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Administrative Assistant, Public Policy & Communications

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Netflix

20d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Toronto

AI generated summary

  • You need 5+ years as an executive assistant, strong communication skills, event organization experience, Google and MS proficiency, discretion, prioritization ability, and French skills are a plus.
  • You will manage calendars, schedule meetings, coordinate travel, process contracts and expenses, assist with onboarding, plan offsites, and communicate professionally with partners.

Requirements

  • 5+ years as an executive/administrative assistant
  • Prior experience supporting executives is preferred
  • Event organization experience
  • Strong written and verbal communication skills and the ability to multi-task
  • Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
  • Ability to be discrete and maintain confidential information
  • Understanding of how to prioritize and respond accordingly
  • Team-player who operates in a fast-paced team-oriented setting
  • French language skills are a plus.

Responsibilities

  • Maintain calendars for 2 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
  • Coordinate travel arrangements, both domestically and internationally
  • Processing contracts and invoices, liaising with internal Finance partners, and maintaining budget trackers
  • Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  • Process expense reports
  • Assist with onboarding new hire tasks for this team
  • Display professionalism in communication with internal and external partners
  • Performing ad hoc tasks and research

FAQs

What are the main responsibilities of the Administrative Assistant in this role?

The main responsibilities include maintaining calendars for executives, coordinating travel arrangements, processing contracts and invoices, planning team offsites, processing expense reports, assisting with onboarding tasks, and performing ad hoc tasks and research.

How many years of experience are required for this position?

A minimum of 5 years of experience as an executive or administrative assistant is required.

Is prior experience supporting executives preferred?

Yes, prior experience supporting executives is preferred.

What skills are essential for this role?

Essential skills include strong written and verbal communication, the ability to multitask, proficiency in Google applications and MS Word/Excel, discretion in handling confidential information, and effective prioritization.

Are French language skills considered an asset for this position?

Yes, French language skills are considered a plus.

What does the compensation structure look like for this role?

The compensation consists solely of an annual salary, and employees have the option to choose how much of their compensation they want in salary versus stock options. The salary range for this role is $60,000 - $240,000.

What kind of benefits does Netflix offer?

Netflix offers comprehensive benefits including Supplemental Health and Dental Plans, Mental Health support, an RRSP Retirement Plan with employer match, Stock Option Program, Disability Programs, Family-forming benefits, Life and Serious Injury Benefits, and varying paid leave programs.

What is the policy on vacation and paid time off?

Full-time hourly employees accrue 35 days annually for paid time off, while full-time salaried employees are entitled to flexible time off immediately.

How does Netflix approach diversity and inclusion in the workplace?

Netflix celebrates diversity and recognizes that a variety of thoughts and backgrounds build stronger teams. The company takes diversity and inclusion seriously and does not discriminate based on various factors including race, religion, gender, and other characteristics.

Netflix

Where you come to do the best work of your life. Follow @WeAreNetflix on Twitter, IG, Facebook, & Youtube for more

Entertainment & Media
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Netflix is a leading global streaming service that offers a vast library of movies, TV shows, and original content to subscribers. Their primary goal is to provide entertainment and storytelling that captivates and resonates with audiences worldwide, transcending borders and demographics. Netflix's fundamental objective is to be the premier destination for viewers seeking diverse and high-quality content, fostering a culture of binge-worthy narratives and pushing the boundaries of digital entertainment.