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Administrative Assistant III

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Bank of America

10d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Banking & Finance
  • Frankfurt

AI generated summary

  • You must be fluent in German and English, have strong admin experience, excellent multitasking skills, advanced PC proficiency, a professional demeanor, and effective communication abilities.
  • You will manage diaries, handle confidential information, arrange travel and meetings, respond to calls and emails, and process expenses using internal systems.

Requirements

  • Fluent in German as well as English.
  • Proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking.
  • Proactive style and ability to work independently and as a team player
  • Excellent organizational and multitasking abilities.
  • Capable to work efficiently in a pressurised environment
  • Excellent PC skills including Word, Excel, PowerPoint and Outlook
  • Flexible approach to overtime and out of hours working patterns
  • Mature, calm and professional attitude at all times
  • Accuracy and numeracy
  • Excellent communication skills at all levels written and verbally in German and English
  • Confidence at dealing with people of all levels both internally and externally

Responsibilities

  • Diary management, including organising internal/external meetings
  • Handling sensitive and confidential material and information
  • Establish professional and effective communication at all levels with internal stakeholders and assistants in your area
  • Cultivating relationships with external clients and their assistants, develop knowledge of banker’s clients, transactions and specific individuals where possible.
  • Manage professional response to telephone calls, taking ownership of queries
  • Management of email system, prioritising and responding where appropriate.
  • Arranging complex domestic and international travel in high volumes – booking in advance where possible to ensure cost effectiveness and ensuring appropriate Visas have been obtained
  • Arranging conference calls and video conferences internally and externally
  • Understanding the internal systems for BofA such as Concur, iTrack forms/Salesforce/ (Training will be given for all internal systems).
  • Handling expenses using Concur system – with a general understanding of the bank’s policies
  • Pre-empt and highlight to the Business Manager out of policy expenses

FAQs

What is the location of the Administrative Assistant III position?

The position is located in Frankfurt.

What company is offering the Administrative Assistant III position?

The position is offered by Bank of America.

What type of work environment does Bank of America promote?

Bank of America promotes a diverse and inclusive workplace for everyone.

What team will the Administrative Assistant III be supporting?

The Administrative Assistant III will support the Global Corporate and Investment Banking Group.

What skills are required for this role?

Strong organizational skills, attention to detail, excellent communication abilities in German and English, and the ability to multitask and work under pressure are required.

Is prior experience in Corporate or Investment Banking preferred for this role?

Yes, proven experience as an administrative assistant, office manager, or in a similar role, preferably in Corporate or Investment Banking, is preferred.

What are some of the key responsibilities of the Administrative Assistant III?

Key responsibilities include diary management, arranging travel, managing email communications, and handling confidential information.

Is proficiency in software applications required for this position?

Yes, excellent PC skills including Word, Excel, PowerPoint, and Outlook are required.

Is fluency in languages necessary for the role?

Yes, fluency in both German and English is required.

What is the application process for the Administrative Assistant III position?

The application process typically involves submitting your resume and cover letter, after which selected candidates will be interviewed based on their skills and qualifications.

Does Bank of America offer flexibility in work arrangements?

Yes, Bank of America offers a multi-faceted approach to flexibility, depending on the various roles in the organization.

Are there opportunities for career growth within Bank of America?

Yes, working at Bank of America provides opportunities to learn, grow, and make an impact in your career.

Is there an emphasis on conduct and judgment at Bank of America?

Yes, good conduct and sound judgment are crucial to the long-term success of the organization.

Are there any special considerations for candidates with disabilities during the recruitment process?

Yes, Bank of America strives to ensure that recruitment processes are accessible for all candidates and encourages them to communicate any adjustment requirements.

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Bank of America

Helping to make financial lives better through the power of every connection.

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Employees

Mission & Purpose

Bank of America is one of the world's largest financial institutions, serving individuals, small- and middle-market businesses and large corporations with a full range of banking, investing, asset management and other financial and risk management products and services. The company serves approximately 56 million U.S. consumer and small business relationships. It is among the world's leading wealth management companies and is a global leader in corporate and investment banking and trading. This LinkedIn company page is moderated. For more information, please visit: https://bit.ly/32FDdQr. For account issues, please visit: https://bit.ly/2GeTIeP.

Culture & Values

  • Deliver together

    We believe in the importance of treating each client and teammate as an individual and treating every moment as one that matters. We strive to go the distance to deliver, with discipline and passion. We believe in connecting person-to-person, with empathy and understanding. We believe everything we do for our clients, teammates and the communities we serve is built on a solid business foundation that delivers for shareholders.

  • Act responsibly

    We believe that integrity and the disciplined management of risk form the foundation of our business. We are aware that our decisions and actions affect people’s lives every day. We believe in making decisions that are clear, fair and grounded in the principles of shared success, responsible citizenship and community building.

  • Realize the power of our people

    We strive to help all of our employees reach their full potential. We believe that diverse backgrounds and experiences make us stronger. We respect every individual and value our differences - in thought, style, sexual orientation, gender, gender identity and expression, race, ethnicity, culture, age, ability and experience.

  • Trust the team

    We believe great teams are built on mutual trust, shared ownership and accountability. We act as one company and believe that when we work together, we best meet the full needs of our clients, and deliver value to our shareholders.