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Administrative Assistant II

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Pima County

1mo ago

  • Job
    Full-time
    Junior Level
  • Tucson

AI generated summary

  • You need 2 years of secretarial/administrative experience and 1 year as Administrative Assistant I with Pima County. Valid AZ Class D driver license may be required.
  • You will handle calls, provide information, manage documents, maintain filing systems, process payments, schedule meetings, and train staff on office procedures.

Requirements

  • (1) Two (2) years of experience performing secretarial or administrative tasks providing support to a department, specialized program, or small business.
  • (2) One year with Pima County in an Administrative Assistant I position. Qualifying education and experience must be clearly documented in the "Education" and "Work Experience" sections of the application. Do not substitute a resume for your application or write "see resume" on your application.
  • Licenses and Certifications: Some positions require a valid Arizona Class D driver license at the time of application or appointment.
  • Physical/Sensory Requirements: Physical and sensory abilities will be determined by position.

Responsibilities

  • Responds to public and staff by providing general information pertaining to departmental or program activities
  • Answers single- and multi-line telephones, routes calls and relays messages
  • Resolves routine problems in person, by phone and through correspondence with complainant
  • Requests specific information by telephone
  • Checks documents for completeness and accuracy and issues licenses and permits
  • Types and word processes a variety of documents such as correspondence, reports, forms, contracts, requisitions and claims
  • Edits documents for grammar, punctuation, spelling and format
  • Codes, confirms, enters, updates, and retrieves data using automated filing systems
  • Verifies accuracy of data entered into the system and corrects information by making updates, additions or deletions as required, and prints reports
  • Establishes and maintains filing systems and retrieves documents from files as required
  • Researches document files and automated records for specific information
  • Copies and distributes materials and acts as key operator for copy machine
  • Reads, screens and directs mail and composes answers to routine correspondence
  • Calculates fees, records payments and balances routine accounts
  • Operates various office equipment such as typewriters, computer terminals and personal computers, facsimile machines, photocopiers and calculators
  • Performing moderately complex word processing activities such as preparation of charts, graphs and tables
  • Transcribing a variety of correspondence, reports and documents from dictating equipment
  • Scheduling and arranging meetings, conferences, interviews and other appointments
  • Training other staff members in office procedures and clerical activities
  • Assigning and reviewing the work of staff performing typing, filing and other routine clerical activities

FAQs

What is the pay range for the Administrative Assistant II position?

The pay range for the Administrative Assistant II position is $16.54 - $19.43 per hour for the hiring range, and the full range is $16.54 - $22.33 per hour.

What are the minimum qualifications required for this position?

The minimum qualifications include two years of experience performing secretarial or administrative tasks, relevant experience from an accredited college may be substituted, or one year of experience in an Administrative Assistant I position with Pima County.

What types of tasks will I be responsible for in this role?

Responsibilities include responding to inquiries, managing data entry, maintaining organized electronic files, handling clerical tasks, drafting and formatting documents, and scheduling appointments.

Are there any specific licenses or certifications required for this position?

Some positions require a valid Arizona Class D driver license at the time of application or appointment.

Will I need to undergo a background check if selected for this position?

Yes, successful candidates will receive a post-offer, pre-employment background screening which includes verification of work history, education, and criminal conviction history.

Is there training involved for new hires in this position?

Yes, the role may involve training other staff members in office procedures and clerical activities.

What is the application process for this position?

Candidates must document their qualifying education and experience in the application, as Pima County Human Resources will assess applications to determine eligibility based on the listed qualifications.

Does Pima County promote diversity and inclusion in its hiring practices?

Yes, Pima County Government is an Equal Employment Opportunity employer committed to an inclusive and diverse workforce, and does not discriminate based on various characteristics protected by law.

Pima County

Accountable. Respectful. Ethical. We A.R.E. Pima County!

Government
Industry
5001-10,000
Employees
1864
Founded Year

Mission & Purpose

With a population of over 1 million people, Pima County is the second-biggest county (by population) in Arizona. It’s home to Tucson, the second-largest city in Arizona after Phoenix. Situated in the heart of the Sonoran Desert, Pima County is known for much more than its spectacular saguaros and stunning sunsets. A day trip can take you from the desert floor to the mountains of the Coronado National Forest to the top of Mt. Lemmon, the southernmost ski destination in the United States. The county's economy is driven by a mix of industries, including government, education, healthcare, and technology. The University of Arizona, located in Tucson, is the largest employer in the county, boasting world-class researchers, top-ranked academic programs, and NCAA-championship caliber athletic teams. Pima County has a rich cultural history, with evidence of human habitation in the area dating back thousands of years. It’s home to the Tohono O'odham Nation and the Pascua Yaqui Tribe. In addition, 40 percent of the County’s population is of Hispanic/Latino origin. Tourism is also an important industry in Pima County, with attractions such as the Saguaro National Park, the Arizona-Sonora Desert Museum, and the Pima Air & Space Museum drawing millions of visitors each year. Other urban areas include Oro Valley, Marana, Sahuarita, Green Valley, Ajo, and South Tucson.