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Admin Assistant

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Fika Consultancy

1mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Dubai

AI generated summary

  • You should have a Bachelor's in Business Admin or related field, prior admin experience, Microsoft Office proficiency, strong organizational and communication skills, and a proactive problem-solving mindset.
  • You will manage office supplies, schedule appointments, handle correspondence, organize documents, support departments with tasks, coordinate travel, plan events, and ensure compliance with policies.

Requirements

  • Education: Bachelor’s degree in Business Administration, Office Management, or a related field preferred.
  • Experience: Prior experience in administrative or office support roles is an advantage.
  • Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and general office equipment.
  • Organizational Skills: Exceptional multitasking, time management, and organizational abilities.
  • Communication: Excellent verbal and written communication skills in English; knowledge of Arabic is a plus.
  • Problem-Solving: A proactive mindset with the ability to address challenges efficiently.

Responsibilities

  • Office Management: Oversee office supplies and inventory, ensuring timely procurement and availability of resources.
  • Scheduling: Manage calendars, appointments, and meetings for management and team members.
  • Correspondence: Handle emails, phone calls, and other forms of communication, ensuring timely and professional responses.
  • Document Management: Organize, maintain, and update records, files, and documentation for easy access and compliance.
  • Support: Assist various departments with administrative tasks, such as preparing reports, presentations, and spreadsheets.
  • Coordination: Facilitate travel arrangements, including flights, accommodation, and itineraries for staff and management.
  • Event Planning: Help in organizing internal meetings, workshops, and team-building activities.
  • Compliance: Ensure that all administrative activities adhere to company policies and regulations.

FAQs

What are the key responsibilities of the Admin Assistant role?

The key responsibilities include office management, scheduling, correspondence handling, document management, providing support to various departments, coordinating travel arrangements, event planning, and ensuring compliance with company policies.

What educational qualifications are required for this position?

A Bachelor’s degree in Business Administration, Office Management, or a related field is preferred for this position.

Is prior experience necessary for applying to this role?

While prior experience in administrative or office support roles is an advantage, it is not explicitly required.

What technical skills are necessary for an Admin Assistant?

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with general office equipment are necessary technical skills for this role.

What communication skills are required for this job?

Excellent verbal and written communication skills in English are required, and knowledge of Arabic is considered a plus.

Will the Admin Assistant be involved in event planning?

Yes, the Admin Assistant will help organize internal meetings, workshops, and team-building activities as part of their responsibilities.

What qualities are desired in an Admin Assistant?

We are looking for exceptional multitasking, time management, organizational abilities, and a proactive mindset to address challenges efficiently.

Is knowledge of compliance important for this role?

Yes, ensuring that all administrative activities adhere to company policies and regulations is an important part of the Admin Assistant’s responsibilities.

Where is the job location for this position?

The Admin Assistant position is based in Dubai.

What should I include in my application for this job?

Your application should include your resume highlighting relevant education and experience, as well as a cover letter expressing your interest in the Admin Assistant role at Fika Consultancy.

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Fika Consultancy

Consulting
Industry
11-50
Employees
2017
Founded Year

Mission & Purpose

Our business consultants can help you adapt to today’s market dynamics and continue to compete no matter the threats you might be facing. Tools to enable optimal remote work can help minimize or prevent disruption in your operations. We can scale our services to support change efforts ranging from tactical improvements through large scale transformation efforts. Our business consultants are experienced leaders and practitioners who are customer-focused, are delivery-excellence driven, and can navigate and manage complex projects, working effectively across diverse business and technology organizations.