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Administrative Assistant

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Moody's Corporation

2mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Frankfurt

AI generated summary

  • You need advanced MS Office skills, strong organization and time management, excellent communication in English (German preferred), teamwork orientation, good judgment, and relevant experience.
  • You will support senior management by managing schedules, coordinating travel, preparing reports and presentations, liaising with departments, and organizing events within budget.

Requirements

  • * Advanced working knowledge of Microsoft Office
  • * Very strong organization skills, in particular, time management ability to manage conflicting priorities
  • * Excellent communication skills both written and verbal. Fluency in English is essential and good knowledge of German is preferable
  • * Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels
  • * Strong orientation toward teamwork
  • * Good judgment and decision-making skills
  • * Ability to work independently requiring minimal supervision
  • * Relevant experience in a similar role within a corporate environment

Responsibilities

  • We are seeking a detail-oriented admin assistant to support office operations, manage schedules, and assist with administrative tasks to complete our team:
  • Provide high level support for a member of senior management to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work. Create management level PowerPoint presentations and preparation of related data/documentation for review.
  • Timely and accurate preparation and submission of T&E reports for each analyst supported, ensuring that company policies have been followed and that proper and organized documentation is provided to support the report.
  • Act as liaison to senior manager, interceding when necessary to ensure that his/her time is spent on companywide concerns, broad department matters and strategic initiatives.
  • Act as liaison for department to support groups within Moody’s (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group’s needs are understood and met.
  • Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
  • Acquire and maintain a good understanding of Moody’s business in order to provide optimal customer service.

FAQs

What is the primary location for this Administrative Assistant position?

The primary location for this position is An der Welle 5, Frankfurt, 60322, DE.

What level of experience is required for this job?

This position requires an experienced hire level of experience, specifically relevant experience in a similar role within a corporate environment.

What essential skills are needed for this role?

The role requires advanced working knowledge of Microsoft Office, strong organization skills, excellent communication skills in English (fluency required, with good knowledge of German preferable), and the ability to work independently with minimal supervision.

What responsibilities will the Administrative Assistant have?

The Administrative Assistant will provide high-level support for senior management, manage calendar and travel arrangements, prepare T&E reports, act as a liaison for the department, coordinate department-wide events, and maintain a good understanding of Moody's business.

Is teamwork a significant aspect of this position?

Yes, strong orientation toward teamwork is emphasized in this role, as the Administrative Assistant will work closely with other team members to ensure all administrative tasks are completed effectively.

Will the Administrative Assistant need to prepare presentations?

Yes, the Administrative Assistant will be responsible for creating management level PowerPoint presentations and preparing related data/documentation for review.

Are there opportunities for interaction with other departments?

Yes, the role involves acting as a liaison for the department to support groups within Moody’s, ensuring that their needs are understood and met.

Will this position require minimal supervision?

Yes, the position requires the ability to work independently while requiring minimal supervision.

What is the importance of good judgment in this role?

Good judgment and decision-making skills are important in this role to ensure effective support for senior management and the overall office operations.

Are there any specific budget responsibilities involved with this position?

Yes, the Administrative Assistant will coordinate and plan department-wide events while ensuring adherence to prescribed budgets.

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Moody's Corporation

We provide financial intelligence and analytical tools to help business leaders make better, faster decisions.

Finance
Industry
10,001+
Employees
2007
Founded Year

Mission & Purpose

Moody’s is a global integrated risk assessment firm that empowers organisations to make better decisions. Our data, analytical solutions and insights help decision-makers identify opportunities and manage the risks of doing business with others. We believe that greater transparency, more informed decisions, and fair access to information open the door to shared progress. With over 14,000 employees in more than 40 countries, Moody’s combines international presence with local expertise and over a century of experience in financial markets.