Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Assistant

image

The Ohio State University

2mo ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    People, HR & Administration
  • Columbus
  • Quick Apply

AI generated summary

  • You need a high school diploma or GED, 2 years of relevant experience, admin/customer service skills, knowledge of fiscal policies, and proficiency in MS Office. Flexibility for extra hours is needed.
  • You will provide administrative support, manage schedules, handle communications, coordinate travel, prepare reports, assist with events, and collaborate with teams and donors.

Requirements

  • High School diploma or GED.
  • One (1) year experience in an administrative support or customer service role.
  • Two (2) year of relevant experience required.
  • Knowledge of University fiscal policies desired.
  • Experience with Word, Excel, Access, Power Point, and Internet software desired.
  • Progressively responsible administrative experience in an office environment.
  • One (1) year experience working in an academic medical center with knowledge of university and/or Medical Center organization and procedures.
  • Demonstrated skills in customer service and excellent communication skills, both verbal and written.
  • Occasionally must be able to work additional hours, evenings, and weekends.

Responsibilities

  • Provides daily administrative support to the OSU Wexner Medical Center/James Cancer Hospital and Solove Research Institute Community Philanthropy Events Team; Collaborates with events team to understand philosophical approach and priorities; Screens and handles incoming phones calls, emails and visitors; Reviews, coordinates and maintains schedule of activities and calendar including all meetings, conferences, luncheons, and other appointments; Manages and processes confidential and sensitive correspondence; Reviews and prioritizes incoming electronic and written mail; Organizes and prepares agendas and itineraries; Develops power point presentations; Coordinates materials for briefings; Anticipates, researches and prepares materials for internal and external meetings; Maintains and safeguards donor contribution records of a highly confidential nature; Arranges and coordinates all travel plans including complex donor-centered activities and travel; Prepares special reports relative to various phases of Medical Center/James Development activities and programs.
  • Responds to routine inquiries from donors and staff; Serves as liaison to key University and Medical Center officials; Provides information to major /James Medical Center donors, high-level volunteers, University & Medical Center officials and administrators, faculty, staff, visitors and general public; Prepares and submits reimbursement of expenses; Conveys directives and sensitive information as appropriate; Collects, compiles, analyzes, develops and summarizes statistical data; financial tracking and preparing reports; Attends key meetings; Coordinates special projects; Assists with sending and preparing information for Community Partner donors; Helps maintain Community Partner calendar of events; Works with James Marketing on social media posts for Community Partners program; Manages event revenue gift processing; Assists with managing expenditure requests for event vendors; Works with Medical Center/James Marketing; department and donor approvals on a variety of communication materials to include e-newsletters; brochures; invitations; event materials.
  • Performs special projects and/or other duties as assigned.

FAQs

What is the primary role of the Administrative Assistant in this position?

The primary role of the Administrative Assistant is to provide professional front-line administrative support to the OSU Wexner Medical Center/James Cancer Hospital and Solove Research Institute Community Philanthropy Events Team, which includes managing schedules, coordinating meetings and events, and interfacing with donors and staff.

What are the required qualifications for this position?

The required qualifications include a High School diploma or GED and one year of experience in an administrative support or customer service role.

Are there preferred qualifications that would enhance my application?

Yes, preferred qualifications include two years of relevant experience, knowledge of university fiscal policies, experience with Word, Excel, Access, PowerPoint, and experience working in an academic medical center.

What are the core competencies expected from members of the Advancement team?

The core competencies expected are leadership, continuous improvement, teamwork and collaboration, and communication/interpersonal effectiveness.

Is there potential for overtime or working outside regular hours?

Yes, occasionally, the Administrative Assistant may need to work additional hours, evenings, and weekends as required.

What is the salary range for this position?

The budget for this position is up to $21.14 an hour, and the offer will be based on internal equity and the candidate's qualifications.

Is experience in a specific environment preferred for this role?

Yes, experience within an academic medical center is highly desired, along with knowledge of university or Medical Center organization and procedures.

What types of materials will I be required to prepare in this role?

The role involves preparing agendas, briefings, reports, and PowerPoint presentations, as well as maintaining donor contribution records and other confidential materials.

How does this position contribute to the Office of Advancement's commitment to inclusion?

The Administrative Assistant plays a vital role in fostering an inclusive culture by collaborating with a diverse team, assisting various stakeholders, and adhering to the office's values of respect and integrity.

What is the work environment like in this position?

The work environment is dynamic and collaborative, involving interaction with a diverse group of individuals, including major donors, University leadership, and the general public, within a professional setting.

image

The Ohio State University

The highest-ranked public university in Ohio, home to world-class faculty, passionate students & innovative researchers.

Education
Industry
10,001+
Employees
1870
Founded Year

Mission & Purpose

One of the largest universities in the United States, The Ohio State University is a leading research university and the model for Ohio's public higher education institutes. Founded in 1870 as a land-grant university, it consistently ranks as one of the top public universities in the United States. The main campus is located in Columbus, and regional campuses are located in Lima, Mansfield, Marion, Newark and Wooster.