Administrative Assistant

Dentons

2mo ago

Applications are closed

Job
Full-time
Junior & Mid Level
People, HR & Administration
Milton Keynes

Requirements

Ability to follow process workflow maps.
Flexible and adaptable approach to work.
Reliable and calm under pressure.
Good organisation, communication and administrative skills.
Good eye for detail.
Strong time management skills.
Willingness and enthusiasm to work with and support teams and practice group.

Responsibilities

Key Areas of Responsibility:
Routine Organisation and Planning,
BD and Client Relationship Administration,
Financial Administration,
Matter Opening Administration,
General Administration.
Organisation and Planning:
Scheduling routine diary arrangements.
Booking meeting rooms and arranging video conference calls.
Arrangement of routine travel arrangements.
Obtaining and arranging foreign currency.
Set up and maintain paper and electronic filing systems.
Routine Email filing with supervision from the PSE.
Interface with other business services teams and ownership of resolving any routine business operations problems.
Business Development and Client Relationship Management:
Supporting internal processes to ensure CRM databases up to date (Interaction, Credentials database).
Supporting administration for events, eg, preparing badges, in collaboration with the PSEs and Business Development.
Financial Administration:
Assisting with billing process (using Flosuite as required) including completion of narratives.
Supporting fee-earners with closing InTapp entries and assisting with narratives where required.
Processing expenses/invoices using Chrome River.
Supporting post completion of matters (e.g. preparing completion statements, arranging transfer of funds).
Matter Opening Administration:
Supporting completion of NBI forms.
Arranging routine conflicts and AML checks.
Ensuring all parties lists and contact lists are prepared and kept up to date.
These key areas may vary according to the practice requirements. Additional tasks may include:
General Administration:
Production of engrossed documents (including getting annexures together) (non-chargeable)
Minor copying, scanning, printing tasks.
Physical preparation of files, bibles, bundles of documents (hard copy or electronic) including pagination and indexing (non-chargeable).
Deeds scheduling (non-chargeable).
Archiving/retrieving files.
Ordering stationery.
Ordering business cards.

FAQs

What are the main responsibilities of an Administrative Assistant in this role?

The main responsibilities include providing support to Practice Support Executives, focusing on process-based tasks, and providing general administrative support to fee-earners and PSEs.

What skills are required to be successful as an Administrative Assistant in this role?

Strong organizational skills, attention to detail, the ability to multitask, good communication skills, and proficiency in Microsoft Office are essential for success in this role.

What is the primary focus of the administrative support provided by an Administrative Assistant?

The primary focus is on delivering a first-class service, prioritizing process-based tasks and activities, and supporting fee-earners and Practice Support Executives in their day-to-day operations.

Dentons

https://www.dentons.com/en/careers/

Law

Industry

10,001+

Employees

2013

Founded Year

Mission & Purpose

Dentons is the world's largest global law firm, delivering quality and value to clients around the globe. Dentons is a leader on the Acritas Global Elite Brand Index, a BTI Client Service 30 Award winner and recognized by prominent business and legal publications for its innovations in client service, including founding Dentons Global Advisors. Dentons' polycentric approach and world-class talent challenge the status quo to advance client interests in the communities in which we live and work.