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Administrative Assistant

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American Heart Association

18d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Irving
  • 11d left

AI generated summary

  • You need a high school diploma, 2 years of admin experience, initiative in uncertain settings, know Canva/WordPress, and be skilled in Microsoft Office. Must travel up to 20%.
  • You will provide administrative support, manage calendars, organize meetings, assist with social media content, offer customer service, ensure data accuracy, and communicate professionally with stakeholders.

Requirements

  • High school diploma or equivalent.
  • 2 years of experience providing administrative support.
  • Proven track record of initiative and working in a nebulous environment (gray space).
  • Basic knowledge of Canva and WordPress.
  • Ability to work well with diverse groups of people around the organization, including senior executives.
  • Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word.
  • Ability to travel up to 20% local and overnight stay.

Responsibilities

  • Provide general administrative support to the senior executive team including the EVP, Region SVP of Business Accounting and Operations, Region SVP of Health, Region SVP of Human Resources and Region Operations Director, as well as department projects as needed.
  • Maintain supervisors’ calendar of appointments and arrange internal department/staff meetings, working group meetings, and/or leadership meetings. Lead and provide on-site support for such meetings, including catering, AV, etc. as needed.
  • Successfully complete multiple duties and projects while managing competing demands and priorities.
  • Assist the communications director in creating content for social media including copy, graphics, and video.
  • Provide support to participants and partners such as customer service, training, and troubleshooting issues.
  • Focus on detailed, potentially tedious tasks for several hours while ensuring quality and accuracy. Follow detailed directions.
  • Ensure accurate and complete data entry, as well as accurate spelling/grammar.
  • Interface with external and internal customers in a friendly, professional manner via phone or email.

FAQs

What is the location of the Administrative Assistant position?

The position is office-based in Irving, TX, and the ideal candidate should live within the borders of the Grapevine, Colleyville, Southlake, and Irving area.

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include providing general administrative support to the senior executive team, maintaining calendars, organizing meetings, assisting with event logistics, and supporting communications initiatives, among other administrative tasks.

Is experience in social media required for this position?

Basic knowledge of Canva and WordPress is required, along with assistance in creating content for social media, which indicates some experience or understanding is needed.

What qualifications do I need to apply for this role?

A high school diploma or equivalent, 2 years of administrative support experience, proficiency in Microsoft Office Suite, and the ability to work well with diverse groups are required qualifications.

Are there opportunities for professional development?

Yes, the American Heart Association offers various professional development opportunities, including access to Heart U, mentoring programs, and Employee Resource Groups.

Will there be any travel required in this role?

Yes, the role may require travel up to 20%, which could include local trips and potential overnight stays.

What benefits are offered to employees in this position?

Benefits include medical, dental, vision, disability, and life insurance, a retirement program with employer match, paid time off, employee assistance programs, wellness programs, and tuition assistance.

What is the American Heart Association's mission?

The mission is to be a relentless force for a world of longer, healthier lives, committed to diversity, equity, and inclusion in their workforce and workplace culture.

How does the American Heart Association define work-life harmonization?

Work-life harmonization is supported through flexible work schedules, a minimum of 16 days of paid time off, 12 paid holidays, and additional resources to help maintain a balance between work and personal life.

What if my skills do not match this position?

If this position is not a match, you can explore other opportunities within the American Heart Association by clicking the provided link in the job posting.

American Heart Association

To be a relentless force for a world of longer, healthier lives.

Science & Healthcare
Industry
1001-5000
Employees
1924
Founded Year

Mission & Purpose

Our mission : To be a relentless force for a world of longer, healthier lives. As the nation's oldest and largest voluntary health organization. Our purpose is to help Americans live heart healthy and prevent America's No. 1 and No. 5 killers, heart disease and stroke. We are advocates of good health and promoters of positive behaviors, nutritious eating habits and healthy lifestyles. We also fund cutting-edge research and professional education programs. We promise to have an extraordinary impact on your life by empowering you and your loved ones to save lives, live healthier and enjoy more peace of mind about cardiovascular health. 2024 Impact Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.