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ADMINISTRATIVE ASSISTANT (OEC)

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City of Houston

2mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Houston

AI generated summary

  • You need a Bachelor's degree, one year of admin experience (or equivalent), and advanced skills in MS Office. Knowledge of SAP and KRONOS is preferred. Veterans get preference if qualified.
  • You will provide administrative support, draft documents, investigate issues, track inventory and budget, manage P-card programs, and foster relationships with stakeholders.

Requirements

  • EDUCATIONAL REQUIREMENTS:
  • Bachelor's degree in Business Administration, Liberal Arts, or a related field.
  • Experience Requirements
  • One year of administrative experience is required. Professional experience related to the type of work to be performed may substitute for the educational requirement on a year-for-year basis.
  • License Requirements
  • None
  • PREFERENCES
  • Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
  • Working knowledge of SAP
  • Working knowledge of KRONOS
  • Advanced MS Office Word, Excel, Outlook, PowerPoint skills

Responsibilities

  • Provide analytical, administrative, and management support to the Deputy Chief Communications Officer in the Office of Emergency Communications.
  • Draft, research, and prepare correspondence, reports, and other documents; proof/edit documents for accuracy, content and format.
  • Investigate problems/potential problems by means of written and verbal communications; prepare findings and recommend solutions.
  • Assist with data entry/tracking of employee physician verification forms.
  • Track inventory.
  • Distribute annual service awards.
  • Foster strong working relationships with both internal and external contacts and stakeholders.
  • Assist with budget preparation and monitor/track budget and spending.
  • Use on-line banking program and other systems to manage P-card program.

FAQs

Who can apply for this position?

Applications are accepted from COH (City of Houston) Employees only.

What are the work hours for this role?

The work hours are Monday to Thursday from 6:00 am to 4:30 pm, although this is subject to change.

What is the educational requirement for this position?

A bachelor's degree in Business Administration, Liberal Arts, or a related field is required.

Is prior experience required for this role?

Yes, one year of administrative experience is required. Professional experience related to the type of work may substitute for the educational requirement on a year-for-year basis.

Are there any specific software skills preferred for this job?

Preference shall be given to candidates with working knowledge of SAP and KRONOS, as well as advanced skills in MS Office Word, Excel, Outlook, and PowerPoint.

Is this position subject to any testing?

Yes, the department may administer a skills assessment test as part of the selection process.

Does this job require drug testing?

Yes, this position is subject to random drug testing.

What is the salary range for this position?

The salary range is classified under Pay Grade 17, and specific salary offers are based on qualifications and existing pay rates of other employees in the same classification.

How can I apply for this job?

Applications must be submitted online through the City of Houston's official website at www.houstontx.gov during the active posting period.

What kind of support is available for applicants needing accommodations?

If you need special services or accommodations, you can call 832-394-6903 for assistance.

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City of Houston

"HOUSTON: THE CITY WITH NO LIMITS"

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Industry
10,001+
Employees
1836
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Mission & Purpose

Home to a respected and energetic cultural arts scene, celebrated restaurants featuring flavors from 35 countries, world-renowned theater groups and the brains behind U.S. space exploration, Houston is a diverse metropolis brimming with personality. With nearly 21,000 concerts, plays, exhibitions and other arts programs presented in Houston annually, residents and visitors have access to a wide variety of cultural programs. On any given night, it's a safe bet that there's a show somewhere in Houston's Theater District. More than 2 million people visit the Downtown area each year to attend one of the city's world-class performances. Within the Museum District you will find eighteen world-class institutions, including the Menil Collection, Museum of Fine Arts, Houston and the Houston Museum of Natural Science are clustered in this area, drawing a reported seven million visitors to the district each year. Houston’s restaurant scene is as ethnically diverse as its 4 million residents. ForbesTraveler.com ranked Houston as one of the best restaurant cities in America. The city is jam-packed with more than 8,000 tempting eateries that feature culinary flavors from more than 35 countries. With 56,405 acres of total park space, Houston rates first among the nation's 10 most populous cities in total acreage of park land. The 165 public and private golf courses around the city and teams in nearly every major professional sport keep sports fever high year-round.