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Administrative Assistant - Corporate Safety

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Orlando Health

1mo ago

  • Job
    Full-time
    Mid Level

AI generated summary

  • You need a high school diploma, 4 years of clerical or secretarial experience, and preferred intermediate Excel skills.
  • You will organize meetings, manage communications, maintain records, conduct research, prepare presentations, and support budgeting, while handling confidential information and providing customer service.

Requirements

  • - High school diploma or equivalent.
  • - Four (4) years clerical or secretarial experience.
  • - Intermediate Excel skills - Preferred.

Responsibilities

  • - Organize committee meetings
  • - Write formal minutes
  • - Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries.
  • - Screens calls and visitors.
  • - Operates copy machine and fax machine.
  • - Distributes incoming mail.
  • - Orders supplies.
  • - Establishes and maintains files and records on an ongoing basis.
  • - Conducts research, data collection, and some analysis of information.
  • - Schedules and maintains calendar of appointments.
  • - Organizes meetings including distributing materials, arranging of refreshments, transcribing minutes and makes travel arrangements if necessary.
  • - Works independently on special projects.
  • - Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc.
  • - Creates, prepares and coordinates presentations, including charts, graphs, etc.
  • - Creates and maintains databases and spreadsheets.
  • - May assist in preparing and/or monitoring budget.
  • - Performs routine problem solving.
  • - Works with sensitive employee information and confidential organization information.
  • - Interacts professionally with all levels of management.
  • - Significant employee contact and customer service.
  • - May provide work direction to other clerical personnel within the department.
  • - Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards.
  • - Maintains compliance with all Orlando Health policies and procedures.
  • - Maintains established departmental policies and procedures.
  • - Prioritizes workload to manage multiple priorities.
  • - Enhances professional growth and development through participation in education programs, current literature, and workshops.
  • - Performs other duties as assigned.

FAQs

What is the job title for this position?

The job title is Administrative Assistant - Corporate Safety.

Where is the job location?

The job location is Downtown Orlando.

What are the key responsibilities of this role?

Key responsibilities include organizing committee meetings, writing formal minutes, and possessing intermediate Excel skills (preferred).

What is the work schedule for this position?

The work schedule is First Shift.

What type of experience is required for this position?

Four (4) years of clerical or secretarial experience is required.

Is there any specific educational requirement for this role?

Yes, a high school diploma or equivalent is required.

Will the Administrative Assistant be expected to manage confidential information?

Yes, the role involves working with sensitive employee information and confidential organization information.

Are there opportunities for professional development in this position?

Yes, there are opportunities for professional growth and development through participation in education programs, current literature, and workshops.

What kind of skills should the ideal candidate possess?

The ideal candidate should have advanced secretarial skills, strong organizational abilities, customer service orientation, and intermediate Excel skills.

Will the Administrative Assistant have any supervisory responsibilities?

Yes, the Administrative Assistant may provide work direction to other clerical personnel within the department.

Orlando Health

A trusted leader inspiring hope through the advancement of health.

Science & Healthcare
Industry
10,001+
Employees
1918
Founded Year

Mission & Purpose

Orlando Health is a not-for-profit healthcare organization with $7.6 billion of assets under management that serves the southeastern United States. Headquartered in Orlando, Florida, the system was founded more than 100 years ago.