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Administrative Assistant (Innovation) AC

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NHS Scotland

Today

  • Job
    Full-time
    Junior & Mid Level
  • Research & Development
    People, HR & Administration
  • Dunfermline

AI generated summary

  • You must be an excellent communicator with strong IT skills and substantial admin experience. Discuss with your manager if internal; confirm right to work if not a UK/Ireland national.
  • You will provide administrative support to the team, manage enquiries, and assist with project tasks related to the Reducing Drug Deaths initiative, ensuring deadlines are met throughout the project.

Requirements

  • You will be an excellent communicator, with strong interpersonal, decision-making, and organisational skills, with the ability to work independently and efficiently.
  • You will have excellent IT skills, be attentive to detail, and have experience using videoconferencing and Microsoft Teams effectively.
  • You must have substantial experience in administration, or a formal degree or equivalent with experience providing relevant administrative support to a team.
  • Existing permanent employees must first discuss this opportunity with their substantive line manager.
  • External applicants, with continuous NHS Service, must also have in place a secondment agreement, from their existing board to apply for this post.
  • NHS Fife is legally obliged to ensure all its employees are legally entitled to work in the United Kingdom.
  • If you are not a United Kingdom (UK) or Irish National, you are required to confirm your right to work in your application.

Responsibilities

  • Your primary responsibilities will include providing a high standard of administrative support to the Innovation Manager, and the Senior Project Manager, as well as the wider Innovation Team, including acting as the first point of contact for all enquiries and responding or referring on as necessary.
  • You will provide effective and efficient project support and administration service to the Innovation Team to support the Reducing Drug Deaths Open Innovation National Catalyst Challenge, as well as meeting project deadlines on an ongoing basis throughout the project lifecycle.

FAQs

What is the primary role of the Administrative Assistant in this position?

The primary role is to provide high-standard administrative support to the Innovation Manager, Senior Project Manager, and the wider Innovation Team, while coordinating with other core regional HISES staff.

Is previous experience required for this role?

Yes, substantial experience in administration is required, or a formal degree or equivalent with experience providing relevant administrative support to a team.

Where will the role be primarily based?

The role will primarily be based in the Research, Innovation and Knowledge (RIK) Department at Queen Margaret Hospital, Dunfermline.

Will there be opportunities for travel in this position?

Yes, you may be expected to travel to other NHS Fife sites, across the South East of Scotland and other UK nations as required.

Is prior approval needed for existing NHS employees to apply for this position?

Yes, existing permanent employees must discuss the opportunity with their substantive line manager before applying.

What communication skills are required for this role?

The candidate must be an excellent communicator, demonstrating strong interpersonal, decision-making, and organisational skills.

Are external applicants required to have any specific agreements to apply?

Yes, external applicants with continuous NHS Service must have a secondment agreement in place from their existing board to apply for this post.

What IT skills are necessary for this role?

Excellent IT skills are necessary, with experience using videoconferencing and Microsoft Teams effectively.

What is the current full-time working week for this position?

As of 1 April 2024, the full-time working week will change from 37.5 to 37 hours, with no change in pay.

Does NHS Scotland have any policies regarding equality and diversity?

Yes, NHS Scotland is committed to encouraging equality and diversity among its workforce and eliminating unlawful discrimination, aiming for a truly representative workforce.

NHS Scotland

Science & Healthcare
Industry
10,001+
Employees
1948
Founded Year

Mission & Purpose

Their mission is to provide healthcare services that are accessible to all residents of Scotland, promoting health and wellbeing while delivering high-quality care. Their purpose encompasses delivering comprehensive healthcare services, from primary care to specialized treatments, with a focus on improving health outcomes and ensuring equitable access to healthcare for all Scottish residents. They also emphasize public health initiatives and disease prevention strategies to enhance the overall health of the population.