technical school as a legal secretary.
  • OR:
  • (2) Successful completion of course work in legal terminology or legal office procedures from an accredited school and one year of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
  • OR:
  • (3) Two years of legal clerical experience involving the preparation and processing of legal documents or providing legal clerical support to an attorney.
  • (Additional relevant education from an accredited college or technical school and/or experience may be substituted.)
  • Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
  • Some positions require a valid Arizona Class D driver license at the time of application. Failure to obtain/maintain the required licensure shall be grounds for termination.
  • Due to the need for access to courts, law enforcement, detention or correctional facilities, some positions in this classification may require satisfactory completion of a personal background investigation by law enforcement agencies.
  • The County requires pre-employment background checks. Successful candidates will receive a post-offer, pre-employment background screening to include verification of work history, education and criminal conviction history. A prior criminal conviction will not automatically disqualify a candidate from employment with the County.
  • Physical and sensory abilities will be determined by position.

Responsibilities

  • Gathers information, prepares legal documents, types legal forms, correspondence, documents such as briefs, opinions, complaints, warrants, affidavits, depositions and monitors to ensure legal requirements and deadlines are met;
  • Reviews new cases and sets up interviews between clients, law enforcement personnel and attorneys;
  • Reviews materials received, sets up files and initiates paperwork;
  • Takes and/or transcribes from electronic dictation, prepares legal reports, correspondence, forms such as petitions, jury instructions and disclosures;
  • Determines prioritization of trials, sets up and maintains calendars of hearings, trials, depositions and response times to pending litigation;
  • Compiles statistical data concerning unit operations, at the direction of the attorney and/or paralegal, prepares periodic and special reports;
  • Prepares motions for continuance, suspension or dismissal through the court system;
  • Coordinates work activities with trial teams and/or divisions;
  • Acts as liaison for attorney and/or paralegal regarding case preparation, discovery and prepares appropriate legal documents as required;
  • Communicates with clients or witnesses to obtain or verify legal information for cases;
  • Word processes a variety of technical and confidential documents, contracts, ordinances, case dispositions and privileged attorney client information;
  • Reviews, sorts and proofreads legal documents for attorney and/or paralegal;
  • Files and indexes legal documents produced and received in the case files;
  • Edits legal documents for appropriateness of legal or technical terminology, grammar, punctuation and spelling;
  • Operates a variety of office equipment.

FAQs

What is the salary range for the Legal Secretary position?

The hiring range is $17.36 - $20.40 per hour, and the full range is $17.36 - $23.44 per hour.

What are the primary duties of a Legal Secretary in the Office of Children's Counsel?

The primary duties include gathering information, preparing legal documents, maintaining case files, managing calendars, and communicating with clients and attorneys.

What qualifications are required for this position?

Candidates must have either an Associate's degree or a certificate in legal secretary training, coursework in legal terminology with one year of legal clerical experience, or two years of legal clerical experience.

Is experience in a legal environment required?

Yes, candidates need to have legal clerical experience involving the preparation and processing of legal documents and supporting attorneys.

Are there any specific skills required for this position?

Required skills include typing legal documents, operating office equipment, setting priorities, and effectively communicating both orally and in writing.

Is a background check required for this position?

Yes, a personal background investigation by law enforcement agencies is required due to the need for access to courts, law enforcement, and detention or correctional facilities.

Does this position require a valid driver's license?

Some positions may require a valid Arizona Class D driver's license at the time of application.

Will the County provide training for this position?

The job description does not specify training availability, but training may be provided on the job as needed.

What is the selection procedure for this job?

Candidates will be assessed based on their education and experience. Those meeting minimum qualifications may be further evaluated and interviewed.

Is Pima County committed to diversity in hiring for this position?

Yes, Pima County is an Equal Employment Opportunity employer committed to an inclusive and diverse workforce.

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Pima County

Accountable. Respectful. Ethical. We A.R.E. Pima County!

Government
Industry
5001-10,000
Employees
1864
Founded Year

Mission & Purpose

With a population of over 1 million people, Pima County is the second-biggest county (by population) in Arizona. It’s home to Tucson, the second-largest city in Arizona after Phoenix. Situated in the heart of the Sonoran Desert, Pima County is known for much more than its spectacular saguaros and stunning sunsets. A day trip can take you from the desert floor to the mountains of the Coronado National Forest to the top of Mt. Lemmon, the southernmost ski destination in the United States. The county's economy is driven by a mix of industries, including government, education, healthcare, and technology. The University of Arizona, located in Tucson, is the largest employer in the county, boasting world-class researchers, top-ranked academic programs, and NCAA-championship caliber athletic teams. Pima County has a rich cultural history, with evidence of human habitation in the area dating back thousands of years. It’s home to the Tohono O'odham Nation and the Pascua Yaqui Tribe. In addition, 40 percent of the County’s population is of Hispanic/Latino origin. Tourism is also an important industry in Pima County, with attractions such as the Saguaro National Park, the Arizona-Sonora Desert Museum, and the Pima Air & Space Museum drawing millions of visitors each year. Other urban areas include Oro Valley, Marana, Sahuarita, Green Valley, Ajo, and South Tucson.