Logo of Huzzle

Home

Matches

Explore

Manage

Accounts Payable Office Clerk

image

Ben E. Keith Company

3mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
  • Little Rock

AI generated summary

  • You need to read and write clearly, perform basic math, use Excel and Word, type 45 wpm, have a high school diploma, and lift 25 lbs. Moderate noise level in a standard office environment.
  • You will handle clerical tasks, manage filing, scan documents, support accounts payable and receptionist duties, process orders, maintain office supplies, and assist with financial reconciliations.

Requirements

  • • Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • • Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
  • • Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
  • • To perform this job successfully, an individual should have formal training on a personal computer; Excel, Lotus Spreadsheet software and Microsoft Word, WordPerfect, WordPro, etc. Word Processing software. Experience with Accounting Software a plus.
  • • Preferably able to type 45 words a minute with no more than two errors per minute.
  • • High school diploma or general education degree (GED); some experience required or equivalent combination of education and experience.
  • • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  • • While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds.
  • • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
  • • The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
  • • The noise level in the work environment is usually moderate.

Responsibilities

  • Performs a variety of clerical duties including typing, filing, simple posting, recording, and preparation of forms by performing the following duties. In performing this job, the employee will have access to highly confidential information of which must not be copied or shared with anyone other than those authorized by management.
  • Perform all filing duties and responsibilities of Accounts Payable department.
  • Scan documents to appropriate folders for Accounts Payable.
  • Responsible for completing use tax forms for Sr. Accounts Payable Clerk/Backup Payroll Clerk.
  • Provides backup support for accounts payable, and receptionist job duties as needed.
  • Complete monthly spreadsheets to include water, gas, electricity, sewage, waste, garbage.
  • From handwritten drafts or verbal instructions, type and prepare a variety of letters, memos, forms, and reports.
  • May be assigned to specific messenger duties.
  • Serve as backup receptionist in the absence of the regular receptionist.
  • Cover receptionist desk during lunch and as needed.
  • Must be trained in Customer Service for Customer Call Rotation List
  • Perform some order processing in computer as part of the customer service call rotation.
  • Check and maintain paper in fax and copier machine in Accounts Payable offices. Distribute faxes at least twice per day.
  • Responsible for picking up deposit from distribution and deposit at Wells Fargo. Gather outgoing mail and take to post office and pick up any mail.
  • Clean glass on copying machines weekly in Accounts Payable.
  • Reconcile Lumper receipts and disbursements by 10th of the month.
  • In performing this job, the employee will have access to highly confidential information of which must not be copied or shared with anyone other than those authorized by management. Disregard of this responsibility could result in disciplinary action including discharge and/or legal liability.
  • Perform other duties at the direction of your supervisor.

FAQs

What are the primary responsibilities of the Accounts Payable Office Clerk?

The primary responsibilities include performing filing duties, scanning documents for Accounts Payable, completing use tax forms, providing backup support for accounts payable and receptionist duties, preparing monthly spreadsheets, typing letters and reports, picking up deposits, and handling other clerical tasks as directed by the supervisor.

Is prior experience required for this position?

Yes, some experience is preferred, or an equivalent combination of education and experience is acceptable.

What skills are necessary for a successful applicant?

Applicants should have skills in reading and comprehending instructions, writing correspondence, basic math skills, familiarity with computer software (Excel, Word), and typing proficiency of at least 45 words per minute with minimal errors.

What type of environment will I be working in?

The work environment is generally moderate in noise level, and the physical demands include sitting, using hands for tasks, and occasional lifting of up to 25 pounds.

Are there opportunities for career advancement within the company?

Yes, Ben E. Keith Company is dedicated to the growth and success of its employees, and there may be opportunities for advancement based on performance and expertise.

What benefits does Ben E. Keith Company offer to employees?

Benefits include medical, dental, vision, and life insurance, short and long-term disability, a 401K with matching contributions, a profit-sharing plan, an employee assistance program, a wellness program, educational assistance, paid vacation and holidays, and access to an employee credit union.

Is training provided for new hires in this role?

Yes, training is provided to ensure that employees are equipped to perform their duties successfully.

What is the company's stance on diversity and inclusion?

Ben E. Keith Company recognizes the importance of diversity in its workforce and actively seeks to leverage differences as strengths to find creative solutions for business challenges.

How often are deposits picked up from distribution?

The Accounts Payable Office Clerk is responsible for picking up deposits as part of their daily responsibilities, although the specific frequency is not detailed in the job description.

What is the policy regarding confidentiality?

Employees will have access to highly confidential information that must not be copied or shared with unauthorized individuals, and disregard of this policy could result in disciplinary action or legal liability.

image

Ben E. Keith Company

Delivering quality since 1906

Retail & Consumer Goods
Industry
501-1000
Employees
1906
Founded Year

Mission & Purpose

Ben E. Keith celebrates over 115 years of distribution excellence in the food and beverage distribution business. Ben E. Keith is a privately held company employing over 6,000 associates. Our values stress a commitment to our employees, as they are our strength and the key to the success – past, present and future. At Ben E. Keith we recognize that our workforce reflects the increasingly diverse nature of our society, and we want to do all we can to take advantage of that diversity with both our external and internal customers. We believe our differences are also our strength, and we want to do all we can to use those strengths to find more creative solutions for the business challenges we face.