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Administrative Assistant

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UofL Health

Aug 26

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Healthcare

AI generated summary

  • You need a high school diploma or GED, preferably a bachelor's degree, and three years of recent administrative or clerical experience.
  • You will answer phones, manage schedules, prepare reports, provide clerical support, organize meetings, handle payroll entries, and ensure compliance with policies and HIPAA regulations.

Requirements

  • Education:
  • High school diploma or GED/ equivalent (required)
  • Bachelor’s degree in any field/discipline (preferred)
  • Experience:
  • Three (3) years of recent administrative or clerical experience (preferred)

Responsibilities

  • Answer phones, greet appointments or visitors
  • Maintains schedule of meetings and appointments
  • Prepares expense reports, reconciling charges with receipts, ensuring that they meet UofL Health policy requirements
  • Provides Clerical Support which may include, composing routine correspondence and documents for signatures/approvals by others as requested and/or finalize correspondence and document drafts by others, maintaining adequate office supplies, copying, filing and distributing documents, sorting mail and faxing documents
  • Schedules meetings, compile agendas and background materials, takes minutes, and ensures that meeting assignments are complete on schedule; coordinates use of office and conference rooms by scheduling users and, if required, ordering A/V equipment and catering; ensures that all conference rooms are clean and ready
  • May be responsible for accurate entries in the hospital application regarding time, attendance and payroll including: Attendance, call-ins and corrections and exception tracking (tardies, badge errors, etc.) handling validation issues
  • Prepares spreadsheets and PowerPoint presentations
  • Update monthly calendars with physician or director activities
  • Assists with maintaining departmental unit specific policies/procedures and schedules of updates: formats and enters approved department policies on line
  • If applicable, ensures bonus charge or on-call is reported for employees, as needed and demonstrates understanding of activity codes and pay codes and how they affect the balancing grid for staffing coverage and is responsible for Editor sign-off of payroll prior to the cutoff time for the pay period
  • Maintains compliance with all company policies, procedures and standards of conduct
  • Complies with HIPAA privacy and security requirements to maintain confidentiality at all times
  • Performs other duties as assigned

FAQs

What are the shift options for the Administrative Assistant position?

The shift options for the Administrative Assistant position are First Shift/Full Time.

Where is the job located?

The job is located at 1903 Hebron Lane, Shepherdsville, Kentucky 40165.

What is the mission of UofL Health?

The mission of UofL Health is to transform the health of the communities it serves through compassionate, innovative, patient-centered care.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include answering phones, coordinating meetings and appointments, providing clerical support, preparing expense reports, maintaining office supplies, and ensuring smooth daily operations.

What is the required education for this position?

The required education is a high school diploma or GED/equivalent. A Bachelor's degree in any field/discipline is preferred.

How much experience is preferred for applicants?

Three (3) years of recent administrative or clerical experience is preferred.

Are there any compliance requirements for the Administrative Assistant?

Yes, the position requires compliance with all company policies, procedures, standards of conduct, and HIPAA privacy and security requirements to maintain confidentiality.

Will the Administrative Assistant be responsible for managing payroll information?

Yes, the Administrative Assistant may be responsible for accurate entries regarding time, attendance, and payroll, including handling validation issues and ensuring timely sign-off prior to the pay period cutoff.

What types of tasks may the Administrative Assistant perform related to meetings?

The Administrative Assistant may schedule meetings, compile agendas and background materials, take minutes, coordinate use of conference rooms, and ensure all meeting assignments are complete on schedule.

Is this position part of a larger health care system?

Yes, this position is part of UofL Health, a fully integrated regional academic health system with multiple hospitals and medical facilities.

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UofL Health

Science & Healthcare
Industry
501-1000
Employees

Mission & Purpose

UofL Health is a fully integrated regional academic health system with nine hospitals, four medical centers, Brown Cancer Center, Eye Institute, nearly 200 physician practice locations, and more than 1,000 providers in Louisville and the surrounding counties, including southern Indiana. Additional access to UofL Health is provided through a partnership with Carroll County Memorial Hospital. Affiliated with the University of Louisville School of Medicine, UofL Health is committed to providing patients with access to the most advanced care available. This includes clinical trials, collaboration on research and the development of new technologies to both save and improve lives. With more than 13,000 team members – physicians, surgeons, nurses, pharmacists and other highly-skilled health care professionals, UofL Health is focused on one mission: to transform the health of communities we serve through compassionate, innovative, patient-centered care. For more information on UofL Health, go to www.uoflhealth.org.