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Marine Installation Administrative Assistant

  • Internship
    Full-time
    Summer Internship
  • Accounting & Tax
    Business, Operations & Strategy
  • Milan
  • Quick Apply

AI generated summary

  • You need a Management degree or Accounting diploma, back-office skills, fluent English, knowledge of MS Office & Project, and be located in Milan, Italy. Other languages are a plus.
  • You will track offshore personnel movements, manage documentation for travel and visas, maintain certifications, support project cost management, and handle invoice processing.

Requirements

  • Degree in Management OR Accounting Diploma preferred.
  • Back-office skills mandatory
  • Full proficiency in both written and spoken English, other languages as a plus
  • High knowledge of Microsoft Office, MS Project
  • Location: Italy, Milan

Responsibilities

  • Keep Track of offshore personnel movements, mainly travel plans and manning planning according to projects, to be kept updated in agreement with management, for both Italy and UK personnel.
  • Supporting Marine Operations department and HR to correctly plan documentation when working abroad, keep updated departure list of people to properly track movements within countries.
  • VISAs maintenance and review, supporting personnel planning for interviews and VISA obtaining
  • Team Certification documents maintenance (medical & HSE certs, technical certs)
  • Team utilization days maintenance and review
  • Support the department to maintain the engineering documentation database
  • Support the department in the management of Project Costs as:
  • Checks on invoices of offshore activities, from their tracking to the approval process
  • Support Installation interface with Finance Dept for cost controlling as above point
  • Be first point of contact for invoices receiving from local suppliers as Agency fees and Chartered Vessels; check and correctly allocate costs to the Project cost codes

FAQs

What is the main purpose of the Marine Installation Administrative Assistant role?

The main purpose of the role is to provide administrative support to the Marine Installation team, focusing on office activities for the Submarine Installation Department, including document management and personnel management tasks.

What qualifications are required for this position?

A degree in Management or an Accounting Diploma is preferred, along with back-office skills. Full proficiency in both written and spoken English is mandatory, and knowledge of other languages is considered a plus.

What skills are essential for this position?

The essential skills include high proficiency in Microsoft Office and MS Project, as well as strong back-office skills and the ability to manage documentation and support personnel planning.

Where is this position located?

This position is located in Milan, Italy.

What types of support will the Marine Installation Administrative Assistant provide?

The assistant will provide back-office support, including tracking offshore personnel movements, maintaining various certifications and documentation, managing project costs, and being the first point of contact for invoices.

What kind of experience is preferred for this role?

Experience in administrative or back-office roles within management or accounting is preferred.

Are there opportunities for career growth within the organization?

Yes, the organization values diversity and talent development, providing opportunities for growth within the company.

Will there be any training provided for new hires?

Yes, new hires will receive an introduction to the company's business and roles, along with training relevant to their specific duties.

How does Prysmian approach diversity in hiring?

Prysmian is committed to attracting and recruiting individuals from diverse backgrounds and skills, ensuring that diversity, equity, and inclusion are part of the hiring process.

What should I do if I need assistance during the application or interview process?

If you require assistance, please let us know, and we will work to accommodate your needs according to our Data Protection Policy.

Linking the Future

Manufacturing & Electronics
Industry
10,001+
Employees
1872
Founded Year

Mission & Purpose

Prysmian Group is a leading global manufacturer of cables, wires, and related systems for various industries, including energy, telecommunications, and infrastructure. The company designs, produces, and supplies a wide range of products, such as power cables, optical fibres, and connectivity solutions, to meet the diverse needs of their customers worldwide. Their ultimate mission is to be a trusted partner in providing reliable, sustainable, and innovative solutions for the efficient transmission and distribution of electricity and data. Prysmian's purpose lies in driving progress and connectivity, contributing to the development of modern infrastructures, and supporting the energy transition towards a more sustainable and interconnected world. By leveraging their technological expertise and commitment to quality, Prysmian Group aims to play a pivotal role in shaping the future of connectivity and energy management, ensuring a more efficient and resilient global network.