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Administrative Assistant for Disability Resources Logistics, Office of the Provost

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Carnegie Mellon University

Aug 28

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
  • Pittsburgh
  • Quick Apply

AI generated summary

  • You need a high school diploma or GED, 1-3 years of administrative support experience, preferably in higher education or rehabilitation, and a successful background check.
  • You will manage testing operations, coordinate accommodations, handle administration duties, support students, maintain records, and participate in campus events and meetings.

Requirements

  • Successful background check
  • Education: High School Diploma or GED
  • Years of experience: 1-3 years of administrative support experience; administration support experience in a higher education environment or rehabilitation services environment is preferred
  • A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Responsibilities

  • Core responsibilities include:
  • Testing Center Operations including among others, providing reception coverage as needed; coordinating the comprehensive schedule and assignment of proctored exams for students with related accommodations, ensuring confidentiality; overseeing exam preparation, proctoring, collection and pick-up; communicating with faculty and actively monitoring proctoring-related communications.
  • Testing Center Administrative Duties including among others, managing supply inventory and ordering; coordinating sign language interpreting, captioning schedules and video captioning processing; invoice processing in coordination with the Success Center Operations team; managing requests for accessible course materials; supporting the Director of Disability Resources with document, form, slide deck preparation and other administrative tasks; overseeing camera management software; maintaining records and data management of confidential materials, case notes, and exam materials in the web-based system; coordinating facility needs of the testing center.
  • Student Academic Success Center and Campus Engagement Participation in all team meetings, trainings, workshops, and representing Disability Resources and/or the Success Center at campus events and activities.
  • Service to the University Participation and volunteering for university wide events and activities. Participate in training, workshops, committee involvement, and general campus activities.

FAQs

What are the core responsibilities of the Administrative Assistant for Disability Resources Logistics?

The core responsibilities include coordinating testing center operations, managing administrative duties such as supply inventory and invoice processing, participating in student academic success initiatives, and providing service to the university through involvement in events and activities.

What is the work schedule for this position?

The work schedule is Monday-Friday from 11:00 am to 7:30 pm.

What qualifications are required for this position?

Candidates should have a High School Diploma or GED and 1-3 years of administrative support experience, preferably in a higher education or rehabilitation services environment. A combination of education and relevant experience may also be considered.

Is this position full-time?

Yes, this is a full-time position, working 37.5 hours per week.

What are the key qualities CMU is looking for in a candidate?

CMU seeks candidates who demonstrate excellent organizational, customer service, and communication skills, attention to detail, self-motivation, proactive problem-solving abilities, and computer proficiency.

Are there any specific software skills required for this position?

Yes, applicants should be proficient in MS Office, Adobe Pro, and Google Suite.

Is this position eligible for benefits?

Yes, this position offers a range of benefits for eligible employees, including medical, dental, vision insurance, retirement savings programs, tuition benefits, and paid time off.

Is the position operating in-person or remotely?

This position operates with an in-office presence 5 days a week.

Will CMU sponsor a work visa for this position?

No, CMU will not sponsor or take over sponsorship of an employment visa for this opportunity. Applicants must be currently authorized to work in the United States.

What kind of environment will I be working in?

You will be working in a fast-paced, welcoming, and inclusive environment that focuses on student-centered support and resources.

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Carnegie Mellon University

We learn, we make, we solve, we create, and we give it to the world.

Education
Industry
5001-10,000
Employees
1900
Founded Year

Mission & Purpose

Carnegie Mellon University founder Andrew Carnegie said: "My heart is in the work."​ No statement better captures the passion and drive of our people to make a real difference. At Carnegie Mellon, we're not afraid of the work. Our educational environment creates problem solvers, drivers of innovation and pioneers in technology and the arts. Employers in every field say our graduates are ready to hit the ground running the day they graduate. So, join us. Whether you're looking for a career or an education. Or both.