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Administration Assistant

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Biffa

3mo ago

  • Job
    Full-time
    Expert / Leadership (9+ years)
  • Plymouth, +1
  • Quick Apply

AI generated summary

  • You should possess strong organizational skills, attention to detail, proficiency in office software, and effective communication abilities to support daily administrative tasks.
  • You will manage administrative tasks, support office operations, maintain records, assist with correspondence, and coordinate schedules to ensure smooth workflow within the team.

Requirements

  • Here’s what we require:
  • Proven experience in an administration role for at least 12 months.
  • Excellent customer service and organisational skills.
  • Ability to delegate, train, lead and monitor teams, whilst also being a team player.
  • Strong IT systems skills and the ability to use MS Office, Mobile devices and Tablets.
  • Ability to deal with conflict and negotiate/manage the appropriate outcome.
  • Analytical with the ability to measure and monitor data and take appropriate corrective action.
  • Able to communicate at all levels, both in verbal & written form.

Responsibilities

  • Timesheets
  • Vehicle Information
  • Waste Transfer notes
  • Vehicle Waste disposal tickets
  • Management of files
  • Managing Vehicle Downtime Spreadsheet
  • Issue Purchase order numbers to suppliers/ 3’d parties
  • Note taking for any Staff disciplinary meetings
  • Vehicle folder management
  • Vehicle administration for OM prior to Audits
  • Workshop Liaison for Vehicle Downtime management
  • Answering work phones - taking messages
  • Answering Emails for Operational Staff
  • General Administration duties.

FAQs

What is the primary role of the Administration Assistant at Biffa?

The primary role of the Administration Assistant involves supporting the delivery of the Cornwall Council’s Waste and Recycling Collection, Street and Public Open Space Cleansing Services Contract, while maintaining high standards in administration tasks.

What are the daily inputs that the Administration Assistant is responsible for?

The daily inputs include managing timesheets, vehicle information, waste transfer notes, and vehicle waste disposal tickets.

What are some of the weekly tasks for this position?

Weekly tasks include managing files, maintaining a vehicle downtime spreadsheet, issuing purchase order numbers to suppliers, and taking notes during staff disciplinary meetings.

What kind of experience is required for this role?

Proven experience in an administration role for at least 12 months is required.

What skills are necessary to succeed in this position?

Necessary skills include excellent customer service and organizational abilities, strong IT system proficiency, the ability to manage conflict, analytical skills, and effective verbal and written communication.

Is there room for growth within the company for this role?

Yes, this position offers an exciting opportunity for career progression within the company.

What are some of the benefits offered to employees?

Benefits include a competitive salary, ongoing career development, a generous pension scheme, medical and dental schemes, retail and leisure discounts, holiday and travel discounts, and more.

How does Biffa support diversity in the workplace?

Biffa is committed to inclusivity and champions diversity, equity, and inclusion to create a creative and effective working environment that represents diverse communities.

Are team leadership and delegation skills important for this role?

Yes, the ability to delegate, train, lead, and monitor teams, while also being a team player, is important for success in this role.

What tools or systems should an applicant be familiar with?

Applicants should have strong IT systems skills and be proficient in using MS Office, mobile devices, and tablets.

Biffa

We’re here to change the way people think about waste.

Energy
Industry
5001-10,000
Employees
1912
Founded Year

Mission & Purpose

Founded in London in 1912, Biffa is a leading UK nationwide integrated waste management business providing collection, treatment, recycling and technologically-driven energy generation services. Through the expertise of our people and investment in technology we promote and deliver sustainable waste management solutions. We provide an essential service to satisfy the business needs of our commercial, industrial and public sector customers throughout the UK, and help them to meet their legal obligations and corporate responsibility commitments. We employ 10,000 people and collect waste from thousands of businesses and millions of households across the UK each day.  Our surplus food redistribution partnership with Company Shop Group, and our environmental work with BiffaAward and Waste Aid, also have wider benefits for the UK and beyond. Since 2002 we’ve reduced our carbon emissions by 70 per cent and aim to be net zero by 2050.