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Infection Prevention and Control Administrator

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Moorfields Eye Hospital NHS Foundation Trust

Sep 10

  • Internship
    Full-time
    Placement Program
  • London

AI generated summary

  • You need strong communication and IT skills, attention to detail, organizational abilities, prior admin experience, Microsoft proficiency, and initiative to manage meetings and projects.
  • You will manage inquiries, maintain office systems, schedule meetings, take minutes, gather data, order supplies, and ensure a safe, organized workspace while supporting project work.

Requirements

  • - Strong communication and IT skills
  • - Attention to detail
  • - Good organizational and leadership skills
  • - High level of personal and professional organization skills
  • - Self-motivation
  • - Flexibility in approach to work
  • - Excellent interpersonal and communication skills
  • - Ability to communicate effectively with a wide range of healthcare professionals, senior managers, and stakeholders
  • - Previous experience in a secretarial or administrative role in a hospital or clinical setting is desirable
  • - Proficiency in Microsoft Word and Excel
  • - Ability to prioritize workload
  • - Ability to use initiative to arrange meetings and prepare papers
  • - Ability to take minutes for committees and meetings
  • - Gathering and sharing statistical data
  • - Supporting additional project work and development of business plans
  • - Perform any administrative duties required for specific area of work
  • - Responsible for stock ordering and monitoring
  • - Locate and collect patient notes
  • - Ensure office environment is well-maintained
  • - Responsible for ordering and maintaining supplies
  • - Communicate with external agencies on behalf of the team
  • - Maintain accurate recording system
  • - Assist with the design and production of leaflets and other publicity
  • - Handle documents and information with appropriate sensitivity
  • - Assist with special project work
  • - Assist with the resource section of the Trust intranet and maintain policies, procedures, and standards

Responsibilities

  • - To act as the first point of contact for enquires and correspondence for the above team, referring matters as appropriate, by telephone, email or face to face based on the level of urgency.
  • - To be proficient in the use of Microsoft Word, Excel, and other software packages as required.
  • - To action all incoming mail and queries as appropriate
  • - To ensure work objectives are met on a day-to-day basis
  • - Prioritise workload on a daily basis, referring to line manager for guidance as necessary
  • - Assess calls and enquires for urgency and priority, forwarding calls where appropriate.
  • - To maintain and develop up-to-date and efficient office systems including filing. To manage the Teams data bases and ensure they are updated and kept in an accurate manner.
  • - Able to use initiative during working day to arrange meetings, prepare papers and distribute all papers in agreed timeframes.
  • - To take minutes for committees and other meetings as required and do draft minutes in agreed timeframes.
  • - Gathering and sharing statistical data as requested.
  • - Supporting additional project work plus support development of business plans e.g. gathering information and producing reports and presentations, as required.
  • - To perform any administrative duties required for specific area of work
  • - Be responsible for stock ordering and monitoring of stock
  • - To locate and collect patient notes as required by the teams
  • - To ensure that the office environment is well-maintained and kept in a usable and safe order. Ensure that any equipment is in good working order, e.g. printer.
  • - Report any equipment that is not working to the appropriate department (s) and follow up.
  • - To be responsible for the ordering and maintenance of all supplies used by the Infection Prevention and Control Team using on the e-procurement online ordering system.
  • - To prepare papers in advance of meetings, appointments, teaching sessions, study days, conferences and any other events.
  • - To communicate in a professional manner with external agencies on behalf of the infection control team as required.
  • - To assist in the maintenance of an accurate recording system as required
  • - To be responsible for the taking and drafting of minutes for relevant meetings. To circulate agendas for future meetings and ensure that all necessary requirements are in place.
  • - Contribute and assist with the design and production of leaflets and other publicity in conjunction with the teams.
  • - Ensure all documents and information are handled with the appropriate level of sensitivity in line with data protection and information governance policy.
  • - In conjunction with the teams assist with special project work including the collation and preparation of reports for the teams.

FAQs

What are the main responsibilities of the Infection Prevention and Control Administrator?

The main responsibilities include providing administrative support, acting as the first point of contact for inquiries, managing databases, arranging meetings, taking and drafting minutes, supporting project work, and maintaining office supplies.

Is previous experience in a hospital setting required for this position?

Previous experience in a secretarial or administrative role in a hospital or clinical setting is desirable but not essential.

What IT skills are necessary for this role?

Proficiency in Microsoft Word, Excel, and other relevant software packages is required.

Is flexibility in working hours offered for this position?

Yes, the organization is flexible working friendly.

Will there be training provided for this role?

Yes, full support and training will be provided to develop your skills.

What type of communication skills are important for this job?

Excellent interpersonal and communication skills, both verbally and in writing, are essential, along with the ability to communicate effectively with a wide range of healthcare professionals and stakeholders.

How will the post holder prioritize their workload?

The post holder will prioritize their workload on a daily basis and refer to their line manager for guidance as necessary.

Is this position full-time or part-time?

This role is part-time.

Where is the post based?

The post is based at the City Road site of Moorfields Eye Hospital NHS Foundation Trust.

Are there any benefits associated with this role?

Yes, there are a range of benefits including salary with High-Cost Area Supplement, opportunity to join the NHS Pension Scheme, free counselling services, learning and development opportunities, and other attractive discounts.

Is visa sponsorship available for this role?

No, the organization is unable to offer visa sponsorship for this position.

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Moorfields Eye Hospital NHS Foundation Trust

Science & Healthcare
Industry
1001-5000
Employees
1804
Founded Year

Mission & Purpose

Moorfields Eye Hospital NHS Foundation Trust specializes in ophthalmic care, offering expert treatment for a wide range of eye conditions. Their mission is to provide exceptional, personalized eye care and to advance research and education in ophthalmology. Their purpose is to enhance vision and eye health through state-of-the-art medical practices, innovative research, and dedicated patient support, ensuring the highest standards of care and outcomes for their patients.