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Administrative Assistant

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Deluxe Holiday Homes

2mo ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • People, HR & Administration
    Real Estate & Property
  • Dubai

AI generated summary

  • You should have prior admin experience, Microsoft Office proficiency, strong communication skills, attention to detail, and the ability to handle confidential information discreetly.
  • You will greet visitors, manage calls, organize files, schedule appointments, coordinate maintenance, support lease admin, assist with reports, and help with team events.

Requirements

  • Prior experience in administrative or receptionist roles is preferred;
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook);
  • Experience in real estate brokerage company is a PLUS;
  • Excellent verbal and written communication skills;
  • Strong organizational and multitasking abilities;
  • Attention to detail and accuracy;
  • Ability to work independently and as part of a team;
  • Professional and friendly demeanor;
  • Ability to handle confidential information with discretion.

Responsibilities

  • As the receptionist, you will be responsible for welcoming and directing visitors, answering phone calls, and handling general administrative tasks to ensure the smooth operation of our office.
  • Answer phone calls and direct them to the appropriate parties.
  • Greet visitors and address their inquiries, ensuring a welcoming environment.
  • Manage incoming and outgoing mail and deliveries.
  • Maintain electronic and paper files for properties, tenants, and vendors.
  • Assist with the drafting and distribution of property management correspondence.
  • Schedule and confirm appointments, meetings, and property viewings.
  • Coordinate property maintenance requests with relevant vendors and track completion.
  • Support the lease administration process, including processing applications and maintaining lease files.
  • Assist with the preparation of monthly reports and updates.
  • Liaise with vendors to coordinate property maintenance and repairs.
  • Obtain and manage vendor quotes and contracts.
  • Ensure all vendor activities are appropriately documented.
  • Attend and contribute to team meetings.
  • Coordinate logistics for team events or training sessions.
  • Provide backup support to other administrative staff as needed.

FAQs

What is the primary responsibility of the Administrative Assistant at Deluxe Holiday Homes?

The primary responsibility is to greet clients and support the team with various administrative tasks to ensure the smooth operation of the office.

Is prior experience in administrative roles required for this position?

While prior experience in administrative or receptionist roles is preferred, it is not strictly required.

What software proficiency is necessary for this role?

Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook, is required.

Does the company offer medical insurance?

Yes, the company provides a medical insurance plan as part of the benefits.

Are there opportunities for training and development in this role?

Yes, the position includes comprehensive training and support to help you succeed.

Is experience in real estate brokerage considered a plus?

Yes, experience in a real estate brokerage company is considered a plus for this role.

What qualities are you looking for in an ideal candidate?

The ideal candidate should have excellent verbal and written communication skills, strong organizational and multitasking abilities, and a professional and friendly demeanor.

Will the Administrative Assistant be required to attend team meetings?

Yes, the Administrative Assistant is expected to attend and contribute to team meetings.

Is the work environment at Deluxe Holiday Homes multicultural?

Yes, you will have the opportunity to work in a multicultural environment.

Are there opportunities for career growth within the company?

While the job description does not specify, working in a dynamic company like Deluxe Holiday Homes typically offers opportunities for career advancement based on performance.

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Deluxe Holiday Homes

Vacation Rentals, AirBNB and Short Term Property Management in Dubai by licensed Holiday Home Operator.

Travel & Leisure
Industry
51-200
Employees
2015
Founded Year

Mission & Purpose

Dubai is a city that never stops innovating, and in 2015, Deluxe Holiday Homes™ joined this dynamic environment. Our founder established the company with a clear goal in mind - to provide guests with unique short term stay experiences while allowing landlords to sit back and enjoy their investment. Since then, we've been unwavering in our dedication to excellence. At the core of everything we do is our commitment to standards of unparalleled caliber, which is reflected in our name, "Deluxe." We strive to maintain this level of quality across all our properties, regardless of their price range. Our story is one of innovation, passion, and a relentless drive to provide outstanding service to both our guests and property owners. As one of Dubai's leading vacation rental management companies, we take pride in our reputation and aspire to become equally renowned overseas.