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Administration Assistant

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Biffa

2mo ago

  • Job
    Full-time
    Expert / Leadership (9+ years)
  • Truro
  • Quick Apply

AI generated summary

  • You need 12 months admin experience, strong customer service, IT skills, conflict resolution ability, data analysis skills, and effective communication, both verbal and written.
  • You will manage timesheets, vehicle information, waste documentation, handle purchase orders, take meeting notes, oversee vehicle administration, communicate with staff, and perform general admin tasks.

Requirements

  • Proven experience in an administration role for at least 12 months.
  • Excellent customer service and organisational skills.
  • Ability to delegate, train, lead and monitor teams, whilst also being a team player.
  • Strong IT systems skills and the ability to use MS Office, Mobile devices and Tablets.
  • Ability to deal with conflict and negotiate/manage the appropriate outcome.
  • Analytical with the ability to measure and monitor data and take appropriate corrective action.
  • Able to communicate at all levels, both in verbal & written form.

Responsibilities

  • Timesheets
  • Vehicle Information
  • Waste Transfer notes
  • Vehicle Waste disposal tickets
  • Management of files
  • Managing Vehicle Downtime Spreadsheet
  • Issue Purchase order numbers to suppliers/ 3’d parties
  • Note taking for any Staff disciplinary meetings
  • Vehicle folder management
  • Vehicle administration for OM prior to Audits
  • Workshop Liaison for Vehicle Downtime management
  • Answering work phones - taking messages
  • Answering Emails for Operational Staff
  • General Administration duties.

FAQs

What does the role of Administration Assistant at Biffa involve?

The Administration Assistant will be responsible for managing timesheets, vehicle information, waste transfer notes, and vehicle waste disposal tickets, as well as handling file management, purchase order issuance, note-taking for disciplinary meetings, and general administration duties.

What qualifications are required for the Administration Assistant position?

Candidates should have proven experience in an administration role for at least 12 months, excellent customer service and organizational skills, strong IT skills, analytical capabilities, and effective communication skills at all levels.

Is experience in the waste management sector necessary for this role?

While experience in the waste management sector is not specifically mentioned, prior experience in an administration role is required. However, candidates with a strong background in administration from other sectors may still be considered.

What kind of support does Biffa offer for career development?

Biffa provides ongoing career development, training, and coaching to its employees, as it believes that if employees don’t grow, the company doesn’t grow.

Are there any benefits associated with this job?

Yes, the role offers a competitive salary, a generous pension scheme, medical and dental scheme, retail and leisure discounts, holiday and travel discounts, a bike to work scheme, and much more.

How does Biffa approach diversity and inclusion in the workplace?

Biffa is committed to diversity, equity, and inclusion, believing that different perspectives and backgrounds are essential for a creative and effective working environment, which is essential for achieving the best outcomes for colleagues, customers, and stakeholders.

What administrative tasks will the Administration Assistant regularly perform?

The Administration Assistant will perform daily inputs such as managing timesheets, vehicle information, waste transfer notes, and vehicle waste disposal tickets; weekly inputs including file management and issuing purchase orders; and other duties such as vehicle folder management and workshop liaison.

What tools and technologies should the Administration Assistant be proficient in?

The Administration Assistant should have strong IT systems skills and be proficient in using MS Office, mobile devices, and tablets.

Biffa

We’re here to change the way people think about waste.

Energy
Industry
5001-10,000
Employees
1912
Founded Year

Mission & Purpose

Founded in London in 1912, Biffa is a leading UK nationwide integrated waste management business providing collection, treatment, recycling and technologically-driven energy generation services. Through the expertise of our people and investment in technology we promote and deliver sustainable waste management solutions. We provide an essential service to satisfy the business needs of our commercial, industrial and public sector customers throughout the UK, and help them to meet their legal obligations and corporate responsibility commitments. We employ 10,000 people and collect waste from thousands of businesses and millions of households across the UK each day.  Our surplus food redistribution partnership with Company Shop Group, and our environmental work with BiffaAward and Waste Aid, also have wider benefits for the UK and beyond. Since 2002 we’ve reduced our carbon emissions by 70 per cent and aim to be net zero by 2050.