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Administrative Assistant

  • Job
    Full-time
    Entry Level
  • Legal
    People, HR & Administration

AI generated summary

  • You need to be confident, organized, detail-oriented, a good communicator, proactive, self-motivated, able to prioritize, and eager to upskill while participating in meetings and embracing new challenges.
  • You will manage post, emails, and document storage, handle couriers and special deliveries, and organize information in data rooms and Sharefiles.

Requirements

  • is confident and able to build sustainable relationships with colleagues;
  • is organised and methodical in how they approach their work;
  • has good attention to detail;
  • demonstrates good teamwork as well as being self-motivated;
  • communicates effectively;
  • is proactive and uses their own initiative;
  • is able to prioritise tasks in order to meet deadlines;
  • will attend and participate in meetings; and
  • is willing to take on new responsibilities and challenges and understands the requirement to upskill, taking responsibility for their own training and development, in an ever-evolving role.

Responsibilities

  • managing incoming and outgoing post items as directed
  • filing
  • managing emails coming into the business including electronic filing on client files
  • managing the storage and retrieval of deeds, Wills and other original documents
  • completing courier forms and arranging these as directed
  • managing Special Deliveries and proof of posting
  • managing information that is saved in places such as data rooms and Sharefiles

FAQs

Is this position entry-level?

Yes, this is an entry-level position suitable for candidates looking to begin their career in administrative support.

What skills are required for this role?

The role requires strong attention to detail, good communication skills, effective teamwork, the ability to prioritize tasks, and a proactive approach to work.

What kind of previous experience is preferred for candidates?

While there is no specific prior experience required, candidates are likely to have some involvement in customer service or office-based work.

What are the core responsibilities of the Administrative Assistant?

The role includes managing incoming and outgoing post, filing, managing emails, handling original documents, completing courier forms, and organizing information in data rooms.

Will there be opportunities for career development?

Yes, the firm intends to support your career development and offers the opportunity for promotion to a Senior Administrative Assistant position.

Will I receive training for new tasks and IT packages?

Yes, as this is a learning role, you will be expected to receive training in new tasks and IT packages to build your skills and knowledge.

Are there benefits offered in addition to a competitive salary?

Yes, the firm offers a wide range of benefits in addition to a competitive salary.

Is pre-employment screening required for this role?

Yes, comprehensive pre-employment screening is conducted, which includes a basic DBS check and verification of employment history.

What is the company culture like at Mills & Reeve?

The company fosters a supportive and inclusive working environment that values diversity and encourages personal development and collaboration.

Can I request workplace adjustments if needed?

Yes, you can ask for workplace adjustments, and the firm will do its best to accommodate these requests.

Is participation in meetings expected?

Yes, attendance and participation in meetings are part of the role's responsibilities.

We're a dynamic and thought-provoking law firm. We're flexible, personal and passionate about the law.

Law
Industry
1001-5000
Employees
1880
Founded Year

Mission & Purpose

Mills & Reeve is a leading UK law firm that provides comprehensive legal services to a wide range of clients, including businesses, individuals, and organisations. With a team of experienced lawyers, they offer expertise in various areas of law, including corporate law, commercial litigation, employment law, real estate, intellectual property, and more. Their ultimate mission is to deliver high-quality legal advice and innovative solutions to meet their clients' needs and help them navigate the complexities of the legal landscape. Mills & Reeve is committed to building long-term relationships with their clients, understanding their objectives, and providing practical and strategic legal advice to achieve their goals. Their purpose is to serve as trusted advisors, offering tailored legal services and supporting their clients' success in a rapidly changing business environment.

Culture & Values

  • Respect for each other

    We treat each other as equals, working respectfully with clients and with each other – always. Full stop.

  • Working together

    For clients: We’re a law firm that’s great at solving even the most complex problems. For employees: We’re supportive and loyal and it’s not in our nature to blame others when things go wrong. We enjoy spending time together and collaborating to develop innovative answers. We make time for each other, helping develop skills and sharing knowledge.

  • Strong client relationships

    For clients: We get to know you and your issues so we can provide tailored, pragmatic advice. It’s not just about offering an accurate legal viewpoint, but taking into account the bigger picture so we can help achieve your best outcome. For employees: We care about our clients’ interests and work to be a genuine consultative partner they can rely on for advice.

  • Openness

    For clients: We’re honest and straightforward, only offering advice we truly believe in. Importantly, our fees are transparent and we communicate clearly, regularly and in the way that suits you best. For employees: We balance being sincere and compassionate with being authentic and speaking up if something is wrong.

  • Client experience commitment

    We want to offer you more than just legal expertise. So together we’ll build a personal and supportive partnership with you – one that’s trusted and tailored to your needs.

Benefits

  • Five weeks' annual leave and the option to buy or sell a week each year

  • Extra day of leave for wedding/civil partnership, religious holiday and house moving

  • Bonus week leave every 11th year of continuous service

  • Enhanced maternity, paternity and adoption pay

  • Income protection after two years’ service

  • Life assurance with the choice of covering between two and 10 times annual basic salary