Administrative Assistant III

Aon

3mo ago

Job
Full-time
Senior Level
People, HR & Administration
Lincolnshire

AI generated summary

You need 6+ years as an administrative assistant, exceptional customer service, strong writing and organization skills, discretion with confidentiality, and advanced Microsoft Office proficiency.
You will manage schedules, coordinate meetings, handle travel and expenses, communicate with leaders, and assist with various administrative tasks while ensuring confidentiality and quality results.

Requirements

Minimum of 6+ years of validated experience as an administrative assistant.
Displays exceptional customer service skills and attention to detail.
Superior writing skills—grammar, punctuation, spelling, and proofreading.
Self-motivated teammate with ability to work independently under minimal supervision.
Demonstrates strong organization and project management skills.
Demonstrates discretion on highly confidential matters.
A wide degree of creativity and latitude.
Suggests approaches for resolving problems and maintains an elevated level of confidentiality.
Ability to collaborate with clients and the team, always maintaining integrity with a positive demeanor.
Self-directed prioritizing of work and projects; demonstrates measurable progress through open communication to leaders and team members consistently and with quality.
Advanced level computer literacy in Microsoft Office Suite and other programs as applicable.

Responsibilities

The person in this role responds promptly, thoughtfully to work on requests from senior leaders.
They are adaptable to changing work environments in the office, shifting priorities, and new situations.
Additionally, the Administrative Assistant possess the skills and ability to partner with leaders on confidential matters, communicate optimally and appropriately with internal resources, clients (where applicable), and other parties in an office based and virtual working environment.
Create and maintain Distribution Groups, schedules, and facilitating meetings, either virtual or in-person, securing room reservations and food ordering/delivery, if required.
Acts as a primary point of contact for the team (e.g., independently seeks out answers to questions, takes initiative, leverages network of resources to solve problems)
Assists with overflow work from other areas of the business; provide backup support to other AAs as warranted.
Prepares, produces, and proofreads sophisticated presentations and correspondence, graphic presentations, and other documents, including editing for grammar, punctuation, and clarity.
Submits printing requests for meetings and other needs as necessary; ensures accuracy of printed materials before distribution.
Research and book travel arrangements.
Prepares and submits expense reports.
Records time accurately and submits according to corporate guidelines.
Attends business town halls; Coordinate, schedule and prepare presentations for client and internal meetings.
Serves as an experienced resource for Aon branding.
Maintains OneDrive files, databases, or SharePoint sites as applicable.
Prioritizes work, makes measurable progress on assignments, and delivers quality results with an understanding of practice/business terminology.
Coordinates complex meeting logistics in-person and virtually; may include, but not limited to, budgeting, travel, room reservations, meeting room logistics and materials, and catering.
Actively participates in leadership meetings for follow ups and note taking when applicable.
Delegate for email management, time recording, full calendar management, expense approvals, and other special projects when applicable.
Coordinates projects and works independently.
Ability to compose materials from rough notes or independent knowledge of circumstances.
Acts as liaison between the executive and their colleagues, clients, and other collaborators
Strategic, solves problems, and establishes procedures that result in process improvements.
Subject matter authority for internal tools and resources.
Assists Administrative Operations Managers (AOMs) with special initiatives and workstreams.
Demonstrates leadership by supplying agenda topics and openly participating in meetings or other forums.
This list is not all-inclusive; other tasks may vary based on business need.

FAQs

What is the primary location for this job?

This job is based out of our Lincolnshire, Illinois office.

Is this position full-time or part-time?

This is a full-time position.

What kind of previous experience is required for this role?

A minimum of 6+ years of validated experience as an administrative assistant is required.

What types of skills are essential for success in this role?

Essential skills include exceptional customer service, strong writing and proofreading abilities, organization, project management, and advanced computer literacy in Microsoft Office Suite.

Are there any flexibility options in work arrangements?

Yes, there is flexibility for alternate work arrangements after a period of time.

Does Aon offer any performance incentives?

Yes, consideration for long-term incentive awards may be offered at Aon’s discretion.

What benefits are included for full-time employees?

Benefits include a 401(k) savings plan, medical, dental, and vision insurance, paid time off, employee stock purchase plan, and more.

Is there support for continuous learning and development?

Yes, Aon has a culture that inspires and equips colleagues to learn, share, and grow, helping them achieve their fullest potential.

Can people with disabilities apply for this job?

Yes, Aon provides reasonable adjustments for individuals with disabilities during the job application, interview process, and to perform essential job functions once onboard.

Are there any specific salary ranges advertised for this position?

Yes, the salary range for this position is $60,000 - $72,000 annually, depending on education, experience, skills, and geographic location.

What is the job's official title?

The official title of the job is Administrative Assistant III.

Aon

Aon is in the business of better decisions

Consulting

Industry

10,001+

Employees

1940

Founded Year

Mission & Purpose

Aon is a global professional services firm that specializes in risk management, insurance brokerage, and human resources solutions. They offer a wide range of services including risk assessment, insurance brokerage, retirement and health solutions, and data analytics. Aon's ultimate mission is to empower clients to manage risk effectively, optimise their resources, and make informed decisions that drive business growth and resilience. Their purpose is to help clients navigate the complexities of risk and talent management, providing innovative solutions and insights that enable organisations to mitigate risks, protect assets, attract and retain talent, and enhance overall operational performance. Aon aims to be a trusted advisor, offering customised solutions that address the unique challenges of their clients across industries, ensuring they are well-prepared and positioned for success in a rapidly changing world.