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Administrative Assistant

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PERI

Aug 28

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Calgary

AI generated summary

  • You need post-secondary education, 1-3 years admin experience, MS Office proficiency, strong communication, time management skills, customer focus, and the ability to thrive in a fast-paced environment.
  • You will greet visitors, manage calls and emails, handle mail, track supplies, book meetings, assist with travel and expenses, and support special events and emergency procedures.

Requirements

  • * Post-secondary education
  • * 1-3 years of experience in an administrative role or similar
  • * Proficient in MS Office, Word, Excel, PowerPoint, Outlook
  • * Excellent communication and interpersonal skills
  • * Excellent time management skills
  • * Ability to work in a fast-paced environment and manage changing priorities
  • * Customer focused
  • * Self-starter, motivated and takes initiative
  • * 8-hour workday
  • * Operation of desktop computer and peripherals
  • * Working in an office environment
  • * Extended periods of sitting
  • * Packaging of office equipment and supplies to be shipped

Responsibilities

  • Welcome and direct visitors in a courteous and professional manner.
  • Handle incoming calls, screen and direct calls, take messages and provide information.
  • Act as backup for Administrative Assistant, Bolton ON for phones and info@peri email.
  • Responding and directing all leads to Sales that come through the info@peri.ca address.
  • Monitor and respond to the travelrequest@peri email.
  • Sort and distribute incoming mail, prepare outgoing mail and manage courier services.
  • Code all invoices that come in through email and mail.
  • Maintain and order supplies for Neopost Postage Machine, download rate changes as they occur.
  • Download rate changes on the FEDEX ship Manager program as they occur.
  • Monitor and order Office Supplies (Staples), Office Stationery, Photocopy paper, Toner/paper (engineering plotter), and File Bank Boxes.
  • Meeting room bookings and lunch orders.
  • General office support and assist with special events.
  • Evacuation Marshal in case of an emergency.
  • Gather daily attendance lists from all work areas.
  • Present attendance lists to all Evacuation Coordinators for taking attendance for their designated areas.
  • Update attendance charts monthly.
  • Primary for all travel bookings.
  • Monthly expense accruals.
  • Prepare reports for sales – Monthly won/lost projects.
  • Use protective personal equipment when required.
  • Report hazards and accidents.
  • Additional tasks as assigned.

FAQs

What are the typical daily responsibilities of the Administrative Assistant?

The Administrative Assistant is responsible for welcoming and directing visitors, handling incoming calls, responding to emails, sorting and distributing mail, managing office supplies, booking meeting rooms, assisting with travel bookings and expense accruals, preparing sales reports, and more.

What qualifications do I need to apply for this position?

Applicants need post-secondary education and 1-3 years of experience in an administrative role or a similar field.

What software skills are required for this role?

Proficiency in MS Office, including Word, Excel, PowerPoint, and Outlook is required.

What key skills and competencies should I possess to succeed in this position?

Successful candidates should have excellent communication and interpersonal skills, time management abilities, a customer-focused attitude, and the capability to work in a fast-paced environment while managing changing priorities.

What are the working conditions for this position?

The Administrative Assistant will work an 8-hour workday in an office environment that includes extended periods of sitting and the operation of desktop computers and peripherals.

What benefits are offered to employees in this position?

Benefits include health coverage (including paramedical, vision, and dental), life insurance, short-term and long-term disability, company matching RRSP, tuition reimbursement, and a company bonus.

Will I receive training for this role?

The job description does not specify training, but it can be expected that on-the-job training will be provided, especially for specific software or procedures.

Is there an evacuation marshal responsibility in this role?

Yes, the Administrative Assistant is designated as an Evacuation Marshal in case of an emergency.

How do I apply for this position?

Interested candidates can apply online at peri.com/career.

Is accommodation available for candidates with disabilities?

Yes, accommodation for candidates with disabilities is available throughout the recruitment process upon request.

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PERI

Engineering & Construction
Industry
5001-10,000
Employees
1969
Founded Year

Mission & Purpose

PERI is a global leader in formwork and scaffolding systems for the construction industry. They provide innovative solutions and services that enhance the efficiency, safety, and quality of construction projects. Their ultimate mission is to enable the successful completion of construction projects by offering advanced, reliable, and tailored formwork and scaffolding solutions. Their purpose is to support the construction industry with cutting-edge technology and expert services, facilitating the development of structures worldwide.