Logo of Huzzle

Home

Matches

Explore

Manage

ADMINISTRATIVE ASSISTANT I

image

State of Arizona

11d ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Tucson
  • 10hrs left

AI generated summary

  • You need knowledge of office management, report generation, confidentiality, and software skills. Require strong communication, organization, and one year of admin experience. TB test, driver’s license, and E-Verify needed.
  • You will organize workflows, handle confidential employee matters, assist with injury reports, maintain records, manage inventory, provide technical support, and process invoices.

Requirements

  • Knowledge of:
  • Principles and practices of administration and office management to include field OHU clinical setting
  • Report generation, including style and format
  • Confidentiality of medical records and files management
  • Computer usage and various software programs (Microsoft Office and Google Suite)
  • Operation and maintenance of standard office equipment
  • Agency policies and field OHU procedures and reporting requirements
  • Skill in:
  • Written and verbal communication
  • Establishing and maintaining interpersonal relationships
  • Organization
  • Typing and computer usage
  • Business English, including grammar, punctuation, and proofreading
  • Preparing and editing reports and correspondence
  • Ability to:
  • Learn administrative and management of operations under supervision
  • Analyze and summarize confidential data and statistical reports
  • Create spreadsheets
  • Plan, coordinate, prioritize, and resolve routine problems
  • Work in a prison environment
  • Selective Preference(s):
  • Minimum one (1) year of work experience in administrative tasks
  • A combination of training and experience in administrative areas
  • Pre-Employment Requirements:
  • In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.
  • Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).
  • All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Responsibilities

  • Schedules and organizes the work flow for the occupational health unit (OHU)
  • Handles confidential matters regarding employees and the agency
  • Prepares files for new hires
  • Assists the OHN in responding to client requests and needs, such as phone calls, emails, notifications, and written documents delivery
  • Data entry and daily processing of occupational and non-occupational injury reports
  • Assists in the maintenance of confidential occupational health medical records for active and inactive employees and prepares new files for new hires
  • Enters data and daily processing of occupational and non-occupational injury reports, including assisting the OHN on follow-up, and processing of Family and Medical Leave Act (FMLA), Temporary Work Assignment (TWA) and Modified Duty
  • Maintains weekly statistics reports regarding FMLA and TWA
  • Schedules and organizes the business workflow of the Occupational Health Unit (OHU)
  • Gathers medical records following employee requests, and compiles information to update technical manuals
  • Provides technical assistance and information to the general public and immediate staff according to Department procedures
  • Conducts research regarding verification of bills and processes invoices for proper payment
  • Sorts incoming and outgoing mail
  • Maintains the inventory of equipment and supplies
  • Drives on State business
  • Performs other duties appropriate to the assignment

FAQs

What are the primary responsibilities of the Administrative Assistant I position?

The primary responsibilities include scheduling and organizing workflow for the Occupational Health Unit, handling confidential employee matters, assisting the Occupational Health Nurse with client requests, data entry and processing injury reports, maintaining confidential medical records, and performing various administrative tasks as needed.

What qualifications are needed for the Administrative Assistant I role?

A minimum of one year of work experience in administrative tasks is preferred, along with a combination of training and experience in administrative areas.

Is experience in a healthcare setting required for this position?

While not explicitly stated as a requirement, knowledge of principles and practices in office management and familiarity with confidential medical records are considered beneficial for this role.

What is the salary for the Administrative Assistant I position?

The salary for the Administrative Assistant I position is $37,200.

How can I apply for the Administrative Assistant I position?

Interested candidates can apply through the Arizona Department of Corrections, Rehabilitation and Reentry job postings before the closing date of October 18, 2024.

Are there any pre-employment requirements for this position?

Yes, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and annually thereafter. Additionally, a valid state-issued driver’s license is required for those who drive on state business.

What benefits does the Arizona Department of Corrections offer?

Benefits include vacation and sick days, paid holidays, parental leave, a robust insurance plan, retirement programs, and optional employee benefits such as deferred compensation plans and wellness programs.

Will I need any special training for this position?

Yes, you may need to complete training related to agency policies, procedures, and any required driver training if applicable.

Is there potential for career advancement in this role?

Yes, there may be opportunities for advancement within the Arizona Department of Corrections as you gain experience and develop skills related to the position.

Do I need to have a specific type of driver's license to work in this role?

Yes, you must possess a current, valid state-issued driver’s license appropriate to the assignment, and maintain acceptable driving records as part of the pre-employment requirements.

State of Arizona

Government
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Arizona is on a mission to become the #1 state in the nation in which to live, work, play, get an education, and retire. Arizona state government plays a vital role in making this happen, and in order to maximize our potential the State of Arizona must operate in way that demonstrates a business-like approach. We are looking for enthusiastic and talented people to join the team.