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Admin I

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Wayfair

3mo ago

  • Job
    Full-time
    Entry, Junior & Mid Level
  • Logistics
    People, HR & Administration
  • Jacksonville

AI generated summary

  • You must have strong communication skills, service/fulfillment experience, Microsoft Office knowledge, problem-solving abilities, and the capacity to alternate sitting and standing.
  • You will support warehouse operations by managing inventory, scheduling shipments, performing data entry, generating reports, overseeing invoicing, filing paperwork, and assisting with customer service as needed.

Requirements

  • Excellent relationship building, negotiation, and communication skills.
  • Service and warehousing/fulfillment experience
  • Knowledge in Microsoft Office and Excel
  • Ability to solve problems by thinking analytically, creatively, and handle stressful customer interactions via telephone and email
  • Ability to use a computer keyboard, computer screen, telephone headset and telephone system
  • Regular and reliable attendance is an essential function of this position
  • Ability to alternate sitting and standing throughout an 8-hour period, and sometimes longer
  • Ability to perform all above-mentioned duties with or without accommodations

Responsibilities

  • In the Administrative Assistant role, you will support both warehouse operations and business functions. You will simultaneously balance multiple warehouse projects while providing general office support.
  • You will perform extensive and accurate data entry, mine for data, and construct meaningful, actionable reports (e.g. creating monthly PowerPoint for the break room and updating our UPH forecast daily).
  • You will be responsible for purchasing and managing the inventory of supplies for the warehouse.
  • You will schedule all incoming truckload, LTL and shuttle shipments for the warehouse as well as all returns shipments; yard management.
  • You will keep track of outbound truckloads.
  • You will oversee the invoicing for maintenance and utilities weekly/monthly.
  • You will retrieve all paperwork from each department daily and file paperwork accordingly.
  • You will perform other job-related duties and responsibilities as may be assigned to you from time to time (i.e. process calls or emails to service customers when call demand dictates).

FAQs

What are the working hours for the Admin I position?

The working hours for the Admin I position are Sunday to Tuesday from 5:00 AM to 5:30 PM.

What responsibilities will I have in this role?

In this role, you will support warehouse operations and business functions, perform extensive data entry, manage inventory, schedule shipments, oversee invoicing, and file paperwork, among other duties.

Is prior experience required for this position?

Yes, prior service and warehousing/fulfillment experience is preferred for this position.

What skills are needed to succeed in this role?

Excellent relationship building, negotiation, and communication skills, along with knowledge in Microsoft Office and Excel, are needed to succeed in this role.

Will I need to alternate between sitting and standing during my shift?

Yes, the ability to alternate sitting and standing throughout an 8-hour period, and sometimes longer, is required for this position.

Can individuals with disabilities apply for this position?

Yes, individuals with disabilities are encouraged to apply. Wayfair is committed to making reasonable accommodations for qualified individuals as needed.

What kind of training will be provided?

The job description does not specify training details; however, Wayfair typically provides training for new hires to familiarize them with their roles and responsibilities.

How can I request a reasonable accommodation during the application process?

You can request a reasonable accommodation by completing the Accommodations for Applicants form provided by Wayfair.

What is Wayfair's stance on diversity and inclusion?

Wayfair is proud to be an equal opportunity employer that celebrates diversity and believes that unique perspectives make the company stronger and better positioned for success.

How long will my application data be retained by Wayfair?

Your application data will be retained for a period of 12 months to consider you for suitable positions within Wayfair.

Who can I contact for more information about this job posting?

For more information, you can visit Wayfair's FAQ page or you can email dataprotectionofficer@wayfair.com for questions regarding personal data processing.

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Wayfair

Retail & Consumer Goods
Industry
10,001+
Employees
2002
Founded Year

Mission & Purpose

Wayfair is the destination for all things home: helping everyone, anywhere create their feeling of home. From expert customer service to the development of tools that make the shopping process easier, to carry one of the widest and deepest selections of items for every space, style, and budget, Wayfair gives everyone the power to create spaces that are just right for them.