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Admin Assistant

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Mott MacDonald

4d ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Mumbai, +1

AI generated summary

  • You should be a graduate with admin experience, advanced MS Office skills, document control knowledge, timesheet management expertise, strong communication, problem-solving abilities, and multitasking skills.
  • You will manage filing systems, organize events, handle project tasks, assist with admin duties, support travel and meeting arrangements, and maintain a professional image.

Requirements

  • Graduate in any discipline
  • Preferred experience using administrative systems, record management and general administrative concepts and practices
  • Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint and Outlook (able to format reports and reorganize data using spreadsheets)
  • Prefers experience in document control activities such as maintain, record, store and update
  • Experience in document control activities such as maintain, record, store and update
  • Extensive knowledge in timesheet management
  • Strong written, methodical and problem-solving skills
  • Track record of success in roles requiring multitasking
  • Ability to work on one's own and as part of a team
  • Exemplary written and verbal communication skills
  • Understanding of business travel booking
  • Immediate joiner or someone who wants to re-start their career

Responsibilities

  • Maintain clear and up-to-date filing system for all documents, including contracts, invoices, receipts, correspondence, staffing records etc., and archive files when appropriate.
  • Assist and organise events such as partner meetings, review missions, workshops and or conferences; agenda preparation and logistics coordination as required.
  • Providing a key support and handling essential project tasks such as Document control, Timesheet management, and client interactions.
  • Provide administrative assistance including calendar management.
  • Presenting a friendly and professional image of Mott MacDonald.
  • Assisting project teams when required with general administration.
  • Supporting the office facilities team in their duties
  • Assisting in the booking of meeting rooms
  • Assisting travel bookings
  • Support TA for mobilization of teams.

FAQs

What is the job title for this position?

The job title for this position is Admin Assistant.

What qualifications are required for the Admin Assistant position?

A graduate in any discipline is required for the Admin Assistant position.

Is prior experience in administrative roles preferred?

Yes, preferred experience includes using administrative systems, record management, and general administrative concepts and practices.

What software skills are necessary for this job?

Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint, and Outlook, is necessary for this job.

Is document control experience essential for this position?

Yes, experience in document control activities such as maintaining, recording, storing, and updating is essential.

Where is the location for the Admin Assistant role?

The locations for the Admin Assistant role are Mumbai, Bangalore, and Noida.

What does the company offer in terms of benefits?

The company offers an agile working environment, competitive annual leave and sick leaves, group incentive schemes, group term life insurance, workmen’s compensation, and group medical insurance coverage, among other benefits.

Is there an opportunity for global employment?

Yes, the company provides short and long-term global employment opportunities.

What type of work pattern is expected for this role?

The work pattern expected for this role is full-time.

How does the company approach equality and diversity?

The company puts equality, diversity, and inclusion at the heart of its business, promoting fair employment procedures and practices to ensure equal opportunities for all.

What is the job reference number for this position?

The job reference number for this position is 6334.

Who should potential candidates contact for more information about the job?

Potential candidates should contact Manoj Umesh for more information about the job.

Are immediate joiners preferred for this role?

Yes, immediate joiners or those looking to restart their careers are preferred for this role.

Does the company support agile working?

Yes, the company supports agile working, allowing employees to choose how they can work most effectively to meet their commitments.

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Mott MacDonald

Opening opportunities with connected thinking.

Engineering & Construction
Industry
10,001+
Employees
1902
Founded Year

Mission & Purpose

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities. Partnering with our clients, we are solving the world's most intricate challenges. We search out the connections others fail to make, to unlock creativity and deliver better outcomes for the lives we touch every day.