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Administrative Assistant-CAN

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Monster Energy

15d ago

  • Job
    Full-time
    Junior Level
  • Marketing
  • Mississauga

AI generated summary

  • You need a high school diploma, 2+ years admin experience, advanced Excel/PowerPoint/Word skills, attention to detail, strong communication, and excellent organization. Team player and self-starter.
  • You will support the Office Manager by managing marketing finances, maintaining files, ensuring office cleanliness, preparing documents, handling calls, and assisting with marketing budgets and meetings.

Requirements

  • High School Diploma required. College preferred.
  • Prior Administrative Assistant experience required. A minimum of two years Administrative Assistant experience is preferred.
  • Advanced Excel, PowerPoint and Word required.
  • Existing knowledge of Concur & SAP is considered an asset but will train.
  • Ability to handle multiple tasks in a work environment where rapidly changing priorities can be the rule rather than the exception.
  • Outstanding attention to detail and accuracy.
  • Self-starter who is driven to learn all aspects of the business. Driven to excel, grow and is willing to step outside of the job description.
  • Excellent verbal and written communication skills with special attention to spelling and grammar.
  • Superior organization and time management skills.
  • Ability to function effectively as a member of a team with willingness to assist with special tasks and projects as assigned.
  • Independent worker.
  • Elevated level of business acumen.

Responsibilities

  • This position will report to and support the Office Manager while fulfilling other duties pertaining to the Marketing Department, at the direction of the Office Manager. Duties and responsibilities will be several and diversified in nature. Some specific responsibilities will include (but are not limited to):
  • Creation of Marketing check requests, obtaining and tracking approvals and submitting for payment, including the creation of new vendors to the MEC system. Working closely with the accounts Payable team in Corona CA to ensure invoices are being processed to the proper coding & in a timely manner using the SAP program.
  • Completing Concur entries and submissions for 2 corporate cards (Hotels and Flights) only as they pertain to Marketing. This includes preparation and collection of necessary back up documentation and approvals
  • Completing Hotel Credit Card Authorization forms for Marketing, following a specific process & ensuring folios are received and shared with the Office Manager and Administrative Assistant.
  • File Maintenance, both digital & physical.
  • Maintaining Office Security protocols as they relate to the alarm system, being an after-hours alarm responder if necessary.
  • Ensuring cleanliness of the CEM & Marketing areas of the warehouse (Marketing assets/inventory) - this only involves reaching out to Marketing should these items be unkept in the warehouse as well as regular office maintenance & cleanliness.
  • Hotel & Event Agreements: preparation for approvals, obtaining approvals and signatures to full execution for the Marketing Department with support from the Office Manager/Administrative Assistant.
  • Screen incoming telephone calls; take and deliver accurate messages, respond to requests by gathering and providing information and/or relaying to the appropriate staff.
  • Prepare in Word, Excel, PowerPoint: agendas, reports, special projects, and other documents in support of departmental operations and objectives as they pertain to Marketing.
  • Working with the Administrative Assistant for device needs (phones and tablets) of the Marketing Department to ensure continuity.
  • Involvement in Internal Order Number requests as they pertain to the Marketing Department and communication of same to Administrative Assistant and Office Manager to ensure continuity.
  • Involvement with Marketing Budgets as directed by the Senior Marketing Director for Canada.
  • Accurately record minutes from Marketing meetings when required & assist with organizing, preparing, and presenting slides on the Canada Marketing monthly teams calls.
  • Additional responsibilities as assigned.

FAQs

What is the main purpose of the Administrative Assistant – Marketing position?

The primary purpose is to administratively support the Marketing team while collaborating with the Office Manager and the Senior Marketing Director for Canada, ensuring smooth operations within the Business Unit.

What qualifications are required for this position?

A High School Diploma is required, with college education preferred. A minimum of two years of prior Administrative Assistant experience is also preferred.

What software skills are necessary for this role?

Advanced skills in Excel, PowerPoint, and Word are required. Familiarity with Concur and SAP is considered an asset, but training will be provided.

Will I be responsible for financial tasks in this role?

Yes, responsibilities include creating Marketing check requests, completing Concur entries for corporate cards, and managing invoices with the Accounts Payable team.

How will this position handle confidentiality?

The role involves attending to sensitive matters with a high level of confidentiality and discretion while fostering positive relations with customers and co-workers.

Who will I report to in this position?

You will report to the Office Manager while also collaborating significantly with the Senior Marketing Director for Canada and other staff as needed.

Will there be opportunities to assist with marketing budgets?

Yes, involvement with Marketing Budgets is included as directed by the Senior Marketing Director for Canada.

What does the work environment look like for this role?

The work environment is dynamic, requiring the ability to handle multiple tasks and adapt to changing priorities effectively.

Is experience in the marketing field necessary for this position?

While marketing experience is not explicitly required, having an understanding of marketing operations would be beneficial.

What is the base pay range for this position?

The base pay range for the Administrative Assistant – Marketing position is CAD $42,120 - $56,160, depending on experience and qualifications.

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Monster Energy

Unleash the Beast!

Retail & Consumer Goods
Industry
1001-5000
Employees
2002
Founded Year

Mission & Purpose

Monster Energy is more than an energy drink, it is a lifestyle! We support the scene, our bands, our athletes, and our fans. We back athletes so they can make careers out of their passions. We strive to create immersive and authentic experiences that inspire. We celebrate with our fans and riders and employees! We are a brand that represents being the best at what we do. Join Us! Monster Energy is an affirmative action and equal opportunity employer.