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Administrative Assistant/Receptionist

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Corgan

Aug 22

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Austin

AI generated summary

  • You should have strong organizational and communication skills, a degree with 5+ years of experience, MS Office proficiency, and the ability to multitask with attention to detail.
  • You will manage schedules, process expenses, arrange meetings, greet visitors, handle correspondence, support travel, and assist with marketing and special projects.

Requirements

  • Qualified candidates should exhibit strong organizational and communication skills, along with high attention to detail and a “can do” attitude.
  • Must have ability to multi-task numerous duties and prioritize accordingly.
  • Bachelors or Associates degree preferred along with 5+ years experience; or equivalent combination of education and experience.
  • Proficient MS Office skills required.
  • Familiarity with PowerPoint and Excel is a plus.

Responsibilities

  • - Process expense statements for the staff members on the studio
  • - Coordinate and arrange meetings, prepare agendas, arrange food, and record and transcribe minutes of meetings.
  • - Maintain team calendars
  • - Prepare AIA documents as requested
  • - Compose and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters.
  • - Transcribe memos, letters and field reports for assigned team.
  • - Reserve conference rooms. Maintain appearance of these conference rooms following scheduled meetings.
  • - Answers and screen telephone call and arranges conference calls
  • - Coordinate business travel for staff members on the teams, including flights, cars rentals, hotels and other reservations as necessary
  • - Greet scheduled visitors and direct to appropriate area or person.
  • - Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.
  • - Assist with team marketing efforts, including creating and/or editing presentations, updating resumes and submitting proposals.
  • - Provide back-up support to Receptionist when needed
  • - Assist with special projects and research as needed

FAQs

What are the primary responsibilities of the Administrative Assistant/Receptionist position at Corgan?

The primary responsibilities include processing expense statements, coordinating meetings, maintaining team calendars, preparing AIA documents, composing correspondence, transcribing memos, reserving conference rooms, handling telephone calls, coordinating business travel, greeting visitors, preparing mail, assisting with marketing efforts, providing back-up support to the Receptionist, and assisting with special projects and research.

What qualifications are required for this position?

Qualified candidates should have strong organizational and communication skills, high attention to detail, a "can do" attitude, and the ability to multi-task and prioritize duties. A Bachelor's or Associate's degree is preferred, along with 5+ years of experience or an equivalent combination of education and experience. Proficient MS Office skills are required, with familiarity in PowerPoint and Excel being a plus.

Where is the Administrative Assistant/Receptionist position located?

The position is located in Corgan's Austin, TX office.

Who will the Administrative Assistant/Receptionist report to?

The position will report to the Office Services Manager and will support multiple teams with a dotted-line relationship to their team leaders.

Is there a specific application process for this position?

Yes, only applications received through Corgan's website will be considered.

Does Corgan offer any benefits or a compensation package for this role?

Yes, Corgan offers a competitive compensation and benefits package, an excellent working environment, a philanthropic culture, and the opportunity to work with advanced technical equipment and programs.

What is the work culture like at Corgan?

Corgan values great design and great people, fostering a culture of personal and professional growth that encourages skill sharpening, technology leverage, and effective communication.

What sectors does Corgan work within?

Corgan's project sectors include aviation, data centers, commercial, education, interiors, and healthcare.

What kind of support is provided to the Receptionist?

The Administrative Assistant/Receptionist is expected to provide back-up support to the Receptionist when needed.

What is the expected experience level for this position?

Candidates should have 5+ years of experience in a relevant administrative or reception role, or an equivalent combination of education and experience.

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Corgan

Agility in Design

Real Estate
Industry
501-1000
Employees
1938
Founded Year

Mission & Purpose

Corgan is a leading architecture and design firm with a decades-long reputation for great customer service. That unwavering commitment to our clients is the foundation of everything we do. Every decision we make is in our clients’ interest. That same commitment extends to the users of the places we create. Corgan’s strengths in research, user experience, and design allow us to foresee emerging changes and provide solutions that minimize risk, create flexibility, and maximize longevity. We elevate the process, the space for the user, and the impact of the design on your business. With expertise across six market sectors – aviation, commercial, data centers, education, healthcare, and interiors – we have the depth of resources to give our best every time. Each sector brings unique strengths to the table and a shared passion for user-driven design and the human experience.