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Administrative Assistant - Brown School

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Washington University in St Louis

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • St. Louis
  • Quick Apply

AI generated summary

  • You need a high school diploma, 2 years relevant experience, and skills in Microsoft Office, communication, teamwork, and office procedures. A bachelor's degree isn't required.
  • You will greet visitors, manage calls and emails, support the Chief of Staff, coordinate meetings and events, assist with special projects, and perform various administrative tasks.

Requirements

  • Education: High school diploma or equivalent high school certification or combination of education and/or experience.
  • Certifications: No specific certification is required for this position.
  • Work Experience: Relevant Experience (2 Years)
  • Skills: Not Applicable
  • Driver's License: A driver's license is not required for this position.
  • Education: Bachelor's degree
  • Certifications: No additional certification beyond what is stated in the Required Qualifications section.
  • Work Experience: No additional work experience beyond what is stated in the Required Qualifications section.
  • Skills: Computer Literacy, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Oral Communications, Teamwork, Working Independently, Written Communication

Responsibilities

  • Serve as a first point of contact for visitors to the Dean’s Office. Greet guests warmly, assist visitors with wayfinding. Field phone calls to the Dean’s Office and triage email sent to shared school accounts.
  • Provide administrative support to Chief of Staff, which may include calendar management, telephone support, appointment scheduling, materials and presentation development, and mail processing.
  • Assist in the planning and execution of meetings and events. Responsibilities may include coordinating print and/or email invitations, coordinating with vendors, managing RSVP lists, creating name tags, setting up room configurations, coordinating a/v services, and taking meeting minutes.
  • Serve as reliable resource for team in managing special projects, which may include preparing, editing, and proofreading documents; preparation of general correspondence; data management, manipulation, and formatting; and managing department supplies and equipment.
  • Perform other duties as assigned.

FAQs

What are the scheduled hours for this Administrative Assistant position?

The scheduled hours for this position are 37.5 hours per week.

What is the main responsibility of the Administrative Assistant at the Brown School?

The main responsibility is to serve as the lead receptionist for the Dean’s office, greeting visitors, fielding phone calls, and managing email communications.

What qualifications are required for this position?

A high school diploma or equivalent certification is required, along with 2 years of relevant work experience.

Is a college degree preferred for this job?

Yes, a Bachelor's degree is preferred for this position.

What skills are important for the Administrative Assistant role?

Important skills include exceptional customer service, attention to detail, strong communication skills, and proficiency in Microsoft Office applications such as Word, Excel, and PowerPoint.

Will the Administrative Assistant be involved in meeting and event planning?

Yes, the Administrative Assistant will assist in the planning and execution of meetings and events, including coordinating invitations and managing RSVP lists.

Is there a requirement for physical effort in this role?

Yes, the job typically involves working at a desk or table, with occasional lifting of items weighing less than 25 lbs.

Are any specific certifications required for this position?

No specific certifications are required for this position.

What benefits does Washington University offer to employees?

Benefits include vacation days, health insurance, retirement savings plans, caregiver leave, and educational assistance for employees and their families.

How does Washington University support diversity and inclusion in hiring?

Washington University is committed to equal employment opportunities and encourages applications from individuals from underrepresented groups, fostering an inclusive environment.

Will this position require any pre-employment screening?

Yes, all external candidates receiving an offer for employment will be required to submit to pre-employment screening, including a criminal background check and other verifications.

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Washington University in St Louis

Where people matter and serious work is done.

Education
Industry
10,001+
Employees
1853
Founded Year

Mission & Purpose

Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The university has played an integral role in the history and continuing growth of St. Louis and benefits in turn from the wide array of social, cultural and recreational opportunities offered by the metropolitan area to its more than 2.8 million residents. The mission of Washington University in St. Louis is the promotion of learning — learning by students and by faculty. Teaching, the transmission of knowledge, is central to our mission, as is research, the creation of new knowledge.