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Admin Coordinator

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Chemtrade

Sep 7

  • Job
    Full-time
    Junior Level
  • People, HR & Administration

AI generated summary

  • You need 1+ years in office admin, Microsoft Office proficiency, teamwork, strong communication skills, experience in inventory control/customer relations, and effective time management.
  • You will perform administrative tasks, support managers, liaise with employees on HR policies, manage payroll, coordinate training, assist with recruitment, and maintain departmental files.

Requirements

  • Minimum one year of experience in office administration
  • Working knowledge of Microsoft Office software.
  • Demonstrated ability to work as a team member.
  • Demonstrated ability to communicate and relate to a culturally and educationally diverse workforce / customer base / community.
  • Experience in inventory control and customer relations a plus.
  • Adept at managing time, adapting to changing work priorities, and efficiently managing multiple responsibilities.

Responsibilities

  • Perform various administrative and clerical duties for assigned site locations and provide administrative support to plant manager and other department managers as needed
  • Acts as a liaison to employees, answering basic questions pertaining to interpretation of Chemtrade and Human Resources benefits and policies, and direct employees to appropriate resource for additional assistance if needed
  • Create and maintain files for various departments at site including but not limited to; Quality/Manufacturing, EH&S and Human Resources
  • Process timesheets and manage payroll reporting and activities for site locations. This includes tracking of hours worked, overtime, vacation / sick time and Leave of absence/ FMLA for each employee. Assist payroll with inquiries and help resolve discrepancies
  • Coordinate new hire training, prepare new hire packets, assist employees with benefit questions and paperwork, process I-9 verifications and update Ultipro system with employee status updates
  • Assist HR department with Open enrollment, HR programs and policies, and with the rollout of employee wellness programs and initiatives
  • Support recruitment function by assisting HR with on boarding, interview scheduling and other administrative duties

FAQs

What is the job title for this position?

The job title is Administrative Coordinator.

Where is the primary location for this role?

The primary location for this role is Mount Vernon, WA.

Who does this position report to?

This position reports to the Plant Manager.

What is the compensation range for this role?

The compensation range is USD $50,000 - $55,000, plus bonus and benefits.

What are the educational or experience requirements for this position?

A minimum of one year of experience in office administration is required.

Is experience in inventory control and customer relations required?

Experience in inventory control and customer relations is a plus but not required.

What are some of the key responsibilities of the Administrative Coordinator?

Key responsibilities include performing administrative duties, processing timesheets, managing payroll activities, coordinating new hire training, and assisting the HR department with various programs and policies.

How important are communication skills for this role?

Strong, clear, and timely communication skills are essential for this position, both internally and externally.

Does the company prioritize diversity and inclusion in the workplace?

Yes, Chemtrade is committed to cultivating a work environment that embraces and values diversity.

Are there opportunities for professional growth within the company?

Yes, Chemtrade offers a range of career growth and advancement opportunities.

What kind of benefits does Chemtrade offer?

Chemtrade offers family-friendly benefits and opportunities for employee well-being and career growth.

Is prior experience with Microsoft Office software necessary?

Yes, a working knowledge of Microsoft Office software is required for this role.

Will the Administrative Coordinator assist with payroll inquiries?

Yes, the Administrative Coordinator will assist payroll with inquiries and help resolve discrepancies.

Is teamwork emphasized in this position?

Yes, the ability to work as a team member is a demonstrated requirement for this role.

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Chemtrade

Great partnerships begin with chemistry.

Manufacturing & Electronics
Industry
1001-5000
Employees
2001
Founded Year

Mission & Purpose

Chemtrade is a publicly traded (TSX: CHE.UN) Chemical Manufacturing and Handling Company. With Headquarters in Toronto, Canada, and operations across North America and Brazil, and over 1.6B in Sales, Chemtrade operates a diversified business providing Industrial Chemicals and services to our customers in the Oil and Gas, Water Treatment, Pulp & Paper, and Food & Beverage industries.