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198048 Admin Assistant - ADVERT TEXT TO FOLLOW

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NHS Dumfries & Galloway

2mo ago

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Facilities Management

AI generated summary

  • You must have strong admin skills, proficiency in Microsoft Office, excellent communication, the ability to prioritize, and a team-oriented, approachable demeanor.
  • You will handle confidential clerical tasks, manage filing and photocopying, and communicate with departments via phone and in-person while using Microsoft Office and computerized systems.

Requirements

  • We require a motivated and skilled individual to provide a quality admin support to our Catering department within the Facilities and Clinical Support Services Directorate.
  • The post holder will be expected to undertake professional and confidential clerical duties within the service and have good working knowledge of word processing and Microsoft Office, together with general administrative skills.
  • Candidates should have excellent communication skills with good interpersonal skills, the ability to prioritise workload, have an approachable disposition and be used to working as part of a team.

Responsibilities

  • The post holder will be expected to undertake professional and confidential clerical duties within the service and have good working knowledge of word processing and Microsoft Office, together with general administrative skills.
  • Duties are varied and will include filing, photocopying, entering and retrieving information via computerised systems, liaising with other departments by telephone and face-to-face.

FAQs

What are the working hours for the Admin Assistant position?

The working hours are Monday to Friday, based at Dumfries and Galloway Royal Infirmary.

Is training provided for this role?

Yes, training and support will be given to the successful applicant.

What skills are required for the Admin Assistant position?

Candidates should have good working knowledge of word processing and Microsoft Office, excellent communication skills, good interpersonal skills, and the ability to prioritise workload.

Where can I find more information about working with NHS Dumfries and Galloway?

You can visit the Work With Us web pages for insights about working with NHS Dumfries and Galloway and the area.

Is there a change in the working week hours coming up?

Yes, NHS Scotland is reducing the full-time working week from 37.5 to 37 hours per week starting 1 April 2024, but with no change in pay.

Will I need to work additional hours temporarily due to the transition?

Yes, you may be required to work up to an additional 30 minutes per week temporarily until the service area adjusts to the new working hours.

How should I apply for this position?

You should submit your application through Jobtrain and ensure your email address is entered accurately as all correspondence will be via email.

Can I make changes to my application after submission?

No, once you have submitted your application form, you will be unable to make any amendments.

Is free parking available at the hospital sites?

Yes, staff and patients across Dumfries and Galloway enjoy free, unlimited parking at all hospital sites.

How does NHS Dumfries and Galloway support equality and diversity?

NHS Dumfries and Galloway is committed to encouraging equality and diversity among the workforce and aims for a truly representative workforce where each employee feels respected and able to give their best.

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NHS Dumfries & Galloway

Work Live and Play in Dumfries and Galloway

Science & Healthcare
Industry
1001-5000
Employees
2004
Founded Year

Mission & Purpose

NHS Dumfries and Galloway provides healthcare services to the Dumfries and Galloway region of Scotland. Their mission is to deliver high-quality, patient-centered care and improve the health and well-being of the local population. Their purpose is to offer comprehensive medical services, promote health, and ensure effective, compassionate care through community-focused and integrated healthcare solutions.