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Accounts Payable Assistant

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Dow Jones

15d ago

  • Job
    Full-time
    Junior Level
  • Accounting & Tax
  • London

AI generated summary

  • You should have A level qualifications, 1 year experience, basic accounting knowledge, MS Office proficiency, strong attention to detail, and excellent analytical and customer service skills.
  • You will process invoices, manage vendor relationships, reconcile accounts, monitor discounts, assist with audits, and analyze processes for improvements.

Requirements

  • Minimum of A level qualification preferably with at least 1 year experience in the above areas.
  • Prior experience with SAP is beneficial, but not required
  • Basic knowledge of general accounting principles, regulatory standards and compliance requirements
  • General math skills
  • Proficiency in MS Office, including the ability to operate computerized accounting and spreadsheet programs
  • High degree of accuracy, attention to detail and confidentiality
  • Excellent data entry skills
  • Excellent analytical, problem solving and decision-making skills, a critical thinker
  • Ability to work independently or as a team member
  • Excellent customer service skills, including written and verbal

Responsibilities

  • Review and process incoming invoices for accuracy
  • Handle invoice workflow exceptions and clear them from the system according to established procedures
  • Respond to vendor queries in a professional and timely manner via team email box
  • Vendor creation. Review and validate records for all new vendors and register them on the AP system
  • Vendor maintenance – validate any requested changes to vendor records in line with company's compliance policy
  • Monitor discount opportunities; scheduling and preparing checks; ensure credit is received for outstanding memos
  • Verify vendor accounts by reconciling monthly statements and related transactions.
  • Review aged creditor reports and clear outstanding credits and unpaid invoices
  • Daily reconciliation of invoice interfaces
  • Review of all applicable invoices to determine correct application of non-resident withholding tax
  • Regular review and analysis of vendor spend reports to identify costs that can be pushed over to Purchase Orders
  • Assist with gathering document support for SOX and financial audits
  • Analyze current processes and recommend improvements

FAQs

What is the primary role of the Accounts Payable Assistant?

The primary role of the Accounts Payable Assistant is to provide financial, administrative, and clerical support by processing, verifying, and reconciling invoices to ensure payments are completed and expenses are controlled.

What qualifications are required for this position?

A minimum of A level qualification is required, preferably with at least 1 year of experience in accounts payable. Basic knowledge of general accounting principles and proficiency in MS Office are also necessary.

Is prior experience with SAP necessary for this role?

No, prior experience with SAP is beneficial but not required for this position.

What types of tasks will I be responsible for in this role?

Responsibilities include reviewing invoices for accuracy, handling invoice workflow exceptions, responding to vendor queries, reconciling monthly statements, monitoring discount opportunities, and assisting with audits.

What skills are important for an Accounts Payable Assistant?

Important skills include attention to detail, proficiency in data entry, analytical and problem-solving abilities, excellent customer service skills, and the ability to work independently or as part of a team.

What benefits does Dow Jones offer for this position?

Benefits include comprehensive healthcare plans, paid time off, retirement plans, education benefits, family care benefits, and subscription discounts.

Will there be opportunities for process improvement?

Yes, the role includes analyzing current processes and recommending improvements.

How can I apply for this position if I have a disability and need accommodation?

You can request reasonable accommodation during the application or interview process by emailing talentresourceteam@dowjones.com and including "Reasonable Accommodation" in the subject line.

What is the work schedule for this position?

The work schedule typically follows a standard business hours format but may include flexibility depending on departmental needs.

Is this role part of a union?

No, this is a non-union role.

Dow Jones

Entertainment & Media
Industry
1001-5000
Employees

Mission & Purpose

When you join Dow Jones, you become part of the most dynamic, creative and savvy news and information companies in the world. As a global leader in news and business intelligence, we're newswires, websites, newspapers, apps, newsletters, databases, magazines, and video --including some of the widest-read and most-respected brands, like The Wall Street Journal, Factiva, Barron’s, MarketWatch, Financial News, DJX, Dow Jones Risk & Compliance, Dow Jones Newswires, and Dow Jones VentureSource. Our products inform the discussions and decisions that are vital to the world's commerce, while our databases make the business world more transparent. We continually develop technology to transform information into insight and prosperity. We enlighten and inspire audiences around the globe with authoritative, differentiated and trusted content.