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Administrative Assistant

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HENSEL PHELPS

2mo ago

  • Job
    Full-time
    Entry Level
  • People, HR & Administration
    Facilities Management
  • Kuna

AI generated summary

  • You must read and write simple correspondence, present information clearly, follow directions, solve basic problems, ask questions, collaborate well, and meet quality standards.
  • You will manage correspondence, schedule appointments, coordinate meetings and travel, maintain files, answer calls, transcribe notes, and handle supplies and data entry.

Requirements

  • Ability to read and comprehend simple instructions, short correspondence, and memos. This includes the ability to write simple correspondence.
  • Effectively presents information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Willingness to take direction and follow instructions. Requires the ability to carry out detailed but uninvolved written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations.
  • Willingly asks questions and implement new and more effective procedures to document control and management.
  • Works collaboratively with others and fosters a positive work environment related to teamwork.
  • Understands and meets quality standards.

Responsibilities

  • Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by employer. Prepares outgoing mail and correspondence, including e-mail and faxes.
  • Takes dictation in shorthand or by machine and transcribes notes on typewriter or computer or transcribes from voice recordings.
  • Composes routine correspondence.
  • Organizes and maintains operational file system and files correspondence and other records.
  • Answers and screens manager's telephone calls and arranges conference calls.
  • Coordinates manager's schedule and makes appointments.
  • Arranges and coordinates travel schedules and reservations.
  • Coordinates and arranges meetings, prepares agendas, reserves, and prepares facilities, and records and transcribes minutes of meetings.
  • Makes copies of correspondence or other printed materials.
  • Orders and maintains supplies and arranges for equipment maintenance.
  • Prepares source data for computer entry by compiling, processing customer and account source documents. This includes entering customer and account data.

FAQs

What is the job title for this position?

The job title is Administrative Assistant.

Is this position full-time or part-time?

This position is typically full-time but offered hourly, which allows for flexibility in hours.

What are the essential duties of an Administrative Assistant at Hensel Phelps?

Essential duties include answering and screening calls, managing correspondence, organizing files, coordinating schedules, arranging travel, and preparing meeting agendas and minutes.

What qualifications are required for this position?

Requirements include the ability to read and write simple correspondence, effectively present information, follow detailed instructions, and work collaboratively in a team environment.

What benefits does Hensel Phelps offer for this position?

Hensel Phelps offers company-paid medical insurance, life insurance, long-term disability, a 401(K) retirement plan, and paid time off beginning upon hire.

Is this job considered entry-level?

Yes, this job is categorized as an entry-level position.

What is the work environment like at Hensel Phelps?

The work environment is collaborative, focusing on teamwork and fostering a positive atmosphere among employees.

Are there any specific checks required for this employment?

Yes, employment offers are contingent upon verification of work authorization, substance abuse screening, physical exams (if applicable), and background checks for badging/security clearances (if applicable).

Does Hensel Phelps have a policy on equal opportunity employment?

Yes, Hensel Phelps is an equal opportunity and affirmative action employer and prohibits discrimination against any employee or applicant based on various protected characteristics.

What are the hours of operation for this position?

Specific hours may vary, but they typically align with regular business hours of the regional office.

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HENSEL PHELPS

Delivering EXCELLENCE in all we do. General Contractor providing development, construction and facility services.

Real Estate
Industry
1001-5000
Employees
1973
Founded Year

Mission & Purpose

As an employee-owned company, Hensel Phelps culture is based on dedication and commitment to delivering excellence for our clients and employees. Established in 1937, Hensel Phelps celebrates over three-quarters of a century in the construction industry as a direct result of the performance of our people who focus on providing clients a higher level of service. Hensel Phelps Plans, Builds and Manages a diverse range of domestic and international project types that encompass development, new construction and renovation, facilities management for a variety of project types, including aviation and transportation, commercial office, educational, government, healthcare, mission critical, hospitality and leisure, industrial, justice and public safety, lab and research, multi-residence, museum and library, and more. Hensel Phelps is an industry leader in the successful delivery of projects for both the public and private sectors providing real estate development, construction and facilities management services to support our clients needs.