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Administrative Assistant

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Marriott International

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration

AI generated summary

  • You should have 5+ years of experience, be organized, self-motivated, a team player, fluent in English, skilled in MS Office, and tech-savvy. Excellent communication is essential.
  • You will manage calendars, coordinate travel, handle correspondence and documents, prepare reports, maintain files, and collaborate with various stakeholders while ensuring confidentiality.

Requirements

  • Minimum 5 years’ relevant experience in large-scale corporations.
  • Well-organized with ability to multitask.
  • Self-motivated and able to work independently with minimal supervision.
  • A good team player with approachable character, positive attitude and strong ownership.
  • Excellent interpersonal and communication skills.
  • Fluency in written and spoken English.
  • Proficiency in MS Word, Excel, PowerPoint.
  • Technology-literate; ability to embrace new systems and technologies to innovate/improve work processes.

Responsibilities

  • Well versed in calendar management, trip planning and scheduling. Coordinate meeting invites, conference call invites and perform minute-taking.
  • Facilitate visa applications for business travels.
  • Perform administrative duties such as emails correspondence, business letters, memorandum, incoming and outgoing mails etc.
  • Compile expense report and presentations for management review.
  • Document and communicate requests and enquiries to appropriate personnel and maintain confidentiality of information.
  • Develop and maintain a proper filing system. Keep full record of departmental related documents and maintain strict confidence.
  • Assist in preparing and developing internal communication emails, memos and presentations.
  • Compilation of information from various stakeholders into effective MIS.
  • Effectively collaborate with people at all levels across functions in a diverse environment.

FAQs

Is this position remote?

No, this position is not remote and is based in the Gurgaon Area Office in India.

What is the work schedule for this role?

The work schedule for this role is full-time.

What experience is required for this position?

A minimum of 5 years of relevant experience in large-scale corporations is required for this position.

What skills and competencies are expected from candidates?

Candidates should be well-organized, self-motivated, good team players with excellent interpersonal and communication skills, fluent in English, proficient in MS Word, Excel, and PowerPoint, and technology-literate.

What type of support will the Administrative Assistant provide?

The Administrative Assistant will provide clerical and administrative support to the Development & Feasibility team, including calendar management, trip planning, email correspondence, expense reporting, and developing presentations.

What kind of educational background is preferable for this job?

The job description does not specify a particular educational background; however, relevant experience is prioritized, indicating that professional experience may be valued over formal education.

Will I need to take minutes during meetings?

Yes, taking minutes during meetings is a part of the job responsibilities.

Is there a requirement for visa facilitation for business travel?

Yes, facilitating visa applications for business travels is one of the responsibilities of this position.

How important is confidentiality in this role?

Maintaining confidentiality of information is crucial in this role, as indicated in the job description.

What is the company culture like at Marriott International?

Marriott International emphasizes a diverse workforce and an inclusive, people-first culture, committed to non-discrimination on various protected bases.

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Marriott International

Travel & Leisure
Industry
10,001+
Employees
1927
Founded Year

Mission & Purpose

Marriott International, Inc. is based in Bethesda, Maryland, USA, and encompasses a portfolio of nearly 8,300 properties under 30 leading brands spanning 138 countries and territories. Its heritage can be traced to a root beer stand opened in Washington, D.C., in 1927 by J. Willard and Alice S. Marriott. Marriott International is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. Marriott International does not discriminate on the basis of disability, veteran status or any other basis protected under federal, state or local laws. Community Guidelines: We reserve the right to remove without any notice content that we determine in our sole discretion is offensive or illegal, contains personally identifiable information, trademarks or copyrights belonging to a third party, advertises a third party’s products or services, or is otherwise inappropriate. Application Tips: We encourage job seekers to protect themselves from email and recruiting scams. Please note: 1) We do not accept applications via email or fax; 2) We never ask for money as part of the application process; 3) We only contact job applicants from approved email domains.

Benefits

  • Travel Perks & Benefits

    We encourage you to explore the world around you, so we offer generous hotel and food discounts at thousands of our global properties. What a way to travel! We look after our associates, which is why we also have a comprehensive and competitive benefits program.

  • Recognition & Rewards

    Marriott recognizes success and commitment. We honor and encourage leadership and exceptional service. We also give bonuses for successful referrals and we reward long service. We believe hard work should be acknowledged.

  • Growth Opportunities

    Marriott believes in a career that flourishes with you. We also believe that wider experiences often provide a more enriching experience. We offer professional development, mentoring and training to help you get to where you want to go.