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ADMINISTRATIVE ASSISTANT III

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State of Arizona

14d ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Phoenix

AI generated summary

  • You need a high school diploma or GED, four years of clerical experience, strong communication skills, PC proficiency, and knowledge of Microsoft Office.
  • You will support CASA programs by tracking projects, organizing meetings, managing communication, staffing the reception desk, producing reports, and assisting with training sessions.

Requirements

  • This position requires a high school diploma or GED and four years progressively responsible clerical experience.
  • This position requires excellent interpersonal and written/verbal communications skills, the ability to communicate effectively and tactfully with highly emotional callers, as well as the ability to manage multiple projects at one time.
  • Additionally, this position requires a high degree of accuracy, knowledge of operation and capabilities of personal computers and proficient use of Microsoft Office products such as Outlook, Word, Excel, and PowerPoint, and skills in planning, implementing coordinating, and applying administrative procedures and support services.
  • Travel level: up to 5%

Responsibilities

  • Under the supervision of the CASA (Court Appointed Special Advocate) Program Manager, this position serves as a team member of the Dependent Children's Services support pool and is responsible for the administrative work associated with the CASA, Court Improvement, Foster Care Review Board, and Parent Assistant Hotlines.
  • This position will perform administrative tasks to support the work of the CASA Program Manager, and is responsible for tracking all program projects and initiatives including organizing meetings, creating and editing forms, mailings, meeting room set-up, scheduling of equipment, prepare purchase requisitions and review disbursements for compliance with purchase requisitions, contracts, funding agreements, or tracking inter and intra department monthly, quarterly and annual informational, statistical and financial reports and obligations.
  • It is the primary point of contact between the state office and local programs in all 15 counties and the record keeper of interactions with those programs and outside agencies.
  • This position requires developing professional relationships and in depth institutional and current knowledge of policies and procedures to ensure consistency in collaborative efforts with the counties.
  • Other duties include staffing the Dependent Children's Services reception desk, make travel arrangements, producing monthly activity and statistical reports from the CASAaz database.
  • This position may also be required to attend and assist with Saturday CASA training sessions or other division training events.
  • This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

FAQs

What is the hiring salary for the Administrative Assistant III position?

The hiring salary for the Administrative Assistant III position is $40,789.00 annualized, which equates to $19.61 hourly.

Is this position eligible for any referral incentives?

Yes, this position is eligible for an employee referral incentive payment of $1,000.00, subject to conditions.

What are the minimum requirements for applying to this position?

The minimum requirements include a high school diploma or GED and four years of progressively responsible clerical experience, along with excellent interpersonal and written/verbal communication skills.

What types of tasks will the Administrative Assistant III handle?

The Administrative Assistant III will perform administrative tasks such as organizing meetings, editing forms, scheduling equipment, tracking program projects, and producing monthly reports, among other duties.

How many hours per week is this position?

This position is a regular, full-time position.

Is there a possibility for a hybrid-telework schedule?

Yes, the position may be eligible for a hybrid-telework schedule after the employee has completed three months of employment and demonstrated their ability to perform assigned tasks.

Will I need to communicate with highly emotional callers?

Yes, this position requires the ability to effectively and tactfully communicate with highly emotional callers.

Can I apply for this position using any other method besides the provided link?

No, only applications submitted through the provided link will be considered.

What does the selection process entail?

The selection process may include computer testing in relevant applications, as well as first and/or second round panel interviews.

Is the Arizona Supreme Court an equal opportunity employer?

Yes, the Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer.

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State of Arizona

Government
Industry
10,001+
Employees
1912
Founded Year

Mission & Purpose

Arizona is on a mission to become the #1 state in the nation in which to live, work, play, get an education, and retire. Arizona state government plays a vital role in making this happen, and in order to maximize our potential the State of Arizona must operate in way that demonstrates a business-like approach. We are looking for enthusiastic and talented people to join the team.