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Administrative Assistant for Volunteer Engagement and Chapter Relations

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WorkatHome-JobBoard

1mo ago

  • Job
    Full-time
    Junior & Mid Level
  • Government & Politics
    People, HR & Administration
  • Alexandria
    Remote

AI generated summary

  • You need a high school diploma (associates/bachelor's preferred), 2-3 years in admin/support, strong communication, Microsoft Office skills, and experience in event planning is a plus.
  • You will manage committee records, coordinate awards processes, support chapter communications, provide general admin support, handle outreach, and assist in event planning and logistics.

Requirements

  • High school diploma required; associate or bachelor's degree preferred.
  • 2-3 years of experience in an administrative or support role, preferably in a nonprofit or membership-based organization.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication skills.
  • Demonstrate initiative.
  • Maintain a high level of customer service.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with database management.
  • Ability to work both independently and as part of a team in a fast-paced environment.
  • Attention to detail and ability to manage multiple priorities effectively and to completion.
  • Experience in event planning and coordination is a plus.

Responsibilities

  • Committee Support: The ASA has over 50 committees, the members of which are ASA members who are appointed by ASA leadership and who serve on these committees as unpaid volunteers. The administrative assistant will maintain up-to-date records of committee members and appointment terms. Schedule Council meetings, including preparing and distributing agendas, and taking minutes. Track committee assignments and appointments to ensure alignment with organizational goals. Manage the distribution of materials and resources for committee members.
  • Awards Process Coordination: Provide administrative support for the organization's awards process, including managing nomination forms, tracking submissions, and coordinating with selection committees. Draft and distribute communications regarding the awards process and timelines. Organize logistics for award presentations and ceremonies, including materials preparation and coordination with ASA's meeting planners.
  • Chapter Relations Assistance: Support the communication between the national office and regional chapters by managing correspondence and ensuring chapter leaders have the resources they need. Organize and distribute chapter materials, guidelines, and updates. Track chapter activities and events, ensuring alignment with national goals. Provide administrative support for the scheduling and planning of COCGB meetings.
  • General Administrative Support: Maintain and organize files, databases, and records related to committee appointments, awards, and chapter activities. Handle day-to-day communication and inquiries from committee members, committee chairs, and chapter officers. Assist with the preparation of reports, presentations, and documentation as requested by the Associate Executive Director. Monitor deadlines and send reminders for key tasks, such as committee appointments, awards submissions, and chapter reporting. Provide administrative support for the national election process.
  • Communication and Outreach: Draft and send email and other communications to committee members and chairs, chapter leaders, and the broader membership regarding ongoing initiatives and opportunities. Manage incoming queries regarding the appointment process, awards, and chapter activities.
  • Event Support: Provide administrative and logistical support with planning and executing special events like awards ceremonies, chapter conferences, and volunteer recognition events. Prepare and distribute materials for awards ceremony, ensuring participants have the necessary information and resources.

FAQs

Is this position primarily remote?

Yes, this is mainly a remote position with occasional in-office requirements.

What are the educational requirements for this job?

A high school diploma is required, while an associate or bachelor's degree is preferred.

How much experience is necessary for applying?

Candidates should have 2-3 years of experience in an administrative or support role, preferably in a nonprofit or membership-based organization.

What skills are important for this role?

Important skills include excellent organizational and time-management abilities, strong written and verbal communication skills, initiative, customer service, proficiency in Microsoft Office Suite, and attention to detail.

Are there opportunities for professional development?

Yes, ASA offers excellent benefits, including tuition reimbursement, which supports professional development.

Is experience in event planning necessary for this role?

While experience in event planning and coordination is a plus, it is not strictly required.

How do I apply for this position?

You can submit your cover letter and resume via the job site or by e-mail to the specified contact.

What benefits does ASA provide?

ASA offers excellent benefits, including medical, dental, vision, 401k, tuition reimbursement, free parking, or subsidized public transportation.

What types of tasks will I be responsible for as an Administrative Assistant?

Responsibilities include committee support, awards process coordination, chapter relations assistance, general administrative support, communication and outreach, and event support.

What is the work environment like at ASA?

ASA fosters a collaborative work environment where you can work both independently and as part of a team in a fast-paced setting.

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