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Administrative Assistant - Tax Controversy & Procedure

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Eide Bailly LLP

3mo ago

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Phoenix

AI generated summary

  • You need a high school diploma, 2 years of admin experience, tax knowledge, MS Office proficiency, strong communication skills, and excellent organizational abilities. Must work in the U.S. without sponsorship.
  • You will manage calls and greet clients, organize meetings, assist with correspondence and IRS filings, track data, qualify prospects, update lists, and support marketing efforts.

Requirements

  • You have a high school diploma and 2 years of past administrative support experience.
  • You are knowledgeable of tax, accounting and/or tax resolution (preferred).
  • You are proficient in Microsoft Office (Word, Excel and Outlook).
  • You thrive in a high-volume, fast-paced work environment.
  • You are a multi-tasking master, and there has never been a deadline you could not meet.
  • You hold yourself to the highest professional standards and maintain strict client confidentiality.
  • You have strong written and verbal communication skills.
  • You love collaborating and being part of a team but also enjoy working alone with limited supervision.
  • You have exceptional phone etiquette and sales skills.
  • You possess excellent interpersonal and client service skills.
  • You have strong organizational/follow-up skills.
  • Must be authorized to work in the United States now or in the future without visa sponsorship.

Responsibilities

  • Answer phones in a professional manner and directs callers to appropriate personnel or department.
  • Greet visiting clients and direct them to the correct person.
  • Coordinate staff meetings, conference calls and webcasts.
  • Work with spreadsheets and track data in a database.
  • Assist partners, managers and staff with all office activities.
  • Compose, organize and type routine correspondence and IRS filings including orders, memos, letters and reports.
  • Qualify prospects for our various services.
  • Set appointments or transfer prospective clients to Partner, Manager, or Senior Associate.
  • Assist with streamlining processes and procedures.
  • Maintain and update lists involving upcoming due dates.
  • Pick up additional administrative responsibilities when needed.
  • Provide marketing support for the Tax Controversy team.

FAQs

What is the job title for this position?

The job title is Administrative Assistant - Tax Controversy & Procedure.

What are the work arrangement options for this position?

The work arrangement options are hybrid or in-office.

Where is this position located?

This position is open to any Eide Bailly office location in the United States.

What are some typical responsibilities of the Administrative Assistant in this role?

Typical responsibilities include answering phones, greeting clients, coordinating meetings, managing spreadsheets and data, composing correspondence, and providing marketing support for the Tax Controversy team.

What qualifications are required for this position?

Candidates should have a high school diploma and 2 years of administrative support experience, knowledge of tax or accounting is preferred, and proficiency in Microsoft Office.

Are there training opportunities provided for this role?

Yes, training will include client time and billing, filing protests and responses to taxing authorities, and evaluation of incoming tax notices.

What is the salary range for this position?

The salary range is $19.00 to $35.00 per hour.

What benefits does Eide Bailly offer?

Benefits include generous paid time off, comprehensive health insurance, 401(k) profit sharing, life and disability insurance, education assistance, and a referral program.

How can I learn more about Eide Bailly's culture?

You can learn about Eide Bailly's culture through testimonials from employees and information provided on their social media platforms and About Us page.

What steps follow after applying for this position?

If you are a good fit, a recruiter will reach out to schedule a phone interview to discuss your career interests and goals.

Is Eide Bailly an equal opportunity employer?

Yes, Eide Bailly is an affirmative action/equal opportunity employer and considers all qualified applicants without regard to protected statuses.

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Eide Bailly LLP

What inspires you, inspires us.

Accounting
Industry
1001-5000
Employees
1917
Founded Year

Mission & Purpose

We’re Eide Bailly (I’d bay-lee), a business advisory, accounting and technology firm built with our clients in mind. Our goal is your success and we’re here to help you every step of the way. What inspires you, inspires us.