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Administrative Assistant

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University of Cambridge

18d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
  • Cambridge
  • 13d left

AI generated summary

  • You should be positive, reliable, organized, and communicative, with Microsoft Office experience and prior office work in higher education or NHS. Full-time on-site role.
  • You will handle inquiries, maintain clinical records, produce correspondence, photocopy, file, and perform general administrative tasks as directed by management.

Requirements

  • Applicants should be positive, reliable and able to interact with team colleagues and service users.
  • You should have excellent organisational, communication, administrative skills including experience using the Microsoft office programmes, as well as experience of working within an office environment within a higher education or NHS setting.
  • The role is full time (36.5 hours per week), working five days a week; Monday - Friday.
  • Due to the nature of this role, the successful applicant would be required to work on-site for their full contracted hours.
  • The position is available immediately and is subject to a 3 month probationary period.

Responsibilities

  • - Responding to routine electronic, written and telephone enquiries
  • - Maintaining an electronic system for clinical activities and paper health records
  • - Producing correspondence as required
  • - Photocopying
  • - Filing
  • - General administrative tasks
  • - Performing other duties appropriate to the grade of the post as required by the Occupational Health Nurse Manager and Office Manager

FAQs

Is the Administrative Assistant position full-time or part-time?

The Administrative Assistant position is full-time, working 36.5 hours per week, Monday to Friday.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include responding to inquiries, maintaining electronic clinical systems and paper health records, producing correspondence, photocopying, filing, and performing general administrative tasks.

What qualifications or skills are required for this position?

Applicants should have excellent organizational, communication, and administrative skills, experience with Microsoft Office programs, and prior experience working in an office environment, preferably within higher education or an NHS setting.

Is on-site work mandatory for this role?

Yes, due to the nature of the role, the successful applicant is required to work on-site for their full contracted hours.

What is the duration of the probationary period for this position?

The position is subject to a 3-month probationary period.

When will interviews be conducted for this position?

Interviews will take place during the week commencing 30 September 2024.

How can I direct informal inquiries about the job?

Informal inquiries can be directed to Coleen Keohane at Tel: 01223 336594 or Email: OccHealth@admin.cam.ac.uk.

What reference should I include in my application?

You should quote reference AS42967 in your application and any correspondence regarding this vacancy.

Is the University committed to diversity and inclusion?

Yes, the University actively supports equality, diversity, and inclusion and encourages applications from all sections of society.

What is the application process?

To apply, click the 'Apply' button to register an account with the recruitment system and apply online.

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The University of Cambridge is one of the world's foremost research universities. The University is made up of 31 Colleges and over 150 departments, faculties, schools and other institutions. Its mission is 'to contribute to society through the pursuit of education, learning, and research at the highest international levels of excellence'​.