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Administrative Assistant, Public Policy & Communications

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Netflix

19d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Toronto

AI generated summary

  • You should have 5+ years as an executive/admin assistant, event planning experience, strong communication skills, and proficiency in Google and MS Office. French skills are a plus.
  • You will manage calendars, arrange travel, process contracts and expenses, plan events, assist with onboarding, and perform research while maintaining professional communication.

Requirements

  • 5+ years as an executive/administrative assistant
  • Prior experience supporting executives is preferred
  • Event organization experience
  • Strong written and verbal communication skills and the ability to multi-task
  • Proficiency in Google Preferred: Gmail, GCalendar, Google Docs, Google Groups, MS Word/Excel
  • Ability to be discrete and maintain confidential information
  • Understanding of how to prioritize and respond accordingly
  • Team-player who operates in a fast-paced team-oriented setting
  • French language skills are a plus.

Responsibilities

  • Maintain calendars for 2 executives and alignment with their direct reports, including scheduling meetings both internally and externally, and booking various events
  • Coordinate travel arrangements, both domestically and internationally
  • Processing contracts and invoices, liaising with internal Finance partners, and maintaining budget trackers
  • Plan team and cross-functional offsites through coordination with hotels and vendors for lodging, catering, flights, A/V, and transport
  • Process expense reports
  • Assist with onboarding new hire tasks for this team
  • Display professionalism in communication with internal and external partners
  • Performing ad hoc tasks and research

FAQs

What are the primary responsibilities of the Administrative Assistant?

The primary responsibilities include maintaining calendars for executives, coordinating travel arrangements, processing contracts and invoices, planning team events, processing expense reports, assisting with onboarding, and performing ad hoc tasks and research.

What qualifications are required for this role?

Candidates should have 5+ years of experience as an executive/administrative assistant, prior experience supporting executives, event organization experience, strong communication skills, proficiency in Google and MS Office applications, and the ability to maintain confidentiality.

Is experience supporting executives preferred?

Yes, prior experience supporting executives is preferred for this role.

What tools and software should I be proficient in?

Proficiency in Google applications (Gmail, Google Calendar, Google Docs, Google Groups) and MS Word/Excel is expected.

Are there any language requirements for this position?

French language skills are considered a plus for this position.

What is the compensation structure for this role?

The compensation consists solely of an annual salary without bonuses, allowing you to choose how much of your compensation you want in salary versus stock options, with a salary range of $60,000 - $240,000.

What benefits does Netflix offer?

Netflix offers comprehensive benefits including Supplemental Health and Dental Plans, Mental Health support, RRSP Retirement Plan with employer match, Stock Option Program, Disability Programs, Family-forming benefits, Life and Serious Injury Benefits, and paid leave of absence programs.

What is the paid time off policy?

Full-time hourly employees accrue 35 days annually for paid time off, while full-time salaried employees are immediately entitled to flexible time off.

Does Netflix promote diversity and inclusion?

Yes, Netflix recognizes and celebrates diversity, actively promoting an inclusive environment by not discriminating on various personal characteristics.

Is event organization experience necessary for the Administrative Assistant role?

Yes, event organization experience is one of the qualifications preferred for this position.

Netflix

Where you come to do the best work of your life. Follow @WeAreNetflix on Twitter, IG, Facebook, & Youtube for more

Entertainment & Media
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Netflix is a leading global streaming service that offers a vast library of movies, TV shows, and original content to subscribers. Their primary goal is to provide entertainment and storytelling that captivates and resonates with audiences worldwide, transcending borders and demographics. Netflix's fundamental objective is to be the premier destination for viewers seeking diverse and high-quality content, fostering a culture of binge-worthy narratives and pushing the boundaries of digital entertainment.