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Administrative Assistant

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Grant Thornton

5d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Mississauga

AI generated summary

  • You need 1+ years in a busy admin role, strong communication and interpersonal skills, attention to detail, MS Office proficiency, client service mindset, multitasking ability, and CRM experience is a plus.
  • You will support client deliverables, manage data entry, assist with billing, handle communication and travel arrangements, coordinate meetings, and maintain professional standards and relationships.

Requirements

  • Minimum 1 year of administrative experience in a busy professional services environment
  • Excellent verbal and written communication skills
  • Solid business acumen with strong interpersonal skills and demonstrated ability to build positive professional relationships
  • Ability to work effectively for several people at the same time
  • Strong attention to detail and consistent production of high-quality work
  • Ability to work effectively within tight timelines on simultaneous projects
  • Strong knowledge of and experience working with MS Word, Excel, and PowerPoint
  • Experience with CRM tool considered an asset
  • Availability to work overtime as required
  • Exceptional client service mindset with ability to de-escalate potentially difficult situations
  • Knowledge of accounting process an asset

Responsibilities

  • - Working independently and within a team environment to support the External Client Services team within the Business Unit, Office and/or Service Line to produce high quality client deliverables
  • - Format and assemble electronic and/or paper financial statements (or other client deliverables) in compliance with Firm standards, ensuring a high level of attention to detail, proof reading, and ensuring timely delivery
  • - Entering and maintaining client data using Microsoft Dynamics 365 software, creating jobs in D365, rolling forward of jobs/files, and archiving as appropriate for the engagement
  • - General administrative duties including, but not limited to answering calls, filing, photocopying, scanning, welcoming clients/colleagues at front desk and organizing couriers
  • - E-filing tax returns to CRA to meet filing deadlines
  • - Participating in training to stay current with changes in software and processes
  • - Data entry and maintenance of paper and electronic files, in accordance with the Firm’s document retention and destruction policies and procedures
  • - Preparing and editing correspondence, reports, proposals, and other documents
  • - Provide billing support using Grant Thornton’s systems and in accordance with the terms of the engagement including preparing invoices to clients, as well as following up on AR when appropriate
  • - Scanning documents and embedding in electronic file, sending, and receiving documents electronically to clients through various secure file transfer platforms, ensuring confidentiality of sensitive information
  • - Managing communications, expense administration, and travel arrangements on behalf of team leadership
  • - Coordinating external/internal appointments, meetings, facility/room reservations and catering
  • - Supporting the Firm’s professional image and culture by demonstrating professional behaviour and building positive professional relationships
  • - Other duties as required

FAQs

What are the key responsibilities of the Administrative Assistant position?

The key responsibilities include producing high-quality client deliverables, formatting financial statements, maintaining client data using Microsoft Dynamics 365, performing general administrative duties, e-filing tax returns, managing communications, and providing billing support, among others.

Is experience in a professional services environment required for this role?

Yes, a minimum of 1 year of administrative experience in a busy professional services environment is required.

What skills are necessary for the Administrative Assistant position?

Necessary skills include excellent verbal and written communication, strong attention to detail, solid business acumen, the ability to manage multiple tasks simultaneously, and proficiency in MS Word, Excel, and PowerPoint.

Do I need to have experience with CRM tools?

While experience with CRM tools is considered an asset, it is not a strict requirement for the role.

What kind of work environment can I expect at Grant Thornton?

You can expect a supportive and community-oriented work environment that prioritizes collaboration, professional development, and building positive professional relationships.

Are there opportunities for career development?

Yes, at Grant Thornton, you will have access to inspiring leaders and resources that support your personal and professional development.

What additional benefits does Grant Thornton offer?

Grant Thornton offers profit sharing, flex days, RRSP contributions, wellness benefits, a firmwide holiday closure, concierge-like benefits, and the ability to work from anywhere in Canada for four weeks during the summer, among others.

Will I be required to work overtime?

Yes, availability to work overtime as required is expected for this position.

What is the company’s commitment to diversity and inclusion?

Grant Thornton is committed to employment equity, human rights, and respectful workplace principles, welcoming applications from all equity-deserving groups and ensuring accommodations are provided as needed throughout the recruitment process.

Grant Thornton

Accounting
Industry
10,001+
Employees
1924
Founded Year

Mission & Purpose

Grant Thornton is a leading global network of independent assurance, tax, and advisory firms, providing professional services to dynamic organizations worldwide. Founded in 1924, the firm operates in over 130 countries, helping businesses grow strategically while managing risks and enhancing operational efficiencies. With a focus on quality, collaboration, and innovation, Grant Thornton's mission is to empower clients to unlock their full potential and achieve success in a rapidly evolving business landscape. The firm is dedicated to building trusted relationships and delivering value through personalized and forward-thinking solutions.