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College Clerical Assistant II

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City Colleges of Chicago

Sep 18

  • Internship
    Full-time
    Off-cycle Internship
  • People, HR & Administration
  • Chicago

AI generated summary

  • You need a high school diploma with one year of clerical experience, proficiency in PC software, 45 WPM typing speed, and skills in filing, record keeping, and operating office machines.
  • You will operate computers for documentation, assist with payroll, handle calls and mail, manage inquiries, maintain student records, and ensure excellent customer service.

Requirements

  • Graduation from high school supplemented by one year of clerical and keyboarding experience in an office setting; or an equivalent combination of training and experience.
  • Proficient in PC desktop and related software programs.
  • Ability to operate a personal computer.
  • Ability to keyboard 45 words per minute.
  • Ability to follow verbal and written instructions.
  • Skill in basic filing, record keeping, and operation of a variety of office machines.

Responsibilities

  • Operates computer equipment utilizing word processing software to produce a variety of materials including exams, student handouts, faculty lists and handbooks, teacher program forms, narrative reports and general correspondence; maintains general office and college program files.
  • Assists in reviewing time sheets and prepares attendance reports for payroll processing. Answers telephones, takes messages, and transfers calls to appropriate personnel. Sorts and distributes incoming mail.
  • Prepares purchase requisitions for supplies and equipment; reviews invoices and purchase orders to ensure correctness of charges and to verify delivery of ordered items.
  • Provides information to student inquiries regarding registration, financial aid, departmental course offerings, and policies.
  • Maintains and updates student academic records, financial aid reports, registration forms, and transcripts. Maintains and updates college course data and inputs student registration information.
  • Adheres to customer service excellence standards.
  • Performs related duties as required.

FAQs

What is the job title for this position?

The job title is College Clerical Assistant II – Part-Time.

Where is this position located?

This position is located at Wilbur Wright College in the Continuing Education Department.

What are the primary responsibilities of the College Clerical Assistant II?

The primary responsibilities include operating computer equipment for clerical tasks, preparing attendance reports, managing inquiries, maintaining student records, and adhering to customer service standards.

What qualifications are required for this position?

Candidates must have a high school diploma and one year of clerical and keyboarding experience, or an equivalent combination of training and experience, as well as proficiency in PC desktop software and the ability to keyboard 45 words per minute.

What are the work hours for this position?

The work schedule is Monday through Thursday from 10:00 a.m. to 5:00 p.m. and Friday from 10:00 a.m. to 4:00 p.m.

Is this position part-time or full-time?

This position is part-time.

Is the position represented by a union?

Yes, this part-time position is represented by Local 1708 Union.

Are there opportunities for advancement in this position?

While the job description does not explicitly mention advancement opportunities, employees are encouraged to pursue professional development within the college system.

Is there a specific typing speed requirement?

Yes, the requirement is to keyboard at least 45 words per minute.

What kind of office equipment will I be expected to operate?

You will be expected to operate a variety of office machines as part of your clerical duties.

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City Colleges of Chicago

Education
Industry
1001-5000
Employees
1911
Founded Year

Mission & Purpose

City Colleges of Chicago is the largest community colleges system in Illinois and one of the largest in the nation, with over 4,000 faculty members and staff serving more than more than 80,000 students annually at seven colleges and five satellite sites. With locations across the City of Chicago, the seven colleges include Richard J. Daley College, Harold Washington College, Kennedy-King College, Malcolm X College, Olive-Harvey College, Harry S Truman College and Wilbur Wright College. CCC also oversees the award-winning Washburne Culinary & Hospitality Institute, the French Pastry School, the Parrot Cage Restaurant at South Shore Cultural Center, the Sikia Banquet Facility, five Child Development Centers, the Center for Distance Learning, the Workforce Academy and radio station WKKC FM 89.3.